MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Aisenbrey moved
to approve the agenda with the following addition: Finance Officers’ Meeting
Sioux Falls 1/19. Huber seconded, all present in favor; motion carried.
Mehlhaf made a motion to pay expenses for
Thranum to attend the finance officers’ meeting in
REGULAR MEETING ITEMS: Herman moved to
approve the minutes of the December 5 regular meeting and the December 28
special meeting. Guthmiller seconded, all present in favor; motion carried.
YEARLY BUSINESS: Huber made a motion to name Menno
State Bank as the official depository for 2006. Guthmiller seconded, all
present in favor; motion carried.
Herman made a motion to name the Hutchinson
Herald as the official publication for 2006. Aisenbrey seconded, all present in
favor; motion carried.
Huber made a motion to set the 2006 bond for
the finance officer at $150,000. Aisenbrey seconded, all present in favor;
motion carried.
Herman made a motion to place an ad in the
paper for the following council terms expiring May 1, 2006 – Mayor, Larry
Tolzin, 2-year term; Alderman, Ward I, Gary Herman, 2-year term; Alderman, Ward
II, Galen Guthmiller, 2-year term; Alderman, Ward III, John Huber, 2-year term.
The following will be appointed to the election board: Joan Nusz, Judge, Ward
I; Joyce Heirigs, Clerk, Ward II; and Lorraine Mammenga, Superintendent, Ward
III. They will be paid $75 for the day and $10 for election school. Mehlhaf
seconded, all present in favor; motion carried.
Guthmiller made a motion to designate the
meeting room at city hall as the official polling place for all wards of the
City of
REGULAR MEETING ITEMS: Guthmiller made a motion
to release the following annual contributions: Library-2000.00,
School-Gym-2000.00, and Museum 500.00. Herman seconded, all present in favor;
motion carried.
Huber made a motion to approve the December
finance report. Aisenbrey seconded, all present in favor; motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking |
95,843.16 |
52,987.83 |
16,833.45 |
29,564.33 |
1,626.28 |
17,962.04 |
214,817.09 |
|
Warrants: |
(51,267.04) |
(6,682.81) |
(3,639.01) |
(5,287.86) |
|
0.00 |
(66,876.72) |
|
Receipts: |
34,829.82 |
6,701.39 |
4,135.67 |
6,048.50 |
150.00 |
9,175.06 |
61,040.44 |
|
Interest: |
55.42 |
36.19 |
11.83 |
20.70 |
|
18.53 |
142.67 |
|
Checking |
79,461.36 |
53,042.60 |
17,341.94 |
30,345.67 |
1,776.28 |
27,155.63 |
209,123.48 |
|
Water Restricted Cash |
|
(2,950.00) |
|
|
Restricted |
|
(2,950.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
46,582.46 |
|
11,605.41 |
502.03 |
43,646.00 |
|
102,335.90 |
|
Total Cash Assets: |
176,043.82 |
50,092.60 |
28,947.35 |
30,847.70 |
45,422.28 |
27,155.63 |
358,509.38 |
|
Profit or (Loss) for the month |
(16,381.80) |
54.77 |
508.49 |
781.34 |
150.00 |
9,193.59 |
(5,693.61) |
RECEIPTS: Water 6591.39; Sewer 3960.67; Garbage 5988.50; Late
Fees 90.00; Ambulance 854.87; City Hall Rent, South Central Child Development
15.00; Tree & Park CD Interest 4.38; Liquor License Renewals-Off Sale
Schnitz 400.00 & Pit Stop 400.00 – On Sale Legion 100.00, Beer Garden
1400.00, & Schnitz 1400.00; Bad Check Fee, Lonnie Schultz 20.00 & Mona
Haase 20.00; Principal Financial Group, Dividend 148.20; Cemetery CD Interest
55.83; Cemetery Lot (2), Ken Bertsch 150.00; Sales Tax 1% 9175.06 & 2%
9152.01; 5% License 404.90; Mobile Home Tax Nov’ 04 490.65; Real Estate Taxes
Nov. ’04, 19,431.28; Penalty & Interest Nov ‘04 59.87; Mowing Assessment,
Emily Auch 220.00; Mowing Assessment-Penalty & Interest 12.83; Water-Off
Fee, Ida Mae Chance 10.00; Deposit, James Pond 100.00; Sewer Tap, SD DOT 175.00;
RU Site-Shingles, Herrboldt Construction 50.00; White Goods, Ron Mettler
10.00; Perpetual Care Cemetery Lot (2),
Ken Bertsch 150.00; Interest Earned 142.67. Total Receipts: $61,183.11.
WARRANTS APPROVED: Utilities: Golden West Co., Phone
256.02; Verizon Wireless, Police Cell Phone 69.12. Water Fund: B-Y
Water, 1.030 M. Gallons 2740.00; Board of Operator Certification, License
Renewal-Fred Sayler 12.00 & Roger Heckenlaible 6.00; Ken’s Electric,
heater-pump house 765.00; One Call Systems, Locates 5.18; Petty Cash, Postage
8.71; SD Work Comp, 429.44. Sewer Fund: Board of Operator Certification,
License Renewal-Fred Sayler 12.00 & Roger Heckenlaible 12.00; DENR,
Wastewater Permit Fee 750.00; One Call Systems. Locates 5.17;
Petty Cash, Postage .60; SD State Treasurer, Excise Tax 10.71; SD Work Comp,
322.08. Garbage Fund: Petty Cash, Supply 2.20; Second Century
Publishing, Ad 23.80; SD State Treasurer, Sales Tax 222.91; SD Work Comp
214.72. General Fund: Brown & Saenger, Office Supply 52.67; Menno
Community Library, Annual Contribution 2000.00; Menno Historical Society
Museum, Annual Contribution 500.00; Menno Public School, Annual
Contribution-Gym 2000.00; Mettler Implement, Snow Removal 90.00; Municipal
Street Maintenance, 2006 Dues 35.00; Petty Cash Supplies 8.97; Planning &
Development-District III, 2006 Dues 910.00; Principal Life, Group Insurance
308.83; Second Century Publishing, Minutes-Ads-1 year subscription 385.40; SD
Assoc. Of Code Enforcement, 2006 Dues 40.00; SD Government Finance Officers’
Assoc., 2006 Dues 20.00; SD Human Resources Assoc., 2006 Dues 25.00; SD
Municipal Attorneys’ Assoc., 2006 Dues 20.00; SD Municipal League, 2006 Dues
565.08; SD Police Chiefs’ Assoc., 2006 Dues 96.02; SDML Workers’ Comp Fund,
2006 Work Comp 4401.76. Warrants Approved: $17,302.59.
Guthmiller made a motion to approve the
warrants as presented. Herman seconded, all present in favor; motion carried.
OLD BUSINESS: The council has studied pay for ambulance
personnel from surrounding communities for the past few months, trying to find
a way to encourage more people to become EMT’s. Ambulance Director Marsha
Schelske presented the council with a proposal for ambulance personnel pay.
Herman made a motion to pay ambulance personnel the following: EMT Base
Rate – $20/hour minimum, EMT-Intermediate Rate – $25/hour minimum, EVOC Drivers
–$11/hour minimum, Mutual Aid or No Transport Calls (DOA-MVA) Base Rate,
Standby for football games (1 EMT-billed to the school) Base Rate, EMT
Continuing Education Classes, Base Rate (Need to be present at class to be
paid). Aisenbrey seconded, all present in favor.
YEARLY BUSINESS: Huber made a motion to approve the
following wage listing for 2006:
Salaried Monthly: Mayor $150.00 p/mo (Have to be present at meetings to be paid.) $ 25.00 p/mtg
(Have to be present at meetings to be paid.) $ 25.00 p/sp mtg
Council Members $ 75.00 p/mo
(Have to be present at meetings to be paid.) $ 25.00 p/mtg
(Have to be present at meetings to be paid.) $ 25.00 p/sp mtg
Adella Auch,
Cleans City Hall $107.12
p/mo
Cemetery Sexton $117.83 p/mo
Any council member (including the Mayor) that attends a meeting for the city will be paid $25.00 per day.
Salaried Hourly: Attorney $76.00
p/hr
Finance Officer $10.18 p/hr
Police Chief $13.01 p/hr
Relief
Police, Certified $10.92
p/hr
Relief Police, Part-time (Uncertified) $ 8.32 p/hr
Ambulance Personnel $20.00 p/hr minimum
Ambulance Personnel –EMT-I (ALS Trips Only) $25.00 p/hr minimum EVOC Drivers $11.00 p/hr minimum
Ambulance-Mutual Aid or No Transport Calls (DOA-MVA) $20.00 p/hr minimum
Ambulance-Continuing Education Classes $20.00 p/hr minimum
Ambulance- Standby - (Football Games-1 EMT-school billed) $20.00 p/hr minimum
Maintenance - Parks $ 6.43 p/hr
Economic Development Coordinator $10.18 p/hr
Librarian $ 8.32 p/hr
Water/Sewer Superintendent $13.01 p/hr
RU Site Manager $ 6.97 p/hr
Other RU Site Personnel $ 6.16 p/hr
Clean “Old Fire Station” Meeting Room $ 5.51 p/hr
Guthmiller seconded, all present in favor, motion
carried.
NEW
BUSINESS:
Aisenbrey made a motion to advertise for a pool manager. Herman
seconded, all present in favor; motion carried.
OLD
BUSINESS: “To
Do List”: A new, vented heater has been installed at the pump house. We are
looking for someone to help Randy Quast keep the Christmas lights in working
order. A truck pulled down the garland that goes across the street. The pole it
is attached to is broken and needs to be replaced.
NEW
BUSINESS:
Mehlhaf made a motion to hire a professional exterminator to inspect
some homes for cockroaches. Guthmiller seconded, all present in favor; motion
carried. Our maintenance personnel will ask property owners’ permission to have
their property inspected. (Homes will be selected at random to protect
privacy.) The exterminator will inspect the property. If bugs are found, it is
the property owner’s responsibility to have them sprayed and continue to do so
until they are gone. If the property owner refuses, the city will have it
sprayed and collect from the property owner by whatever means the city attorney
suggests. We have one quote for $50 to inspect one home, but would receive a
reduced rate, depending on how many homes are inspected. Other sources will be
contacted and the best quote will be hired.
Schelske
left the meeting at
The
council gave permission to have the police cell phone upgraded.
Herman
made a motion to purchase 6 safety vests for the maintenance personnel
to wear when they work on the roads. Huber seconded, all present in favor;
motion carried.
We
received notice form the Department of Health that we need to apply for a
Certificate of Waiver from the Clinical Laboratory Improvement Amendment
Certificate that will cost us $150 every two years. This is something we need
to comply with for our Medicare/Medicaid Provider Agreement for the ambulance.
Huber made a motion to apply for the CLIA Certificate of Waiver.
Guthmiller seconded, all present in favor; motion carried.
Mehlhaf
made a motion to approve the following fire chief’s 2005 Year End Report
and the list of officers and members of the Menno Volunteer Fire Department,
with corrections. Aisenbrey seconded, all present in favor; motion carried.
2005 Year End Report: Rural – 7 Grass Fires, 0 Loss, Wagon/Wheat Field Fire, $254 Loss, Hay Fire, $400 Loss, House Fire, Unknown Loss; Power Pole Fire, $700 Loss and 1 smoking clothes dryer, 0 Loss; City – Menno, Storm Clean-up, Unknown Loss and Olivet, 1 Gas Detection, 0 Loss; MVA, 3 Assists, $19,200 Loss and Mutual Aid - 1 Lesterville, Hay-Silage Fire (correction-$7000 loss went to Lesterville Fire Department). A total of 39.5 hours were spent on the 19 calls with an average of 13 firemen responding to each call.
Officers: Fire Chief, Shannon Herrboldt, Assistant Chief, Jai Walter; Secretary-Treasurer, Gary Herman; Foreman-City Truck, Jerry Fischer; Foreman-Rural Truck, John Huber; Foreman- Rural Grass Unit, Daniel Mettler; Foreman-Department Grass Unit, Wesley Schaeffer; Foreman-Rescue Unit, Chris Buchmann; Foreman-Tanker, Scott Simonsen.
Members: David Bender, Tim Bender, Ron Diede, (correction-add David Fischer), Matt Fischer, Tom Fischer, Terry Goehring, Mark Hento, Brad Knutson, Jerome Kotalik, Greg Liebl, Ron Luikens, Audrey Maas, Fred Sayler, Marsha Schelske, Roger Simonsen, and Mike Walter.
Mehlhaf
made a motion to pay expenses for Thranum to attend the Annual Report
Workshop in
Huber
made a motion to pay expenses for those city officers’ that wish to
attend Municipal Government Day in
Guthmiller
made a motion to approve the court appointed rates set by the State of
South Dakota for attorney fees, $76/hour as of January 1, 2006 Herman seconded,
all present in favor; motion carried.
The
council received notice from Mediacom that the monthly rate for Family Cable
service will increase by $2 beginning
For
Your Information: The minutes of the December development meeting and SEFP report were
included in the council packets.
Aisenbrey made a motion to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor