MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on August 1, 2005 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, Jerome Kotalik, and Darrell Mehlhaf, Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Jody Fischer and Randy Quast were also present.
Guthmiller moved to approve the agenda with the following additions: Water Class, Jody Fischer, and Pool. Herman seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Huber moved to approve the minutes of the July 11 meeting and the July 25 special meeting. Herman seconded, all present in favor; motion carried.
Aisenbrey made a motion to approve the July finance report. Guthmiller seconded, all present in favor; motion carried.
7:33 p.m. Kotalik entered the meeting.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 7-1-05 Balance: |
48,273.12 |
41,556.06 |
12,133.31 |
28,566.79 |
856.28 |
51,785.78 |
183,171.34 |
|
7/8/05 General Fund CD#41046 |
50,000.00 |
|
|
|
|
|
50,000.00 |
|
Warrants: |
(30,331.84) |
(6,934.30) |
(2,817.40) |
(5,360.03) |
|
(41,470.62) |
(86,914.19) |
|
Receipts: |
6,731.81 |
8,230.70 |
3,466.90 |
5,467.00 |
150.00 |
9,399.65 |
33,446.06 |
|
Interest: |
19.06 |
10.79 |
3.22 |
7.22 |
|
4.96 |
45.25 |
|
Checking 7-29-05 Balance |
74,692.15 |
42,863.25 |
12,786.03 |
28,680.98 |
1,006.28 |
19,719.77 |
179,748.46 |
|
Water Restricted Cash |
|
(2,850.00) |
|
|
Restricted |
(2,850.00) |
|
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
48,840.95 |
|
11,447.46 |
0.00 |
43,757.15 |
|
104,045.56 |
|
Total Cash Assets: |
173,533.10 |
40,013.25 |
24,233.49 |
28,680.98 |
44,763.43 |
19,719.77 |
330,944.02 |
|
Profit or (Loss) for the month |
(23,580.97) |
1,307.19 |
652.72 |
114.19 |
150.00 |
(32,066.01) |
(53,422.88) |
RECEIPTS: Water 8065.70; Sewer 3466.90; Garbage 5302.00; Late Fees 75.00; Ambulance 2269.90; City Hall Rent, Connie Schaeffer 30.00; Tree & Park CD Interest 3.08; General Fund CD Interest 70.07; Copies, Brad Knutson (2) .20, Mary Rook (2) .20, & Janelle Bender (1) .10; MADC Playground Equipment Donation 792.12; Gravel, Jim Sattler 10.00, Ruth Record 25.00, & Fred Sayler 10.00; Temporary Malt Beverage Permit, Oktoberfest 10.00; Pool Gate Receipts 824.00; Cemetery CD Interest 61.33; Cemetery Lots (2) Elton/Helen Kirschenman 150.00; Sales Tax 9399.65; Highway & Bridge 1101.61; Amusement Tax Refund 72.00; Alcohol Beverage Fund 879.63; 5% License 331.32; Court Fine 16.25; On Fees-Power Show 5.00 & Don Zeeb 5.00; Off Fee, Hutchinson Conservation District 5.00; Water Deposit, Lavender Lange 50.00, Patty Kastengren 50.00, & Jeremy Abma 50.00; RU Site-After Hours Admit, Smith Tree Service 10.00 & Massey Construction 10.00; RU Site-Shingles, LaVerne Wagner 25.00, Les Hamberger 10.00, Massey Construction 75.00, & Daniel Mettler 25.00; RU Site-White Goods, Johnny Woehl 10.00; Perpetual Care Cemetery Lots (2) Elton/Helen Kirschenman 150.00; Interest Earned 45.25. Total Receipts: $33,491.31.
WARRANTS APPROVED: Payroll: Council; 424.40; Mayor 191.37; Finance 1629.63; City Hall 100.02; Police 3265.12; Streets 2897.66; Cemetery 104.64; Ambulance 245.02; Parks 473.71; Pool 3144.94; Library 203.17; Development 367.11; Water 1294.38; Sewer 1294.45; Garbage 343.17; Wellmark BCBS, Group Insurance 1066.84; Principal Life, Group Insurance 256.14; SDRS, Retirement 1706.29; Menno State Bank, Payroll Taxes 4135.35. Professional Services: Rocky Zeeb’s Garbage Service 4686.75; Bonnie Heirigs, 2 Cemetery Cuts 1030.00. Utilities: NorthWestern, Electricity 1714.42; Golden West Co., Phone 335.81; Verizon Wireless, Police Cell Phone 39.13. Water Fund: B-Y Water, 3.617 Million Gallons 6503.37; BDS, UB Support 233.00; City of Sioux Falls, Samples 39.00; Agnes Sayler, Refund 7.50; Menno Hardware, Supplies 17.27; Printed Impressions, W-S-G Books 124.24; Second Century, Publishing 40.80; Walter Welding, R&M 40.00; Mona Haase, Returned Check 28.50. Sewer Fund: BDS, UB Support 231.00; Printed Impressions, W-S-G Books 124.23; Mona Haase, Returned Check 9.00. Garbage Fund: BDS, UB Support 231.00; Klaudt’s, Supply 10.32; Menno Hardware, Supply 2.00; Menno Lumber, Supply 49.33; Printed Impressions, W-S-G Books 124.23; SD State Treasurer, Sales Tax 197.09; Peg Thranum, Sign 375.00; Mona Haase, Returned Check 13.00. Sales Tax: Sales Tax Payment 41,470.62. General Fund: Bertsch Law Office, Legal Fees 96.58; Brown & Saenger, Supply 56.14; Crouch/Churchich, Playground Equipment 33,891.00; Dept of Revenue, Pool Samples 96.00; Ed’s Food Market, Supply 39.17; Hawkins, Pool R&M-Supply 2013.19; Kansas State Bank, Fire Truck Payment 8574.17; Klaudt’s, Supply 528.69; Luikens Repair, R&M 576.21; Matthew Bender Co., Court Rules 26.45; Menno Hardware, Supply 49.10; Menno Lumber, R&M-Supply 380.49; Petty Cash, Supply 66.94; SD State Treasurer, Pool Sales Tax 46.64; Second Century, Publishing 221.99; Team Lab, Supply 756.25; Vantek, Police Radio License Renewal 15.00; Walter Welding, R&M 73.50; Postmaster, Stamps 37.00 Warrants Approved: $125,661.53.
Guthmiller made a motion to approve the warrants as presented. Herman seconded, all present in favor; motion carried.
Aisenbrey made a motion to transfer $15,900 from the Sales Tax Fund into the General Fund per the budget. Huber seconded, all present in favor; motion carried.
Randy Quast entered the meeting at 7:35 p.m.
Jody Fischer thanked the council for allowing her to run the concession stand at the softball field this summer. She stated the outlet hasn’t been installed on the outside of the stand yet for the pitching machine. The freezer that is in the stand doesn’t work and needs to be removed. The refrigerators that are inside don’t keep the stuff cold and asked if they could be replaced. The council will see what they can find before next year. She stated some of the lights for the field are burned out and need to be replaced. Discussion was had on getting the neighborhood cleaned up. A lot of people come to softball games from out of town and we want to make a good impression. Fischer left the meeting at 7:43 p.m.
SCHEDULED BUSINESS: 7:43 p.m. Mehlhaf made a motion to approve the Temporary Malt Beverage Permit for the Menno Fire Department on August 27, 2005 from 3 p.m. until 10 p.m. at the Menno Fire Hall. Kotalik seconded, all present in favor; motion carried.
OLD BUSINESS: “To Do List” Put up sign at restricted use site; fill in asphalt on corners of Main and Pine Streets; there was some talk of chip sealing. Mehlhaf made a motion not to use a sump pump to fill the baby pool. The pool committee is to look into a better way of doing it. Huber seconded, all present in favor; motion carried.
Mehlhaf made a motion to give the school permission to remove the ticket booth in the gym and pay half the estimated expense of $500 for the project. Aisenbrey seconded, all present in favor; motion carried.
SCHEDULED BUSINESS: 8:00 p.m. Ron Peterson, Area Engineer for the SD DOT gave us good news about the Highway 18 project. The City of Menno will be done in 2009, Menno east to US 81 in 2010, & Menno west to SD 25 in 2011. The road will be totally reconstructed for a new road. This came about because of the good representation and comments at the Mitchell STIP meeting. We will need to pass a resolution stating we will accept the operation and maintenance of the lighting after it is constructed and share 10% of the cost of installation for new lights along Highway 18 through Menno. We need to get plans in place for 2 blocks of sewer improvements so they can be let at the same time the state lets bids for the highway project. We need to have this done early in 2008. They will chip seal in 2006 to preserve the road until construction begins in 2009. The state will meet individually with each property owner along Highway 18 and explain the project to them and answer any questions they may have.
Thranum spoke with Scott Jansen, Regional Traffic Engineer for DOT. After our ordinances are effective (August 30, 2005), she will send him a copy of our ordinance prohibiting the use of “Jake Brakes” and the state will put up signs. Peterson left at 8:15 p.m.
NEW BUSINESS: Mehlhaf made a motion to set the September meeting date on the 12th because of the Labor Day Holiday. Aisenbrey seconded, all present in favor; motion carried.
Mehlhaf made a motion to set September 12 at 7:35 p.m. as the hearing date and time for a Temporary Malt Beverage Permit for Oktoberfest to be held at the Menno City/School Gym on October 1, 2005. Aisenbrey seconded, all present in favor, motion carried.
Mehlhaf made a motion to approve the second reading of Ordinance #2005-01, “An ordinance providing for the revision of the Ordinances of the City of Menno, Hutchinson County, South Dakota.” Aisenbrey seconded, all present in favor; motion carried.
Councilman Dennis Aisenbrey introduced the following resolution and moved for its adoption:
RESOLUTION #1-2005
RESOLUTIONS for ORDINANCES
WHEREAS, the City of Menno has identified the need to revise the existing ordinances of the City; and
WHEREAS, the City of Menno has adopted the 2005 Revised Ordinances of the City of Menno; and
WHEREAS, the 2005 Revised Ordinances of the City of Menno state that various dates, fees, etc. will be set by resolution of the city council;
THEREFORE BE IT RESOLVED that the City of Menno adopts the following resolutions to wit:
1. Chapter 3, Section 2: The council will meet at 7:30 p.m.
2. Chapter 3, Section 15: Compensation for council members and mayor will be as is published in the annual salary listing at the first meeting in January of each year.
3. Chapter 3, Section 79: Compensation for officers and employees will be as is published in the annual salary listing at the first meeting in January of each year.
4. Fees for on and off sale malt beverage/liquor licenses will be as follows:
a. Package off-sale liquor $400
b. Package off-sale malt beverage $150 ½ to the City & ½ to the Dept. of Revenue
c. On-sale liquor $1200
d. On-sale liquor (American Legion) $100
e. On-sale liquor/Sunday $200
f. Off-sale malt beverage $250 ½ to the City & ½ to the Dept. of Revenue
5. Chapter 11, Section 13: Compensation for election officials will be as is published in the annual salary listing at the first meeting in January of each year.
6. Chapter 17, Section 12: The finance officer will be designated as the flood control officer.
7. Chapter 24-8, Section 8: A fee of $25 per day will be paid by any person camping more than 10 (ten) days at the city park in any calendar year.
8. Chapter 28. Section 7: All private residences will pay $13 per month for garbage collection.
9. Chapter 29, Section 1: Sewer fees for all users will be $10 for the 1st 6500 gallons and $1.25 per thousand thereafter.
10. Chapter 29, Section 2: Sewer taps will be $175 each, plus applicable taxes.
11. Chapter 29, Section 5-B: Permit & fee for private wastewater disposal system will be $250.
12. Chapter 29, Section 7 (H-5): Limits for wastes containing iron, chromium, copper, zinc, and similar objectionable or toxic substance shall be as required by the ARSD (Administrative Rules of South Dakota) and the NPDES Permit held the by the city.
13. Chapter 29, Section 7 (H-6): Limits for wastes containing odor-producing substances shall be as required by the ARSD (Administrative Rules of South Dakota) and the NPDES Permit held the by the city
14. Chapter 31, Section 1: Towing and storage charges for towed property shall be the actual amount charged by the towing company.
15. Chapter 38, Section 3: The rate of pay for the water superintendent will be as is published in the annual salary listing at the first meeting in January of each year.
16. Chapter 38, Section 5: Water deposits will be $100.
17. Chapter 38, Section 9: Water taps will be $175 each, plus applicable taxes.
18. Chapter 38, Section 25: Penalty for neglect or refusal to pay on demand shall be $50.
19. Chapter 38, Section 31: Water rates for all consumers will be $11 for the 1st 1000 gallons and $2.50 per thousand thereafter. On-Off Fees $10, Reconnect during working hours $25, reconnect after working hours $50.
20. Chapter 38, Section 33: Late payment charge $5.
21. Chapter 38, Section 34-D: for terminated utility service – Reconnect fee - $25 during normal working hours and $50 after hours.
22. Chapter 38, Section 40: After hours service calls will be $50.
Councilman Galen Guthmiller seconded the motion and upon unanimous vote the resolution was declared adopted.
Dated this 1st day of August 2005.
Attest: Peggy Thranum, Finance Officer Signed: Larry Tolzin, Mayor
Huber made a motion to approve the second reading of Ordinance 2005-2, “An ordinance amending Ordinances No. 150 and 158 and amending appendix “B” to said ordinance to change the minimum rates and the rate per 1000 gallons.” Mehlhaf seconded, all present in favor; motion carried.
Guthmiller made a motion to approve the first reading of Ordinance 2005-3, “An ordinance that sets the appropriations for the 2006 budget. Kotalik seconded, all present in favor.
Mehlhaf made a motion to allow Sayler and Heckenlaible to attend the water and wastewater workshops in Yankton August 9 and to pay expenses. Herman seconded, all present in favor; motion carried.
Mehlhaf made a motion to surplus the old playground equipment. Kotalik seconded, all present in favor; motion carried.
Kotalik made a motion to give the old playground equipment to the Lake Menno Development Corporation. Huber seconded, all present in favor; motion carried.
Mehlhaf made a motion to give Knutson permission to see if the outlets in the picnic shelters need to be upgraded. Herman seconded, all present in favor; motion carried.
Doug Rolfes contacted us about picking up the white goods and scrap metal at the restricted use site. He picks up items at Freeman and Scotland. He has a mobile baler and would load it on trucks and pay us market value for it. Market value is $20 a ton at this time, but that can change monthly. Huber made a motion to allow Rolfes to pick up our white goods and scrap metal at the RU Site. Guthmiller seconded, all present in favor; motion carried.
Mehlhaf made a motion to use FJM Collections, Inc. in Sioux Falls to collect outstanding bills for the city. Guthmiller seconded, all present in favor; motion carried.
Thranum will close the office for about an hour on August 2 to take part in an on-line ambulance workshop.
Mehlhaf made a motion to pay expenses for officers wanting to attend the SDML Convention in Sioux Falls October 5-7. Guthmiller seconded, all present in favor; motion carried.
Setting fall hours at the restricted use site is tabled to the next meeting.
For Your Information: Maryanne Weiss, Mitchell MAPP-SD Coordinator, would like to conduct meetings to make people aware of methamphetamine. She is looking for a group to host a presentation in each community.
The council gave Randy Quast permission to reroute the water runoff from the southeast corner of the fire hall to the west to eliminate the standing water behind the fire hall where the generator was placed. A cut will be made in the sidewalk between the fire hall property and Zeeb Auto Body to allow the water to run drain.
Herman made a motion to adjourn at 9 p.m. until Monday, September 12, 2005 at 7:30 p.m. Aisenbrey seconded, all present in favor; motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor