MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Herman moved
to approve the agenda with the following additions: Shannon
Herrboldt-Buildings, Ray Woehl, Safety Committee, and Kathy Wollman. Kotalik
seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Huber made a motion to
approve the minutes of the April 3 regular meeting with the following
correction: “John Huber is to be listed with the council present”. Guthmiller
seconded, all present in favor; motion carried.
Guthmiller moved to approve the April finance
report. Herman seconded, all present in favor; motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking |
58,808.26 |
39,460.05 |
23,266.77 |
30,811.31 |
276.28 |
38,710.29 |
191,332.96 |
|
Warrants: |
(17,183.24) |
(5,098.93) |
(1,642.83) |
(5,675.71) |
0.00 |
0.00 |
(29,600.71) |
|
Receipts: |
18,756.66 |
6,531.97 |
3,712.69 |
5,697.75 |
0.00 |
7,517.67 |
42,216.74 |
|
Interest: |
34.49 |
23.24 |
14.40 |
17.52 |
|
26.27 |
115.92 |
|
Checking |
60,416.17 |
40,916.33 |
25,351.03 |
30,850.87 |
276.28 |
46,254.23 |
204,064.91 |
|
Water Restricted Cash |
|
3,100.00 |
|
|
Restricted |
|
3,100.00 |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
58,582.46 |
20,000.00 |
11,605.41 |
1,502.03 |
45,146.00 |
|
136,835.90 |
|
Total Cash Assets: |
168,998.63 |
64,016.33 |
36,956.44 |
32,352.90 |
45,422.28 |
46,254.23 |
394,000.81 |
|
Profit or (Loss) for the month |
1,607.91 |
1,456.28 |
2,084.26 |
39.56 |
0.00 |
7,543.94 |
12,731.95 |
RECEIPTS: Water 6491.97; Sewer 3712.69; Garbage 5642.75; Late
Fees 50.00; Ambulance 2961.66; City Hall Rent, South Central Child Development
45.00; Tree & Park CD Interest 4.52; Tracy Hill, Professional Services
25.00; Gravel, Roger Heckenlaible 10.00, Joe Heirigs 20.00, & Rudy
Kirschenman 15.00; Alcohol Beverage Fund Remittance 935.74; Cemetery CD
Interest 122.33; Sales Tax, 1% 7517.67 & 2% 7517.65; 5% License 382.01; 25%
Road Tax 235.26; Wheel Tax 632.20; Real Estate Taxes 5800.29; Water-On/Off Fees
Edgar Schaeffer 20.00 & Football Field 20.00; RU Site-After Hours Admit,
Gene Bender 10.00 & Earl Keller 10.00; RU Site-Shingles, Menno School
10.00; RU Site, Painted Wood
WARRANTS APPROVED: Payroll: Council; 557.19; Mayor
161.61; Finance 1100.56; City Hall 109.11; Police 2286.19; Streets 1787.90;
Cemetery 108.81; Ambulance 353.47; Parks 538.88; Library 210.49; Development
347.26; Garbage 298.05; Wellmark BCBS, Group Insurance 1321.64; Principal Life,
Group Insurance 314.29; SDRS, Retirement 1113.36; Menno State Bank, Payroll
Taxes 2462.53. Professional Services: Rocky Zeeb’s Garbage Service
4899.00; Bonnie Heirigs, 1 Cemetery Mowing 530.00. Utilities: Golden
West Co., Phone 352.18; NorthWestern, Electricity 1787.79. Water Fund: B-Y
Water, 1.323 M. Gallons 3326.00; Brown & Saenger, Copy Paper 30.50; City of
Sioux Falls, Water Samples 39.00; Dakota Supply Group, Meters & Supply
343.95; Deposit Refund, Michelle Fischer 50.00; Menno Hardware, Supply 2.00;
Menno Lumber, Pump House R&M 312.10; One Call Systems, Locates 1.73. Sewer
Fund: Menno Hardware, Supply 6.36; One Call Systems, Locates 1.72. Garbage
Fund: Rocky Zeeb’s Garbage Service, City Wide Cleanup 499.44; SD State
Treasurer, Sales Tax 314.17; Second Century Publishing, Ad 52.50. General
Fund: SD Dept of Public Safety, Ambulance License 7/1/06-6/30/08
12.00; Code Enforcement, Conference Registration 50.00; SDCEDC, Conference
Registration 60.00; Bertsch Law Office, Legal Fees 76.00; Brown & Saenger,
Phone Cord-Receipt Book 22.25; Klaudt Service,
Police-Fire-Street-Ambulance-Park Supply 755.57; Lyle’s Signs, Replace High
Street Signs 198.83; MADC, SEFP & other Dues 2000.00; Menno Hardware,
Supplies 24.98; Menno Lumber, Building Supply & Pump House R&M 313.27;
Menno Mercantile, Tractor R&M & Tow Strap 553.26; SEFP, Mileage &
Hotel-GOED Conference 111.00; Second Century Publishing; Minutes & Notices
284.74; Simonsen Plbg. & Htg., Urinal R&M 66.62; Ken’s Electric &
Refrigeration, Install Outlet at Softball Field 78.30; Elan, Return Imaging
Unit 11.01 .
Mehlhaf made a motion to approve the warrants
as presented. Guthmiller seconded, all present in favor; motion carried.
Herman made a motion to release funds to the
following: Athletic Club $4000, Menno Baseball Association $1500, and Junior
Legion Baseball $1000. Aisenbrey seconded, all present in favor; motion
carried.
SCHEDULED BUSINESS:
Ray Woehl entered the meeting at
Kemmis left the meeting at
Ray Woehl said he is going to clean his buildings up
on
Kathy Wollman, representing the Athletic Club,
requested funds be released for them and was told this was already done. She
requested permission for the club to sell fireworks. Kotalik made a motion
to allow the Athletic Club to sell fireworks from June 27 through July 5, 2006.
Guthmiller seconded, all present in favor; motion carried. Wollman left the
meeting.
Mehlhaf made a motion to enter into a Service
Contract with Maguire Iron to clean and inspect our water tower for the amount
of $990.00 every two (2) years. This contract will run for a period of ten (10)
years. Huber seconded, all present in favor; motion carried.
Huber made a motion to enter into a contract
with Maguire Iron to paint the exterior of our water tower according to the
specifics of the contract for a lump sum of $13,500. Guthmiller seconded, all
present in favor; motion carried.
Herman made a motion to pay Ron Kraft’s
mileage for coming to the meeting this evening. Guthmiller seconded, all
present in favor; motion carried.
OLD BUSINESS: There being nothing to add to the “To Do List”,
Aisenbrey made a motion to adjourn the retiring council at 8: 30 p.m.
Huber seconded, all present in favor; motion carried.
Oaths of office for two-year terms were taken by
Mayor Larry Tolzin and Councilmen Gary Herman, Ward I, Galen Guthmiller, Ward
II, and John Huber, Ward III. The “new” council reconvened at 8:35 p.m.
NEW BUSINESS: Herman made a motion to elect Dennis
Aisenbrey as council president. Huber seconded, all present in favor; motion
carried.
Mehlhaf made a motion to elect Gary Herman as
council vice-president. Guthmiller seconded, all present in favor; motion
carried.
Mayor Tolzin appointed the following committees and
officers. He stated a Safety Committee would be appointed when the Personnel
Policy Manual is finished.
Auditorium:…………….Aisenbrey, Tolzin Attorney:……………….Ken Bertsch
Buildings:………………Herman, Guthmiller, Mehlhaf Cemetery Sexton:………Marvin Schwitzer
Cemetery:……….……...Huber, Guthmiller, Kotalik Chief of Police:…………Mark D. Hento
Health:………………….Aisenbrey , Huber, Mehlhaf Civil Defense Engineer:..Roger Simonsen
Library:…………………Aisenbrey Engineer:……………….Vernon Arens
Parks……………………Huber, Guthmiller, Kotalik Finance Officer:………...Peggy Thranum
Purchasing:……………..Aisenbrey, Herman, Guthmiller Health Advisor:…………Doug Schafer
Sewer & Water:………...Guthmiller, Kotalik, Mehlhaf Librarian:……………….Angeline Schoenfish
Solid Waste:……………..Herman, Huber, Kotalik Street Superintendent…...Roger Heckenlaible
Street:……………………Huber, Kotalik, Mehlhaf Water & Sewer Superintendent….Fred Sayler
Swimming Pool:………...Herman, Huber, Mehlhaf
Aisenbrey made a motion to accept the
appointed committees and officers, including Fred Sayler as Water & Sewer
Superintendent. Mehlhaf seconded, all present in favor; motion carried.
Huber
made a motion to set June 5 at 7:35 p.m. in the meeting room at city
hall as the date, time and place for a hearing on the applications for the
renewal of the following malt beverage licenses and for the following temporary
malt beverage permit. Herman seconded, all present in favor; motion carried.
·
Temporary Malt
Beverage Permit to the Menno Baseball
Association for July 4, 2006 at the Menno Baseball Field.
Guthmiller made a motion to pay expenses for
Thranum to attend Human Resources/Finance Officers’ School in Watertown June
14-15-16. Aisenbrey seconded, all present in favor; motion carried.
Huber made a motion to pay expenses for Fred
Sayler and Roger Heckenlaible to attend the Wastewater Collection Workshop in
Yankton on May 4th. Herman seconded, all present in favor; motion
carried.
Herman made a motion to hire Jenna Guthmiller
as a full-time lifeguard and the following as substitute lifeguards: Natalie
Friesen, Burgandy Herrboldt, and Cheri Zeeb. Aisenbrey seconded, all present in
favor; motion carried.
Mehlhaf made a motion to allow Jessica Wentz
to give swim lessons for the 2006 season since Julie Bender resigned. Huber
seconded, all present in favor; motion carried.
Mehlhaf made a motion to place an ad in the
paper informing property owners of Chapter 40 of the city ordinances which
states they must keep their property properly mown and sprayed for weeds. If
the property owner fails to do this, the city will mow and/or spray and assess
the cost against the property. Huber seconded, all present in favor; motion
carried.
Huber made a motion to have Tom Ulmer spray
the city cemetery for $430. Herman seconded, all present in favor; motion
carried.
Guthmiller made a motion to allow the Power
People 4-H Club to plant flowers in the flower boxes along Fifth Street and to
pay up to $200 for flowers. Kotalik seconded, all present in favor; motion
carried.
Our flower planters are falling apart and replacing
them has been discussed in the past. Walter Welding quoted a price at the June
6, 2005 council meeting of about $70 to make steel planters with plastic
liners. Aisenbrey made a motion to purchase 6 metal flower planters with
plastic liners from Walter Welding. Huber seconded, all present in favor;
motion carried.
Huber stated we need to be sure to have money set
aside for the Highway 18 Improvement project otherwise the state will take us
off the plan. Pete Longman from the SD DOT will hold a pre-road design meeting
at the state shop on May 31 at 10 a.m. He requests to meet with the maintenance
men, any council who wish to be there and our engineer.
We have received some complaints about people who
have animals within the city limits not cleaning up their lots so they don’t
smell. The mayor will speak to them.
FOR YOUR INFORMATION: The 2005 Water Quality
Report was included in the council packets. Thranum will get the postcards in
the mail and the notice in the paper when the report will be published as soon as
possible.
Freeman will host an Emergency Medical
Technician-Basic class beginning in August of 2006. Anyone interest should
contact one of the Menno EMT’s – Director Marsha Schelske, John Huber, Darrell
Mehlhaf, or Amie Fischer. The city pays the cost of the class and requests two
years of service to help defray the cost of the class.
Following discussion, Huber made a motion for
the city to pay half the cost of the Community Assessment to be done by Ron
Kraft and District III. Aisenbrey seconded, all present in favor; motion
carried.
The council was presented with notes from
“Opportunity Roundtable”, a statewide conversational teleconference that
Thranum and Greg Wilcoxon participated in on April 20. The topic of this
session was “Small Town Economic Development Directors-how communities create
and sustain the position and what those directors do.” Economic development
directors from Eureka, Freeman, and Hill City were featured guests, talking
about their towns’ successes and their jobs. (Wilcoxon was unable to attend the
council meeting tonight because of a job related commitment.)
The MADC minutes and the SEFP Annual Report were
included with the council packets. There wasn’t an SEFP facilitators report
this month.
Our work comp carrier is suggesting we offer our
firemen Hepatitis B shots. Chief Herrboldt wanted to know if the council was
going to pay for part of the cost. No decision was made. The SDML Worker’s
Compensation Fund Board of Trustees gives a 9% Loss Control Credit to Members
of the Fund who respond to their Suggestions for Improvement.
Aisenbrey made a motion to adjourn at 8:50
p.m. until Monday, June 5, 2006 at 7:30 p.m. Herman seconded, all present in
favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor