MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on April 4, 2005 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, and Jerome Kotalik, Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Councilman Darrell Mehlhaf was absent. Alita Guthmiller was also present.
Guthmiller moved to approve the agenda with the following additions: Mike Smidt, Clarence Simonsen, Adella Auch, and swale by phone office. Aisenbrey seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Herman moved to approve the minutes of the March 3 regular meeting and the March 7 and March 21 special meetings. Huber seconded, all present in favor; motion carried.
Huber made a motion to approve the March finance report. Kotalik seconded, all present in favor; motion carried.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 3-1-05 Balance: |
13,022.64 |
35,754.36 |
27,481.74 |
29,624.31 |
706.28 |
30,002.92 |
136,592.25 |
|
Warrants: |
(15,739.40) |
(4,639.35) |
(1,742.93) |
(4,842.73) |
|
0.00 |
(26,964.41) |
|
Receipts: |
8,158.21 |
6,144.25 |
3,344.61 |
5,287.25 |
0.00 |
7,990.80 |
30,925.12 |
|
Interest: |
1.48 |
9.02 |
7.04 |
7.28 |
|
9.20 |
34.02 |
|
Checking 3-30-05 Balance |
5,442.93 |
37,268.28 |
29,090.46 |
30,076.11 |
706.28 |
38,002.92 |
140,586.98 |
|
Water Restricted Cash |
|
(2,450.00) |
|
|
Restricted |
(2,450.00) |
|
|
General Purpose CD's |
100,294.11 |
|
|
|
Account |
|
100,294.11 |
|
Designated Purpose CD's |
48,366.73 |
|
10,848.53 |
0.00 |
0.00 |
|
59,215.26 |
|
Total Cash Assets: |
154,103.77 |
34,818.28 |
39,938.99 |
30,076.11 |
706.28 |
38,002.92 |
297,646.35 |
|
Profit or (Loss) for the month |
(7,579.71) |
1,513.92 |
1,608.72 |
451.80 |
0.00 |
8,000.00 |
3,994.73 |
RECEIPTS: Water 6004.25; Sewer 3344.61; Garbage 5257.25; Late Fees 40.00; Ambulance 918.41; City Hall Rent, Power People 4-H Club 15.00 & South Central Child Development 30.00; Tree & Park CD Interest 2.88; General Fund CD Interest 412.33; Brome Hay, Lue Allen Neuharth 275.00; Mediacom, Cable Franchise 3379.47; Culvert, POA Deb Block 25.00; Audit Collection 28.49; Cemetery CD Interest 16.77; Sales Tax 7990.80; 5% License 289.66; Real Estate Taxes Feb ’99 90.40; Real Estate Taxes Feb ’03 254.53; Real Estate Taxes Feb ’04 2328.05; Penalty & Interest Feb ’99 41.43; Penalty & Interest Feb ’03 10.79; Water-Deposits, Daniel Mettler 50.00 and Allen Dyk 50.00; Water-Reconnect Fee, Steve List 20.00 & Harold Vis 20.00; RU Site-After Hours Admit, Robert Heckenlaible 10.00 & Farmers Grain 10.00; RU Site-White Goods, Lori Woehl 10.00; Interest Earned 34.02. Total Receipts: $30,959.14.
WARRANTS APPROVED: Payroll: Council; 631.27; Mayor 101.58; Finance 1000.12; City Hall 95.12; Police 2525.07; Streets 1816.19; Cemetery 104.64; Ambulance 185.01; Library 236.19; Development 264.96; Water 791.47; Sewer 789.61; Garbage 74.16; Wellmark BCBS, Group Insurance 1066.84; Principal Life, Group Insurance 245.96; SDRS, Retirement 1049.66; Menno State Bank, Payroll Taxes 2274.39. Professional Services: Rocky Zeeb’s Garbage Service 4541.00. Utilities: Golden West Co., Phone 266.55; Verizon Wireless, Police Cell Phone 57.82; NorthWestern, Electricity 2041.52. Water Fund: B-Y Water, 1.309 M. Gallons 2787.49; DSG, Supply 12.22; Thomas Mettler, Deposit Refund 50.00; Petty Cash, Supply 5.56; Postmaster, Stamps 92.00. Sewer Fund: Dakota Pump, Pump R&M 178.57; Industrial Chem Labs, Supply 74.75; Menno Hardware, Supply 30.23; Petty Cash, Postage 9.50; Team Lab, Supply 587.50. Garbage Fund: SD State Treasurer, Sales Tax 195.37; Second Century Publishing, Ad 11.90. General Fund: SDML, District III Meeting 12.00; Applied Concepts, Police Supply 171.00; Battery Zone, Fire-Ambulance Batteries 125.50; Bertsch Law Office, Legal Fees 639.96; Brown & Saenger, Election Supply 8.44; Buhl’s of Yankton, Ambulance Laundry 19.94; Freeman Regional, RN-Ambulance Transport 39.00; Fred Haar Co., Mower Blades 55.50; Klaudt’s Service, Police-Street-Ambulance Supply 478.92; Menno Hardware, Supplies 92.59; Menno Lumber, Park R&M 5.44; MARC, Park Supply 47.44; Petty Cash, Supply 29.42; Sa-So, Garbage Can Lid 93.81; Schoenfish & Co., Annual Report 437.50; SD Workers’ Comp Fund, Audited Billing 132.00; Second Century Publishing, Minutes 170.14; Zeeb Insurance, Insurance Renewal-Finance Officer Bond 18,013.00. Warrants Approved: $44,765.82.
Aisenbrey made a motion to approve the warrants as presented. Herman seconded, all present in favor; motion carried.
Huber made a motion to transfer $20,000 from the Sewer Fund to the General Fund per the budget. Guthmiller seconded, all present in favor; motion carried.
SCHEDULED BUSINESS: Alita Guthmiller asked permission for the Athletic Club to sell fireworks this year and to block off the street south of the school on July 2 for a 3 on 3 Tournament. Kotalik made a motion to allow the Athletic Club to sell fireworks this year and to give them permission to block off Juniper Street from Fifth Street to High Street on July 2 for their 3 on 3 Tournament. Herman seconded, all present in favor; motion carried. Alita left the meeting at 7:40 p.m.
OLD BUSINESS: “To Do List” Heckenlaible was asked to check for trees hanging over the street on Third Street, south of Juniper Street and on Juniper Street, east of High Street and to trim them up.
NEW BUSINESS: Guthmiller made a motion to accept the 2004 Annual Report. Herman seconded, all present in favor; motion carried. (The Annual Report was published in the April 6th edition of the Hutchinson Herald.)
Huber made a motion to give permission to Julie Bender, Lisa Bender, and Joe Block to give swimming lessons at the Menno City Pool this summer. Kotalik seconded, all present in favor; motion carried.
Huber made a motion to have City Wide Cleanup Day on Monday, April 25 and to pay the garbage contractor $100 per load and the $37 tipping fee per load. Herman seconded, all present in favor; motion carried. People are asked to have items at curbside by 9 a.m. Only items that are not routinely put in the garbage or are not accepted at the restricted use site will be picked up. Items not accepted are oil, liquid or hazardous waste, tires, batteries, untreated wood & scrap lumber, tree branches, leaves, grass, shingles, and scrap metals.
Herman introduced the following resolution and moved for its adoption:
RESOLUTION OF GOVERNING BODY
WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies to aid in financing the acquisition and/or construction of specific public outdoor recreation projects;
NOW, THEREFORE BE IT RESOLVED;
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified and acting as the Finance Officer of the City of Menno does hereby certify:
That the attached Resolution is a true and correct copy of the Resolution, authorizing the filing of application with the National Park Service as regularly adopted at a legally convened meeting of the City of Menno duly held on the 4th day of April 2005: and further that such Resolution has been fully recorded in the journal of proceedings and records in my office.
IN WITNESS WHEREOF, I have hereunto set my hand this 4th day of April 2005.
Peggy Thranum, Signature of Recording Officer Finance Officer, Title of Recording Officer
Aisenbrey seconded. Aisenbrey, Guthmiller, Herman, Huber, and Kotalik voting aye. Mehlhaf was absent. No one voting nay. Motion carried.
Aisenbrey made a motion to send Heckenlaible and Sayler to the Wastewater Lagoon Operations Workshop in Parker on April 14 and to the Spring Mosquito Clinic in Sioux Falls on April 29. Kotalik seconded, all present in favor; motion carried.
Schoenfish’s will not be running the concession stand at the softball field this year. Mary stated Jay Herrboldt had expressed an interest, but Thranum was unable to confirm this before the meeting. Huber made a motion to allow Jay Herrboldt’s to run the concession stand at the softball field for this season if they choose to do so. If Herrboldt’s don’t wish to run it, we will advertise it in the paper. Guthmiller seconded, all present in favor; motion carried.
The City of Menno will participate in “Severe Weather Awareness Week” April 25-29. We will participate in the drill that will be held on Wednesday, April 27. The whistle will blow for a tornado watch at 10 a.m., a tornado warning at 10:15 a.m., and cancellation of the warning at 10:30 a.m.
Mayor Tolzin announced the Restricted Use Site opened for regular summer hours on April 2. Regular hours are Wednesday and Saturday 9 a.m. to 12 noon and 1-4 p.m.
Anyone that wants admittance to the restricted use site after hours must contact Eddie Herr. If they cannot reach Herr, then the city maintenance men may let them in, collect the fee and the fee will be turned into and remain with the city.
Herman made a motion to send the officer(s) who wish to attend to the Code Enforcement training April 27-28 in Pierre. Aisenbrey seconded, all present in favor; motion carried.
Huber made a motion to donate $40 of Menno Money to the Post Prom Committee for the Post Prom Party. Guthmiller seconded, all present in favor; motion carried.
Guthmiller made a motion to hire Ken’s Electric to replace the four (4) light fixtures in the city hall bathrooms and hallway with 4’ fluorescent surface wrap, 2-bulb T8 lights at a cost of $270. Herman seconded, all present in favor; motion carried.
Kotalik made a motion to reimburse the EMT’s $35 for their CPR re-certification. Herman seconded, all present in favor except Huber, who recused himself from the vote; motion carried.
Aisenbrey made a motion to pay expenses for those that wish to attend the SEFP Investor’s Reception at Parker April 13. Guthmiller seconded, all present in favor; motion carried.
Herman made a motion to advertise for bids for playground equipment as soon as the parks committee is ready. Huber seconded, all present in favor; motion carried.
Mike Smidt wants to purchase the black dirt that is at restricted use site. After discussion, the council decided to keep the dirt in case we need it for the playground project.
Herman made a motion to pay Clarence Simonsen to do the ambulance laundry since Buhl’s doesn’t stop in Menno anymore. Kotalik seconded, all present in favor; motion carried.
Tolzin stated the bathroom floors need to be painted and asked Heckenlaible to see that it gets done.
When the ground is dry, they will clean out the ditch by Kotalik’s shed. Discussion was had about the drainage on Pine Street. No one has a solution, except to divert the water to run south.
The swale by the phone office is breaking up again. It was suggested to fix it with patch mix for now; sometime in the future it will have to be taken out and redone.
For Your Information: The 2004 Annual Quality Water Report was presented to the council. The purpose of this report is to ensure that consumers know the quality of their drinking water. A copy was sent to DENR and a copy must be kept on file in the finance office for 5 years. Postcards were mailed to consumers notifying them of the report. A copy is available at the finance office and is posted in various places around Menno. (The report was published in the Hutchinson Herald the weeks of April 6 and 13, 2005.)
Minutes of the March MADC meeting were included in the council packets along with the SEFP report.
The City of Menno and Superintendents Fred Sayler and Roger Heckenlaible received a Drinking Water Certificate of Achievement Award from DENR. The award is for outstanding water system operations and environmental compliance with state drinking water standards for the past year. (A press release was published in the April 13th edition of the Hutchinson Herald.)
A question had been raised when reviewing the ordinances at a past meeting about the amount of insurance coverage stated in the cable ordinance. Mediacom provided us with a copy of their insurance that shows they carry more than what is stated in the ordinance.
Ordinance Revisions: The council reviewed Chapters 30-40, pages 80-104 and discussed a list of questions Thranum had. She requested further review of the water and sewer ordinances for the next meeting.
Huber made a motion to adjourn at 8:45 p.m. until Monday, May 2, 2005 at 7:30 p.m. Guthmiller seconded, all present in favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor