MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on June 6, 2005 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, Jerome Kotalik, and Darrell Mehlhaf, Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Erik Kaufman was also present.
Aisenbrey moved to approve the agenda with the following addition: Sewer Rates. Guthmiller seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS & CORRECTION: Guthmiller moved to approve the minutes of the May 2 regular meeting with the following correction: The General Fund warrants in the finance report should be $32,127.25, not $33,127.25, making the checking account balance $133,592.59, $1000 more. He moved to approve the minutes of the May 16 special meeting. Herman seconded, all present in favor; motion carried.
Kotalik made a motion to approve the corrected April finance report and the May finance report. Herman seconded, all present in favor; motion carried.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 5-1-05 Balance: |
9,474.85 |
39,680.63 |
10,173.80 |
30,227.99 |
706.28 |
43,329.04 |
133,592.59 |
|
Warrants: |
(26,204.32) |
(4,952.74) |
(1,977.28) |
(5,915.45) |
|
0.00 |
(39,049.79) |
|
Receipts: |
68,053.55 |
7,238.44 |
3,881.47 |
5,838.00 |
0.00 |
4,984.66 |
89,996.12 |
|
Interest: |
9.69 |
7.81 |
2.25 |
5.61 |
|
8.99 |
34.35 |
|
Checking 5-31-05 Balance |
51,333.77 |
41,974.14 |
12,080.24 |
30,156.15 |
706.28 |
48,322.69 |
184,573.27 |
|
Water Restricted Cash |
|
(2,650.00) |
|
|
Restricted |
|
(2,650.00) |
|
General Purpose CD's |
100,294.11 |
|
|
|
Account |
|
100,294.11 |
|
Designated Purpose CD's |
48,366.73 |
|
10,848.53 |
0.00 |
0.00 |
|
59,215.26 |
|
Total Cash Assets: |
199,994.61 |
39,324.14 |
22,928.77 |
30,156.15 |
706.28 |
48,322.69 |
341,432.64 |
|
Profit or (Loss) for the month |
41,858.92 |
2,293.51 |
1,906.44 |
(71.84) |
0.00 |
4,993.65 |
50,980.68 |
RECEIPTS: Water 6939.86; Sewer 3702.89; Garbage 5671.00; Late Fees 90.00; Ambulance 2466.40; City Hall Rent, George Cokens, Jr. 30.00; Tree & Park CD Interest 3.08; General Fund CD Interest 67.81; Lonnie Schultz, Bad Check Fee (2) 40.00; Ken Zeeb, Gravel 40.00; Menno Livestock, Lease 100.00; Monica Woehl, Pink Rock 10.00; Special Assessments, Principal 1278.81; Special Assessments, Interest 249.32; Fred Sayler, Supplies 33.94; Pool Gate Receipts 524.00; Cemetery CD Interest 17.96; Sales Tax 4984.66; Highway & Bridge 3735.30; 5% License 265.05; Real Estate Taxes Apr ’04 58,788.30; Mobile Home Real Estate Apr ’04 313.58; On Fees-Edgar Schaeffer 5.00, Football Field 5.00; On/Off Fee Howard Kuhlmann 10.00; Water Deposit, Monica Woehl 50.00; Water- After Hours Reconnect Fee, Reada Woehl 50.00; Water Tap, Josephine Arens 178.58; Sewer Tap, Josephine Arens 178.58; RU Site-After Hours Admit, Smith Tree Service 110.00; RU Site-Shingles, LaVern Aisenbrey 10.00, Roger Heckenlaible 35.00 & Jim Woehl 12.00; Interest Earned 34.35. Total Receipts: $90,030.47.
WARRANTS APPROVED: Payroll: Council; 462.16; Mayor 101.58; Finance 1020.78; City Hall 95.12; Police 2270.06; Streets 1692.28; Cemetery 104.64; Ambulance 146.47; Parks 462.26; Library 219.72; Development 262.79; Water 796.83; Sewer 796.69; Garbage 431.02; Wellmark BCBS, Group Insurance 1066.84; Principal Life, Group Insurance 245.96; SDRS, Retirement 1086.03; Menno State Bank, Payroll Taxes 2300.35. Professional Services: Rocky Zeeb’s Garbage Service 4613.25; Bonnie Heirigs, 3 Cemetery Cuts 1545.00. Utilities: NorthWestern, Electricity April 1782.21 & May 1308.43; Golden West Co., Phone 364.91; Verizon Wireless, Police Cell Phone April 57.85 & May 57.85. Water Fund: B-Y Water, 2.097 Million Gallons 4056.17; Dakota Supply Group, Supply; 472.41; DENR, Water Permit 300.00; Hawkins, Supply 1315.66; One Call Systems, Locates 31.06; Petty Cash, Postage 1.98; Return Check, Lonnie Shultz 11.00. Sewer Fund: Dakota Pump, R&M 331.63; Ken’s Electric, R&M 91.84; Mid-American Research Chemical, Supply 218.80; One Call Systems, Locates 31.04; Petty Cash, Postage 10.00; Team Lab, Supply 656.25; Return Check, Lonnie Schultz 9.00. Garbage Fund: Fensel’s, Supply 138.45; Ken’s Electric, R&M 227.64; Klaudt’s, Supply 9.02; Menno Hardware, Supply .89; Menno Lumber, Shed 1569.65; SD State Treasurer, Sales Tax 211.28; Rocky Zeeb’s Garbage Service, City-wide Cleanup-2nd trip 100.00; Return Check, Lonnie Schultz 13.00; Walter Welding, Supply 31.50. General Fund: Governmental Finance Officers’ Assoc., Finance Officers’ School 50.00; Hutchinson County Clerk of Courts, File & Execute Small Claim 10.00; Yankton County Clerk of Courts, File Small Claim 5.00; Power People 4-H Club, Flowers on 5th Street 200.00; Amie Fischer, Reimburse for Ambulance CPR 35.00; Yankton County Sheriff’s Dept., Serve Small Claims 16.00; Avera Queen of Peace, Professional Services 30.00; Bertsch Law Office, Legal Fees 377.40; Country Pride, Park Supply 177.25; Ed’s Food Market, Supply 33.92; Fensel’s, Pool Supply 179.00; Friesen Vet Clinic, Kennel Dog 59.80; Hawkins, Pool Supply 2419.85; Kaiser Appliance & Refrigeration, Park R&M 103.83; Klaudt’s, Supply 757.75; MADC, SE SD Tourism Dues 145.00; Menno Hardware, Supplies 78.77; Menno Lumber, Street-Park R&M 191.17; Mettler Implement, Park R&M 121.60; Petty Cash, Supply 4.33; SD DOT, Tree Cleanup 548.36; Second Century Publishing, Publishing 384.35; Clarence Simonsen, Ambulance Laundry 15#’s 36.00; Simonsen Plbg. & Htg., Pool R&M 50.12; Team Laboratory, Park Supply 625.00; Tom Ulmer, Spray Cemetery 400.00; Vantek, Police Supply 70.00; Vern’s Service, Pool R&M 14.00; Elan, BDS Training 91.00. Warrants Approved: $40,343.85.
Huber made a motion to approve the warrants as presented. Guthmiller seconded, all present in favor; motion carried.
SCHEDULED BUSINESS: 7:35 p.m. Herman made a motion to approve the following malt beverage license renewals. Huber seconded, all present in favor; motion carried.
Mehlhaf made a motion to approve the following Temporary Malt Beverage Permits and Spiking Permit. Aisenbrey seconded, all present in favor; motion carried.
· Temporary Malt Beverage Permit & Temporary Spiking Permit to the Menno Alumni Committee for July 1, 2005 from 7:00 p.m. to 1:00 a.m. July 2, 2005 in the alley between the Beer Garden and the Schnitz. (In case of rain, the dance will be held in the Menno City-School Gym.)
· Temporary Malt Beverage Permit to the Menno Alumni Committee for July 3, 2005 at the Menno City-School Gym and Juniper Street on the south side of the school between Fifth and High Streets extending into the playground.
Aisenbrey made a motion to approve the following Temporary Malt Beverage Permit. Huber seconded, all present in favor; motion carried.
· Temporary Malt Beverage Permit to the Menno Baseball Association for the following dates and any dates for which the requested dates had to be rescheduled: July 4, July 24, July 26, July 28, July 30, July 31, August 2, August 4, and August 6, 2005.
Mehlhaf made a motion to permit the Menno Athletic Club to sell fireworks this season and to allow the Menno Baseball Association to have a fireworks display at the Menno Baseball Field July 4. Kotalik seconded, all present in favor; motion carried.
OLD BUSINESS: “To Do List” Check culverts on East Street, level lot behind fire hall and haul in gravel if needed so the pad for the generator can be poured in the southeast corner, check drainage, etc. by Paul Loneman’s and clean out the ditch by Milo Hauck’s, put in another culvert on the west side of Kotalik’s shed to help handle the water that goes past George Cokens.
The council decided maintenance will mow the restricted use site.
Huber made a motion to purchase a Miller grapple fork, cylinder and oil line kit from Rural Manufacturing in Freeman and to pick it up in Larchwood, IA for a price of $1184.62. Kotalik seconded, all present in favor; motion carried.
We received an application to run the concession stand at the softball field. Aisenbrey made a motion to allow Jodi Fischer to run the concession stand at the softball field this season. Herman seconded, all present in favor; motion carried.
NEW BUSINESS: Mehlhaf made a motion to hold the next council meeting on July 11 because of the holiday. Huber seconded, all present in favor; motion carried.
Rumor has it that the improvements to Highway 18 through Menno have been moved back to 2010 and the improvements to Highway 18 from Highway 25 to Highway 81 are no longer in the plans. The plans are to chip seal next year to try to hold it together. Everyone is encouraged to contact their representatives and to attend the public meetings.
Herman made a motion to pay expenses for the council members who will attend the STIP (Statewide Transportation Improvement Program) informal public meeting at the District III offices in Yankton on June 30 at 2 p.m. and the formal public hearing in Mitchell on July 14 at the Holiday Inn at 7 p.m. Guthmiller seconded, all present in favor; motion carried.
Larry Smith from Harrisburg owns Smith Industries, Cash for Cans. They come to a community for one day and buy aluminum cans and other aluminum from anyone that wants to sell to them. No action was taken.
Huber made a motion to pay expenses for those wanting to attend the Elected Officials Workshop in Fort Pierre on July 15. Herman seconded, all present in favor; motion carried.
Mehlhaf made a motion to contact Bob Graff from SD EMS Services about our ambulance hardship exemption for the Menno Ambulance that will expire August 12. Kotalik seconded, all present in favor; motion carried. A temporary exemption is needed as we do not have sufficient EMS personnel for all ambulance services and rely on specially trained drivers or firemen to assist with transporting patients to local hospitals.
The council was given an estimate for replacing the flower planters on Fifth Street with steel ones with plastic plant inserts. They would run about $70 each. No action was taken.
For Your Information: Minutes from the May MADC meeting and SEFP report weren’t in the council packets.
We received a letter from Mediacom informing us they will be moving and adding channels on or about June 23, 2005. G4 will move from 210 to 209, ESPN News will be added on 210, and ESPN 2 HD will be added on 831.
Herman asked if the water mains are ever flushed. Heckenlaible stated they try to flush hydrants once a year, but they try to fill the sewer jetter from hydrants on the ends of the water lines so they get used.
Mehlhaf wondered if there was any place for camping within the city. Some people camp at the city park. Creating a camping site in the city may be explored further in the future.
We received a call that our playground equipment is to be shipped on June 13. The supervised install date is June 24. When the footing layout is received, we will begin staking it out. Huber stated NorthWestern will donate the truck and labor to dig the holes for the posts. We will need 10-12 volunteers to help with the setup.
Kotalik mentioned that the sewer lines in town are in bad shape. They are cracked and ready to implode. We need to be thinking of getting a camera in to inspect the sewer lines to see where the worst ones are. Plans need to start being made to meet this expense and coming into compliance to qualify for grants. Guthmiller made a motion set the minimum sewer rate at $10 for 6500 gallons and $1.25 per thousand thereafter. Mehlhaf seconded, all present in favor; motion carried.
Heckenlaible mentioned that the pumps at the lift station run continuously. The council suggested having a spare pump on hand and to put a notice in the paper that ordinance prohibits draining sump pumps into the sewer.
Ordinance Revisions: A dynamic braking ordinance will be drawn up to add to the ordinances. They need to be proofread.
Huber made a motion to go into executive session at 8:50 p.m. to discuss employee issues. Guthmiller seconded, all present in favor; motion carried.
Guthmiller made a motion to come out of executive session at 9:07 p.m. Huber seconded, all present in favor; motion carried. No action was taken.
Huber made a motion to adjourn at 9:12 p.m. until Monday, July 11, 2005 at 7:30 p.m. Aisenbrey seconded, all present in favor; motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor