MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on November 7, 2005 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, Jerome Kotalik, and Darrell Mehlhaf, along with Finance Officer Peggy Thranum, Superintendent Fred Sayler, and Police Chief Mark Hento. Shannon Herrboldt, Erik Kaufman, and Vicky Fitzpatrick were also present.
SCHEDULED BUSINESS: Vicky Fitzpatrick from Sam’s Club in Sioux Falls presented a $1750 check from a Safe Neighborhood Hero’s Grant (in honor of the people who serve their communities in law enforcement, fire/rescue, and EMT’s) to Menno Fire Chief Shannon Herrboldt. Thank you Vicky and Sam’s Club for your generous donation to our fire department.
Guthmiller moved to approve the agenda with the following additions: Water-Camper Dump Station, Heater for Pump House, Sale Barn, Unlicensed Vehicles, Restricted Use Site, Audrey Maas. Herman seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Aisenbrey made a motion to approve the minutes of the October 3 meeting. Huber seconded, all present in favor; motion carried.
Huber made a motion to approve the corrected September finance report (the water restricted cash should have been $2700, not $2650) and the October finance report. Guthmiller seconded, all present in favor; motion carried.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 10-1-05 Balance: |
25,264.21 |
47,505.86 |
13,596.69 |
30,018.81 |
1,006.28 |
17,152.49 |
134,544.34 |
|
Authorized Transfer: 10/3/05 |
7,100.00 |
|
|
|
|
(7,100.00) |
0.00 |
|
Deposited Park CD's #40993 & #40995 |
5,226.97 |
|
|
|
|
|
|
|
Warrants: |
(15,055.67) |
(6,689.29) |
(3,299.86) |
(5,609.14) |
|
0.00 |
(30,653.96) |
|
Receipts: |
13,223.46 |
8,965.64 |
4,015.41 |
5,918.25 |
600.00 |
2,216.10 |
34,938.86 |
|
Interest: |
6.43 |
9.96 |
2.86 |
6.07 |
|
2.45 |
27.77 |
|
Checking 10-28-05 Balance |
35,765.40 |
49,792.17 |
14,315.10 |
30,333.99 |
1,606.28 |
12,271.04 |
144,083.98 |
|
Water Restricted Cash |
|
(2,900.00) |
|
|
Restricted |
|
(2,900.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
43,655.41 |
|
11,447.46 |
0.00 |
43,501.14 |
|
98,604.01 |
|
Total Cash Assets: |
129,420.81 |
46,892.17 |
25,762.56 |
30,333.99 |
45,107.42 |
12,271.04 |
289,787.99 |
|
Profit or (Loss) for the month |
(1,825.78) |
2,286.31 |
718.41 |
315.18 |
600.00 |
2,218.55 |
4,312.67 |
RECEIPTS: Water 8645.64; Sewer 4015.41; Garbage 5708.25; Late Fees 80.00; Ambulance 2423.29; City Hall Rent, South Central Child Development 30.00; Tree & Park CD Interest 3.08; Gravel, Rudy Kirschenman 20.00; On/Off Sale Malt Beverage License, Pit Stop 125.00; Off Sale Liquor License Transfer, Pit Stop 150.00; Cemetery CD Interest 87.57; Cemetery Plots, Archie Klaudt (5) 375.00 & Larry Klaudt (3) 225.00; Sales Tax-1% 2216.10 & 2% 2124.36; Highway & Bridge 2139.11; 5% License 353.12; 25% Road Tax 215.73; Mobile Home Tax-Sept. ’04 53.22; Penalty & Interest-Sept. ’04 19.48; Real Estate Taxes-Sept‘04 4172.41; Wheel Tax 627.09; Water-Off Fee, M.E. Ulmer 10.00 & Power Show 10.00; Water Deposit, Dustin Fischer 100.00, Aaron Matthaei 100.00, & The Pit Stop 100.00; RU Site-After Hours Admit, Howard Knodel 10.00 & Smith Tree Service 30.00; RU Site-Shingles, Doug Christian 75.00, Alton Mettler 10.00, Howard Knodel 10.00, Roger Heckenlaible 10.00, & Gene Larsen 20.00; RU Site-Painted Wood, Elmer Zeeb 10.00, George Liebl 10.00, Bill Pond 10.00, & Menno School 5.00; RU Site-White Goods, LaVern Aisenbrey 10.00; Perpetual Care Cemetery Lots, Archie Klaudt (5) 375.00 & Larry Klaudt (3) 225.00; Interest Earned 27.77. Total Receipts: $34,966.63.
WARRANTS APPROVED: Payroll: Council; 471.40; Mayor 83.11; Finance 1031.07; City Hall 95.12; Police 2518.43; Streets 1668.55; Cemetery 104.64; Ambulance 166.26; Parks 376.68; Library 219.72; Development 260.78; Water 765.87; Sewer 765.49; Garbage 329.61; Wellmark BCBS, Group Insurance 1321.64; Principal Life, Group Insurance 298.81; SDRS, Retirement 1027.36; Menno State Bank, Payroll Taxes 2287.31. Professional Services: Rocky Zeeb’s Garbage Service 4932.25; Bonnie Heirigs, 1 Cemetery Mowing 515.00. Utilities: NorthWestern, Electricity 1101.33; Golden West Co., Phone 262.68; Verizon Wireless, Police Cell Phone Oct. 46.35 & Nov. 46.33. Water Fund: B-Y Water, 1.562 Million Gallons 3194.82; Deposit Refunds: Julie Andersen 50.00; The Cutting Edge/Kristi Diede 50.00, Jesse Freeborn 50.00, Linda Johnson 50.00, & Doug/Heather Lehr 50.00; City of Sioux Falls, Samples 39.00; One Call Systems, Locates 18.98. Sewer Fund: One Call Systems, Locates 18.97. Garbage Fund: Menno Hardware, Supply 2.69; Menno Lumber, Supply 117.09; SD State Treasurer, Sales Tax 212.13. General Fund: SDML, Election School 15.00; Darlene Aisenbrey, Half Payment Cemetery Records 2315.00; Bertsch Law Office 81.40; Corps of Discovery Welcome Center, Dues 125.00; Country Girl Floral, Supply 17.95; Country Pride, Chain Saw R&M 30.58; Elan, SDML Rooms 234.00; Kaiser Appliance, Chain Saw & Parts 335.87; Klaudt’s Service, Police Tires-Supply, Street-Ambulance-Park Supply 1497.16; Luikens Repair, Street Sweeper R&M 946.27; Menno Hardware, Supply 17.34; Mettler Implement, Park Supply 19.25; Sanitation Products, Street Sweeper Parts 499.00; Marsha Schelske, Ambulance Supply 6.11; SDML, H. R. Dues & Personnel Policy Manual 140.00; Second Century Publishing, Publishing 143.89; Sorlien Welding, Street Sweeper R&M 45.00; Vantek, Police, Fire, Street Radio R&M 337.90; Petty Cash-General, Supplies 30.08; Brown & Saenger, Supplies 61.32. Warrants Approved: $31,447.59.
Herman made a motion to approve the warrants as presented. Kotalik seconded, all present in favor; motion carried.
It was noted that Darlene Aisenbrey received the first payment for the cemetery records the city is purchasing from her.
Because the needed repairs weren’t completed that need to be done at the swimming pool, Huber made a motion to purchase a CD in the amount of $1000. Herman seconded, all present in favor; motion carried.
OLD BUSINESS: “To Do List” Nothing new was added to the list.
The maintenance radios have been repaired and seem to be working.
Discussion was had on trying to figure out how to encourage new EMT’s. No resolution was reached. Further discussion was tabled to the next meeting.
NEW BUSINESS: Mehlhaf made a motion to set December 5 at 7:33 p.m. as the date and time to hold a hearing on the applications of renewal for the following liquor licenses:
Herman seconded, all present in favor; motion carried.
Huber made a motion to approve the first reading of the 2005 Supplemental Appropriations Ordinance #2005-4, an ordinance providing for the appropriations to supplement the Parks Departments within the General Fund. Kotalik seconded, all present in favor; motion carried.
Mehlhaf introduced the following resolution and moved for its adoption:
AMENDED
RESOLUTION TO PROVIDE FOR STREET AND HIGHWAY LIGHTING
WHEREAS, the City of Menno desires to provide street lighting on US Highway 18 from Milepost 394.5 to Milepost 395.3 through Menno, to improve visibility and to provide a safer environment, and
WHEREAS, the addition of lighting in the area stated above will also promote the City of Menno, and
WHEREAS, the City of Menno had previously agreed, by resolution dated September 12, 2005, to assume 10% of the costs of installing lighting from Milepost 394.5 to Milepost 395.0, and
WHEREAS, the City of Menno has now been advised that it will be responsible for approximately 20% of the cost of installing such lighting and such lighting should be from Milepost 394.5 to Milepost 395.3, and
WHEREAS, the City of Menno is willing to be responsible for approximately 20% of the cost of installation of said lighting and is still willing to accept the cost of operation and maintenance of the lighting after it is constructed.
NOW THEREFORE BE IT RESOLVED, that the City of Menno formally requests the South Dakota Department of Transportation to construct the lighting on US Highway 18 from Milepost 394.5 to Milepost 395.3 through Menno, providing the South Dakota Department of Transportation confers with the City of Menno regarding the type, size, and location of the light poles prior to finalization of plans to install the same.
BE IT FUTHER RESOLVED, that the City of Menno will assume approximately 20% of the costs of installing said lighting and accept responsibility for the operation and maintenance of said lighting once it has been constructed.
Adopted this 7th day of November, 2005.
ATTEST: FOR THE CITY COUNCIL OF THE
CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, Finance Officer Larry Tolzin, Mayor
Guthmiller seconded, all present in favor; motion carried.
The council reviewed the report that was received from DENR concerning the inspection of our restricted use site facility. The inspection revealed conditionally acceptable operations and maintenance. However, the following violations were noted: plastic containers, Christmas decorations, painted and varnished wood and oil containers in the burn pile. These items are not acceptable in the burn pile at our restricted used site. Painted and varnished wood is now being accepted in a separate pile, but the plastic containers, Christmas decorations and oil containers are to be put in with the household garbage that is picked up by the garbage contactor.
Discussion was had on having the restricted use site open later in the day. It was decided since its getting dark by 5 p.m. it doesn’t pay to extend the hours at this time.
Herman made a motion to sign the new participation agreement with Wellmark of South Dakota, Inc. for ambulance services. Guthmiller seconded, all present in favor; motion carried.
A motion was made by Aisenbrey to pay expenses for Thranum to attend the Finance Officers Meeting in Chamberlain on November 18 or the meeting in Sioux Falls December 15. Mehlhaf seconded, all present in favor; motion carried.
Redoing Otela Street between Pearl Street and East Street had been discussed previously. Since the sale barn still uses the north chute, discussion was had on the possibility of using cement in that area instead of asphalt. The street needs to be wide enough to accommodate the trucks that park on the side so they don’t bust up the asphalt right away. No action was taken.
Discussion was had on vehicles that are unlicensed, but covered with a tarp. Our ordinance states: “vehicles that aren’t licensed need to be completely enclosed in buildings authorized to be used for such storage purposes”. The city attorney stated that covering a vehicle with a tarp to avoid licensing it is not acceptable. The council decided if a person wants to tarp a vehicle, it has to be licensed.
The council will address the problem of unauthorized water usage at the camper dump station next spring as the water is shut of now.
Huber made a motion to purchase a vented heater for the pump house. Guthmiller seconded, all present in favor; motion carried.
For Your Information:
Minutes of the October development meeting and the SEFP report were included in the council packets.
The council packets contained information from the SD Department of Revenue & Regulation concerning the fact that garbage and solid waste services will be subject to city sales tax beginning January 1, 2006.
Thranum shared a reply from Patricia Van Gerpen of the South Dakota Public Utilities Commission concerning cell phone service in the area. Van Gerpen encourages people to sign and carry petitions requesting cellular service for a particular town or area, which the commission will forward to the cellular companies. Mayor Tolzin has visited with Mayor Gemar from Scotland who suggested Menno and Scotland work together to encourage better cell coverage in our area.
A letter from Senator Frank Kloucek addressed to Alltel Administrative Officer Scott Ford in support of expanded cell phone coverage in our area was also shared.
A thank you was read from Marsha Schelske. She has served on the Menno Ambulance for 13 and one-half years.
A group of concerned citizens visited with the council concerning the safety of the town residents. There have been several break-ins/robberies in Menno lately and they want to know what can be done to alleviate the problem. Better lighting is needed in some areas; this problem will be addressed. If anyone sees anything unusual, they are asked to call the police at 387-2426 or 911. We are looking into starting a neighborhood watch program.
Huber made a motion to go into executive session at 9 p.m. to discuss personnel. Guthmiller seconded, all present in favor; motion carried.
Guthmiller made a motion to come out of executive session at 9:20 p.m. Herman seconded, all present in favor; motion carried. No action was taken.
Huber made a motion to adjourn at 9:20 p.m. until Monday, December 5, 2005 at 7:30 p.m. Mehlhaf seconded, all present in favor; motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor