MINUTES OF CITY COUNCIL PROCEEDINGS

MENNO, SOUTH DAKOTA

December 6, 2004

 

Mayor Larry Tolzin called the city council to order at 7:30 p.m. on December 6, 2004 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, Jerome Kotalik, and Darrell Mehlhaf; Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Erik Kaufman was also present.

 

Aisenbrey moved to approve the agenda. Guthmiller seconded, all present in favor.

 

REGULAR MEETING ITEMS: Huber moved to approve the minutes of the November 1 regular meeting. Kotalik seconded, all present in favor; motion carried.

 

Herman made a motion to approve the November finance report. Guthmiller seconded, all present in favor; motion carried.

 

FINANCE REPORT:

 

  General

  Water

   Sewer

Garbage

Cemetery

Perpetual Care

Sales Tax

Totals

Checking 11-1-04 Balance:

19,409.88

28,173.19

24,888.38

26,545.89

506.52

421.28

10,369.05

110,314.19

     Warrants:

(16,014.82)

(5,259.36)

(1,736.69)

(5,525.81)

(118.42)

 

0.00

(28,655.10)

     Receipts:

58,399.31

7,708.76

3,385.63

5,406.75

168.56

190.00

5,542.32

80,801.33

     Interest:

10.62

5.26

4.56

4.54

0.20

 

2.73

27.91

Checking 11-30-04 Balance

61,804.99

30,627.85

26,541.88

26,431.37

556.86

611.28

15,914.10

162,488.33

Water Restricted Cash

 

(2,400.00)

 

 

 

Restricted

 

(2,400.00)

General Purpose CD's

100,000.00

 

 

 

 

Account

 

100,000.00

Designated Purpose CD's

48,000.03

 

10,248.51

1,565.04

 

43,392.58

 

103,206.16

Total Cash Assets:

209,805.02

28,227.85

36,790.39

27,996.41

556.86

44,003.86

15,914.10

363,294.49

Profit or (Loss) for the month

42,395.11

2,454.66

1,653.50

(114.52)

50.34

190.00

5,545.05

52,174.14

 

RECEIPTS: Water 7578.76; Sewer 3385.63; Garbage 5326.75; Late Fees 130.00; Ambulance 1447.71; City Hall Rent, Gayle Motley 30.00 & South Central Child Development 30.00; Tree & Park CD Interest 3.18; Court Fine, Crystal Larsen-Unlicensed Vehicle 5.85; Audit Collections 1157.10; Culvert, Grace Lutheran 73.92; Faxes, Darlene Schempp 6.00; Returned Check Fee, Christian Sorlien 20.00; Copies, Head Start .30, Mervin Guthmiller .20, & Calvin Hagge .20; Sales Tax 5542.32; 5% License 163.54; Real Estate Taxes, Oct. ’03 54,343.47; Penalty & Interest 24.53; Mobile Home 963.31; Water-Off Fee, Football Field 5.00 & Lorraine Mettler 5.00; Deposits, Fred Schoppert 50.00, & Dustin Fischer 50.00; Water-Reconnect Fees, Harold Vis 20.00;  RU Site-Shingles, Alton Mettler 50.00 & Gene Bender 10.00; & White Goods LeRoy Heer 10.00 & Ken Stepanek 10.00; Cemetery CD Interest 18.56; Cemetery Lots (2) Sharon Browne & George Cokens, Jr. 150.00; Perpetual Care Cemetery Lots (2) Sharon Browne & George Cokens, Jr. 150.00; Cemetery Donations, Norma Guthmiller 20.00 & Leonard Heer 20.00; Interest Earned 27.91. Total Receipts: $80,829.24.

 

WARRANTS APPROVED: Payroll: Council 378.28; Mayor 172.81; City Hall 92.35; Finance 1455.32; Police 3202.04; Streets 2660.73; Ambulance 53.10; Parks 164.84; Pool 40.17; Library 219.72; Economic Development 378.53; Water 1134.42; Sewer 1134.68; Cemetery 101.58; Garbage 576.26; Group Insurance-BCBS 1066.84 & Principal Life, 242.79; SDRS, Retirement 1016.28; Menno State Bank, Payroll Taxes 2264.31. Professional Services: Rocky Zeeb’s Garbage Service 4597.00. Utilities: Golden West Co., Phone 283.24; NorthWestern Energy, Electricity 1447.69; Verizon Wireless, Police Cell Phone 58.13. Water Fund: B-Y Water, 1.394 M. Gallons 2924.34; Deposit Refund, Rachael Stokes 50.00; One Call Systems, Locates 10.04; Return Check, Christian Sorlien 38.61. Sewer Fund: Dept. of Revenue, Samples 171.00; Industrial Chem Lab, Root Begone 99.41; One Call Systems, Locates 10.06; Brown & Saenger, Supply 104.68; Walter Welding, R&M 20.00; A-Tech Sewer Cleaning, Clean Sewers 1550.00; Team Lab, Sewer Supply 656.25; Returned Check, Christian Sorlien 10.49. Garbage Fund: Returned Check, Christian Sorlien 13.00; Dakota Salvage, PU White Goods 25.00; SD State Treasurer, Sales Tax 198.04. General Fund: Division of Motor Vehicles, Plates ’96 Dodge-Filing Fee 5.00; Elan, Rooms-SDML Convention 316.00; Banyon Data Systems, Payroll Support & Utilities Software 995.00; Bertsch Law Office, Legal Fees 712.80; Brown & Saenger, Office Supply 4.53; Dust-Tex, City Hall Supply 42.40; Kerrie Goehring, Election School mileage 22.72; Huron Tank & Culvert, Culverts 824.15; Hutchinson County Highway Dept., Asphalt Railway Street 21,100.82; Jensen Insurance, ’96 Dodge PU (fire) 52.00; Klaudt’s Service, Police-Street Supply/R&M 862.47; Luikens Repair, Street-Park R&M 709.65; Menno Computer Service, Computer R&M 37.50; Menno Hardware, Supplies 42.29; Menno Lumber, Street-Pool R&M 53.92; Menno Mercantile, Street Supply/Park R&M 126.40; Mettler Implement, Street-Park R&M 12.39; Printed Impressions, Vouchers 99.00; Second Century Publishing, Publishing 176.32; Vantek, Police Supply 63.00; Elan, Phone-Computer Supply 49.86. Warrants Approved: $54,930.28.

 

Mehlhaf made a motion to approve the warrants as presented. Aisenbrey seconded, all present in favor; motion carried.

 

OLD BUSINESS: “To Do List” The mayor was approached about the street breaking off in the 500 block of E Poplar Street and asked Heckenlaible to check it out.

 

Huber stated that city maintenance personnel had come out to the state shop and tried out the new John Deere riding mower. Discussion was had on what to do with the old mower. If we don’t get much for it, Heckenlaible would prefer to keep it. Mehlhaf made a motion to surplus and advertise the ’96 Arens riding mower. Guthmiller seconded, all present in favor; motion carried.

 

Huber made a motion to purchase a John Deere riding mower, #F687/60 (lever steer, zero turning, 23 hp, 60” cutting deck, 6.8 gallon fuel capacity) at the state bid price of $7275.50 from Fred Haar Company in Freeman after the 1st of the year. Kotalik seconded, all present in favor; motion carried.

 

SCHEDULED BUSINESS: Herman made a motion to approve the following liquor licenses for renewal:

 

  1. Renewal - Package (Off- Sale) Liquor - John D. and Connie Knodel, d.b.a. Prairie Pumper, E. 113’ of Lot B of Original Out Lot 33 & 34 & all of Out Lot 36, City of Menno.
  2. Renewal - Package (Off-Sale) Liquor – Thomas R. Fischer, d.b.a. The Schnitz, N. 24’ of Lot 3, Block 2 & S 27’ of Lot 2, Block 2, Original Plat, City of Menno.
  3. Renewal - Retail (On-Sale) Liquor with Sunday Privilege – Thomas R. Fischer, d.b.a. The Schnitz, N. 24’ of Lot 3, Block 2 & S 27’ of Lot 2, Block 2, Original Plat, City of Menno.
  4. Renewal - Retail (On-Sale) Liquor with Sunday Privilege – Ruth Mettler, d.b.a., The Beer Garden, Lots 9-10, Block 2, Original Plat, City of Menno.
  5. Renewal - Retail (On-Sale) Liquor - Rames-Bender Post 152, Lot 1, Block 4, Original Plat, City of Menno.

 

Huber seconded, all present in favor; motion carried.

 

NEW BUSINESS:

Guthmiller made a motion to approve the second reading of the 2004 Supplemental Appropriations Ordinance #535, an ordinance providing for the appropriations to supplement the Street, Health/West Nile, Ambulance, and Auditorium Departments within the General Fund. Herman seconded, all present in favor; motion carried.

 

Mehlhaf made a motion to approve the second reading of Ordinance #536-04, an ordinance amending Ordinance #234, which imposes a municipal sales and service tax and a use tax for the City of Menno. It will raise the tax from one percent to two percent. Huber seconded, all present in favor.

 

Mehlhaf made a motion to hold a special meeting on Thursday, December 30 at 5 p.m. in the council room at city hall to finish business for the year 2004. Aisenbrey seconded, all present in favor; motion carried. Anyone the city owes money for debts incurred in the year 2004 should have the bills submitted to the city finance officer by 5 p.m. on Wednesday, December 29, 2004.

 

The finance officer was approached by a private citizen concerned with the poor cell service we receive in Menno and asked if the city would do something about it. The council approved contacting the Public Utilities Commission to discuss this problem with them.

 

Herman made a motion to allow Thranum to attend the Annual Report Workshop in Sioux Falls on January 21. Guthmiller seconded, all present in favor; motion carried.

 

A new policy for the handling of chlorine gas at the swimming pool was presented to the council. It was felt the emergency procedures for chorine gas leaks should be included in the policy as well as being separate. The policy will be revised and presented at the next council meeting.

 

The council was given information informing them of nominations for an elected municipal official representative on the South Dakota Retirement System Board of Trustees, for the four-year term beginning July 1, 2005. Nominations will be received by the SDRS administrator, pursuant to the provisions of SDCL 3-12-49.

 

Mehlhaf made a motion to pay part-time police officer Vis for overtime. Huber seconded, all present in favor; motion carried.

 

For Your Information: The minutes of the November development meeting were included in the council packets, along with the SEFP report.

 

Ordinance Revisions: Thranum answered a few questions concerning the ordinance revisions and informed the council she had begun “cleaning up” the ordinance draft and in the process, more changes had been made. Attorney Bertsch is reviewing the changes. The council was asked to review the rest of the ordinance draft they were given at the last meeting for the next meeting. 

 

Guthmiller made a motion to adjourn at 8:10 p.m. until Monday, January 3, 2005 at 7:30 p.m. Kotalik seconded, all present in favor.

 

ATTEST:                                                                    CITY OF MENNO, SOUTH DAKOTA

 

 

                                                                                                                                               

Peggy Thranum, Finance Officer                                    Larry Tolzin, Mayor