MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Herman moved
to approve the agenda with the following addition: Homeland Security Money.
Kotalik seconded, all present in favor; motion carried.
Nancy Larsen presented the council with the 2005
Semi-Annual Report for the Southeast Enterprise Facilitation Project. Seven new
area business start-ups are featured in the report. She has had 18 new clients
since August. Menno’s SEFP board representative Glenn Kirschenman said he feels
SCHEDULED BUSINESS: 7:43 p.m. Aisenbrey made a motion
to approve a Temporary Malt Beverage Permit for the SoDak Stamm Oktoberfest to
be held at the Menno City/School Gym on October 1, 2005. Guthmiller seconded,
all present in favor, motion carried.
Herman made a motion to set the hearing date
on October 3 at
Huber
seconded, all present in favor, motion carried.
REGULAR MEETING ITEMS: Aisenbrey moved to approve the minutes of the
August 1 meeting. Guthmiller seconded,
all present in favor; motion carried.
Herman made a motion to approve the August
finance report. Kotalik seconded, all present in favor; motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual
Care |
Sales Tax |
Totals |
|
Checking |
74,692.15
|
42,863.25
|
12,786.03
|
28,680.98
|
1,006.28
|
19,719.77
|
179,748.46
|
|
Authorized Transfer: |
15,900.00
|
|
|
|
|
(15,900.00) |
0.00 |
|
Warrants: |
(65,982.76) |
(8,848.56) |
(1,897.14) |
(6,107.20) |
|
0.00
|
(82,835.66) |
|
Receipts: |
5,171.72
|
11,765.85
|
3,550.79
|
6,643.00
|
0.00
|
1,831.76
|
28,963.12 |
|
Interest: |
8.97
|
13.34
|
4.21
|
8.51
|
|
1.65
|
36.68 |
|
Checking |
29,790.08 |
45,793.88 |
14,443.89 |
29,225.29 |
1,006.28 |
5,653.18 |
125,912.60 |
|
Water Restricted Cash |
|
(2,650.00) |
|
|
Restricted |
|
|
|
General Purpose CD's |
50,000.00
|
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
48,840.95
|
|
11,447.46
|
0.00
|
43,757.15
|
|
104,045.56 |
|
Total Cash Assets: |
128,631.03
|
43,143.88
|
25,891.35
|
29,225.29
|
44,763.43
|
5,653.18
|
277,308.16 |
|
Profit or (Loss) for the month |
(60,802.07) |
2,930.63 |
1,657.86 |
544.31 |
0.00 |
1,833.41 |
(53,835.86) |
RECEIPTS: Water 11,565.85; Sewer 3550.79; Garbage 6418.00;
Late Fees 30.00; Ambulance 639.50; City Hall Rent, Idella Herrboldt 30.00; Tree
& Park CD Interest 3.18; Copies, Mary Rook (12) 1.20 & Janelle Bender
(1) .10; Temporary Malt Beverage Permit, Menno Fire Department 10.00; Pool Gate
Receipts 419.00; Bad Check Fee, Mona Haase 20.00; Audit Collection 547.76;
State DOT, Sweeping 375.00; Cemetery CD Interest 324.88; Sales Tax 1831.76; 5%
License 393.20; 25% Road Tax 431.46; Court Fine 5.85; Port of Entry 820.50;
Real Estate Taxes 35.02; Wheel Tax, 2nd Quarter 1085.07; Water Deposit, Julie Andersen 50.00, Michelle
Fischer 50.00, JoAnn Arens 50.00, & Ryan Kenjalo 50.00; RU Site-After Hours
Admit, Smith Tree Service 30.00; RU Site-Shingles, Herrboldt Construction
150.00 & Doug Christian 35.00; RU Site-White Goods, Jerry Zeeb 10.00; Interest
Earned 36.68. Total Receipts: $28,999.80.
WARRANTS APPROVED: Payroll: Council; 284.74; Mayor
109.40; Finance 1116.05; City Hall 95.12; Police 2631.41; Streets 1878.32;
Cemetery 104.64; Ambulance 134.84; Parks 583.12; Pool 4005.36; Library 269.13;
Development 266.65; Water 855.66; Sewer 860.76; Garbage 371.06; Wellmark BCBS,
Group Insurance 1066.84; Principal Life, Group Insurance 256.14; SDRS,
Retirement 1118.59; Menno State Bank, Payroll Taxes 4676.50. Professional
Services: Rocky Zeeb’s Garbage Service 4676.50; Bonnie Heirigs, 1 Cemetery
Mowing 515.00. Utilities: NorthWestern, Electricity 1667.05; Golden West
Co., Phone 325.67; Verizon Wireless, Police Cell Phone 46.35. Water Fund: B-Y
Water, 3.509 Million Gallons 6329.49; Deposit Refunds: Glenda Bohlmann 50.00,
Cindy (Dustin) Fischer 50.00, Grace Lutheran Parsonage 50.00, Gwen Juhnke
50.00, Mary Rook 50.00, Silver Shenton 50.00, Rick Smith 50.00, DelVonna Wentz
50.00, & John Zeeb 50.00; Ed’s Food Market, Supply 26.54; Hawkins, Supply
35.00; Menno Hardware, Supply 35.63; One Call Systems, Locates 17.26; Petty
Cash, Postage 63.50; Increase Water Petty Cash, 50.00; Water Overpayment: Morna
Anderson 24.00, David Bender 5.45; Mike Hertz 5.75, Darrell Mehlhaf 27.53, Sam
Nusz 32.50, Jim Sattler 5.50, Ervin Schempp 10.88, Deloris Schoppert 7.00, Mike
Smidt 23.12, Christian Sorlien 13.55, & Jim Woehl 6.38; Postmaster, Stamped Envelopes 199.00 Sewer
Fund: Dakota Pump, Pump 3200.00; One Call Systems, Locates 17.24; Team Lab,
Supply 643.75. Garbage Fund: Menno Lumber, Supply 31.20; Mettler
Implement, Professional Services 35.00; SD State Treasurer, Sales Tax 240.01. General
Fund: Thrivent, Donation Overpayment 100.00; Queen of Peace, Professional
Services 79.50; AED Everywhere, Defib Electrode 138.85; Bertsch Law Office, Legal
Fees 636.40; Brown & Saenger, Supplies 128.98; Country Girl Floral,
Supplies 40.00; Dept. of Revenue, Pool Samples 96.00; Dust-Tex, City Hall
Supply 40.00; Ed’s Food Market, Supply 65.14; Fensel’s Electric, Generator
Supply 418.82; Friesen Veterinary Clinic, Board Dog 87.10; Gall’s, Ambulance
Supply 180.75; Hawkins, Pool Supply 117.50; Gary Herman, Pool R&M 91.70;
Hutchinson County Auditor, Excise Tax-Railway Street Project 422.02; Klaudt’s
Service, Supply-R&M 1255.42; Jerome Kotalik, Park Labor 225.00; Luken
Memorial, Monument R&M 254.80; Menno Hardware, Supply 457.45; Menno
Mercantile, Street R&M, Pool Supply, Park Equipment Rent 236.45; Mettler
Implement, Pool Supply 5.76; Petty Cash-General, Supply 6.16; Petty Cash-Pool,
Postage 22.40; Marsha Schelske, Ambulance Supply 30.18; Scotland Redi-Mix,
Concrete-Playground Equipment 427.50; SD State Treasurer, Sales Tax-Pool 23.73;
Second Century Publishing, Publishing 286.96; Clarence Simonsen, Ambulance
Laundry 33.75; Sonny’s Hiway 18 Repair, Sharpen Chain Saws 7.00; Team Lab,
Street & Park Supply 615.00; Van Diest Supply Co., West Nile Supply 526.00;
Walter Welding, Park R&M-Ambulance, Oxygen 55.15; Zeeb Insurance, Generator
11.00. Warrants Approved: $46,573.19.
Guthmiller made a motion to approve the warrants
as presented. Huber seconded, all present in favor; motion carried.
OLD
BUSINESS: There
was nothing to add to the “To Do List”.
There
may be some money available to the city through Homeland Security. Sayler
explained we would use this money to “vandal proof” the water tower. The
estimates gathered for this project total $8552. The city’s portion of the
grant money available would be around $6100, pending state approval. Following
discussion, Mehlhaf made a motion for the city to pay the remaining $2452
out of available funds to complete the project to “vandal proof” the water
tower if the state approves the city’s portion of the grant money for Homeland
Security. Kotalik seconded, all present in favor; motion carried.
Thranum
and Herman will attend the SDML Convention in
NEW
BUSINESS:
Herman made a motion to approve the second reading of Ordinance 2005-3,
“An ordinance that sets the appropriations for the 2006 budget. Huber seconded,
all present in favor.
Huber
made a motion to set
Thranum
reported no delinquent water-sewer-garbage accounts at the end of this water
season.
The
Menno Public Water System On-Site Evaluation performed by the Department of
Environment and Natural Resources was presented to the council. Their
recommendations will be taken under consideration.
Huber
introduced the following resolution and moved for its adoption:
RESOLUTION TO PROVIDE
WHEREAS, the City of Menno desires to provide street
lighting on US Highway 18 from Milepost 394.5 to Milepost 395.0 through Menno,
to improve visibility and to provide a safer environment, and
WHEREAS, the addition of
lighting in the area stated above will also promote the City of
WHEREAS, the City of Menno
is willing to share with the South Dakota Department of Transportation 10% of
the cost of installation of said lighting, and
WHEREAS, the City of
NOW THEREFORE BE IT RESOLVED,
that the City of Menno formally requests the South Dakota Department of
Transportation to construct the lighting on US Highway 18 from Milepost 394.5
to Milepost 395.0 through Menno, providing the South Dakota Department of
Transportation confers with the City of Menno regarding the type, size, and
location of the light poles prior to finalization of plans to install the same.
BE IT FUTHER RESOLVED, that
the City of
Adopted
this 12th day of September, 2005.
ATTEST: FOR
THE CITY COUNCIL OF THE
Peggy Thranum,
Finance Officer
Aisenbrey seconded, all present in favor; motion
carried.
Following discussion, whether or not to purchase
pagers for the maintenance personnel was tabled to the next meeting.
Kotalik moved
to approve the following corrected Water Deposit Policy. Guthmiller seconded,
all present in favor, motion carried.
WATER DEPOSIT POLICY
CITY OF
It will be the
policy of the City of
1.
If a
person rents a house (at this time there are no apartments where the renter
would be responsible for the water-sewer-garbage payments) in Menno, they are
required to pay a $100.00 deposit. This deposit will be held by the City until
the renter no longer rents; i.e. moves from Menno or buys a home.
2.
If a
person buys or builds a home in Menno, they are required to pay a $100.00
deposit. The deposit will be returned to the homeowner at the end of 1 (one)
year, providing that homeowner has met the following requirements:
A.
They
have not received a Notice of Delinquent Account at any time during a one-year
period.
B.
The City
has not received an insufficient funds check for payment of their account.
If
any person’s water should be disconnected and they have not paid a deposit or
have had it returned to them, they will be required to pay the $100.00 deposit
along with the reconnect fee ($25.00 during regular business hours and $50.00 after
regular business hours) before their water is reconnected. If a $100.00 deposit
is required, it will be held under the same conditions as set forth above in
paragraph #2.
Herman made a motion
to adopt the following automatic payment refund policy. Kotalik seconded, all
present in favor; motion carried.
WATER REFUND POLICY FOR OVERPAYMENT OF WATER FROM AUTOMATIC BANK
PAYMENTS
CITY OF
It will be the policy of the City of
After the Annual City Water Meter Reading each year, any water account that is paid by automatic bank payments that has a credit balance on the account of $10.01 or more, will receive a check in the mail for the credit amount after the September council meeting.
The credit will remain on the account through the next water
season (August 1 to July 31) if the credit is $10.00 or less.
Aisenbrey made a motion
to purchase a used refrigerator/freezer from Nettie Herman for $75 for use at
the softball field concession stand. Mehlhaf seconded, all present in favor,
motion carried.
A letter Tolzin received from the Department of
Transportation concerning the Highway 18 project was included in the council
packets.
For
Your Information: New cover sheets for the council’s ordinance books with the correct
effective date were distributed.
Minutes
of the July and August development meetings and SEFP reports were included in
the council packets.
Guthmiller
made a motion to go into executive session at
Kaufman,
Sayler, and Thranum left the meeting.
Huber
made a motion to come out of executive session at
Aisenbrey made a motion to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor