MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Guthmiller moved
to approve the agenda. Herman seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Aisenbrey moved to
approve the minutes of the March 5 regular meeting [with the following correction
to the February finance report] and the minutes of the March 19 special meeting
Huber seconded, all present in favor; motion carried.
Huber made a motion to approve the corrected February finance report. (The formulas in the
spreadsheet were wrong, so the receipts per fund were not
correct, nor was the interest.) The correct figures are as follows:
Receipts: General Fund 12,297.88 (not 15,661.34) & interest 47.25 (not
49.21), Water Fund 6471.90 (not 6361.90) & interest 10.26 (not 10.19),
Sewer Fund was correct, Garbage Fund 5591.75 (not 5739.75) & interest 13.79
(not 13.88) and Sales Tax Fund 3251.46 (not 0.00) & interest 25.98 (not
24.00). Total receipts were correct, 31,865.84. The March finance report was
approved, after noting corrections to the receipts and interest because of
formula errors. Herman seconded, all present in favor; motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking |
76,153.18 |
16,919.31 |
11,208.20 |
22,737.08 |
1,764.28 |
42,833.39 |
171,615.44 |
|
Warrants: |
(19,711.36) |
(7,262.00) |
(2,762.50) |
(6,206.53) |
0.00 |
0.00 |
(35,942.39) |
|
Receipts: |
17,282.72 |
6,384.58 |
4,029.58 |
5,662.50 |
0.00 |
7,731.07 |
41,090.45 |
|
Interest: |
48.68 |
10.34 |
8.04 |
14.31 |
|
32.60 |
113.97 |
|
Checking |
73,773.22 |
16,052.23 |
12,483.32 |
22,207.36 |
1,764.28 |
50,597.06 |
176,877.47 |
|
Water Deposits Held |
|
(3,000.00) |
|
|
Restricted |
|
(3,000.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
87,679.03 |
20,541.33 |
31,981.65 |
1,544.96 |
45,532.86 |
|
187,279.83 |
|
Total Cash Assets: |
211,452.25 |
33,593.56 |
44,464.97 |
23,752.32 |
47,297.14 |
50,597.06 |
411,157.30 |
|
Profit or (Loss) for the month |
(2,379.96) |
(867.08) |
1,275.12 |
(529.72) |
0.00 |
7,763.67 |
5,262.03 |
RECEIPTS: Water 6134.58; Sewer 4029.58; Garbage 5662.50; Late
Fees 135.00; Ambulance 2809.57; City Hall Rent, South Central Child Development
30.00; Tree & Park CD Interest 4.08; Hay Quote, Doug Lehr 315.00; NSF Fee, Kimberlena
Whitehurst 20.00; General Fund CD Interest 1059.59; Copies-2 Elmer Oswald .20,
1 Irene Zeeb .10, 2 Lillian Wuertzer .20, 1 Wanda
Pond .10, & 1 Gary Herman .10; Mediacom, Cable
Franchise Fee 3274.02; Reimburse Legislative Dinner, Barb Tolzin 10.00; Cemetery CD Interest 92.02; Sales Tax 1% 7731.07
& 2% 7731.06; 5% License 177.93; Real Estate Taxes, Feb. ‘06 1623.75; Water-On
Fee, Reada Woehl 10.00 & Steve List 10.00; Water-Off Fee Reada Woehl 20.00
& Steve List 10.00; Water Deposit, Jim/Deb Massey 100.00 & Bradley
Knutson 100.00; Interest Earned 113.97. Total Receipts: $41,204.42.
No action was taken on a bill presented for repair
to the radiation system in the men’s restroom at the auditorium in the amount
of $273.02. Mayor Tolzin felt we should be about even considering it took three
city workers using city equipment a total of approximately 60 hours to haul
snow away from around the school this snow season.
Kotalik made a motion to approve the warrants
as presented. Guthmiller seconded, all present in favor; motion carried.
WARRANTS APPROVED: Payroll: Council; 741.99; Mayor 246.19;
Finance 1040.80; City Hall 115.44; Police 2930.45; Streets 2879.96; Cemetery 112.08;
Ambulance 211.25; Library 197.86; Development 328.76; Water 1027.73; Sewer 1027.72;
Garbage 39.79; Wellmark BCBS, Group Insurance 1374.44; Principal Life, Group
Insurance 545.61; SDRS, Retirement 1262.52; Menno State Bank, Payroll Taxes 3156.12.
Professional Services: Rocky Zeeb’s Garbage Service 4821.50. Utilities:
Golden West Co., Phone 335.24; NorthWestern, Electricity 2279.50. Water
Fund: B-Y Water, 1.343 M. Gallons 3366.00; Deposit Refunds, George Liebl
50.00 & Krista Scott 100.00. Sewer Fund: MARC, Degreaser 319.52; Team Lab, Supply 643.40. Garbage Fund: Sales Tax 309.35. General Fund: District III, Legislative Dinner-Tolzin
20.00; SDML, District 3 Dinner 13.00; GOED, Conference Registration, 100.00;
Avera Queen of Peace, Professional Services 67.00; Glenda Bohlmann, Recertify
EMT’s-CPR 46.50; Brown & Saenger, Copy Paper 94.90; JD Evans, Snow Removal
R&M 1702.60; Klaudt Service, Police-Street Supply 1028.55; Linweld, Fire
R&M 42.86; MADC, Money to Purchase Property on 5th Street
20,000.00; Menno Hardware, Supply 32.65; Menno Lumber, Street R&M 46.89;
Mettler Implement, Street Sweeper R&M 450.94; Reynolds Welding Supply,
Ambulance Supply 10.62; Schoenfish & Co., Annual Report 490.00; Second
Century Publishing, Minutes-Notices 166.96; Truck-Trailer Sales & Service, Tandem
Truck Overhaul 5448.83; Walter Welding, Replace Blades on Grader-Plow 224.25;
Western Office Plus, Brother MFC Copier & Toner 856.28; Zeeb Insurance,
Finance Officers’ Bond 525.00; Elan, Pool-Head Immobilizer 110.98; SoDACE, Registration 50.00.
OLD
BUSINESS: “To
Do List”: Huber made a motion to
install a concrete swale between 411 and
Huber made a motion
to hire Cheri Zeeb as a full-time lifeguard for the 2007 swim season and to pay
her $6.50 per hour. Herman seconded, all present in favor; motion carried.
Marsha Schelske and Fred
Sayler entered the meeting at
Judy Headley serves on the
housing committee and would like to see a representative from the city council
on this committee. She understands the city has a lot going on right now, but
would like to see some type of housing development to be on going. The housing
committee meets the fourth Monday of the month at
A group of concerned
citizens discussed commercial garbage pick up with the council. The local
garbage contractor has not contacted them to discuss garbage pickup or rates.
They are concerned with the city no longer collecting the fees that the prices
may be out of line if there is no competition. Mehlhaf stated Rocky Zeeb spoke
with him before the meeting and stated his rates would go up 5% for commercial
collection, plus he would be collecting the 6% sales tax. He would bill every 3
months and his rates would be good for one year. The city has always paid the
6% sales tax, but didn’t add it to the fees the consumer paid. This is
something that may be reconsidered in the future. Dave Bender mentioned the
full-page ad the development corporation just ran encouraging shopping in Menno
and encouraged people to keep their business in town. The city attorney stated
the council would need to approve another garbage contractor coming into town
to collect garbage. There is nothing in the contract we have with our current
contractor that gives him exclusive rights to the commercial garbage business. The
council encouraged the group to try to negotiate with our current contractor.
Gerald Schaeffer entered
the meeting at
NEW BUSINESS: Herman made a motion
to approve the 2006 Annual Report. Kotalik seconded, all present in favor; motion
carried.
Gary Schelske entered the
meeting at
Mehlhaf made a motion
to abate the taxes in the amount of $299.74 on Parcel 250.12.03.011 (Hill
Property). (The bid amount did not generate enough money to cover the property
tax for the year 2006.) Huber seconded, all present in favor; motion carried.
Huber made a motion
to pay expenses for Tolzin to attend the GOED conference April 17-18 and the
Code Enforcement Training May 2-3, both held in
Herman made a motion
to pay expenses for city officials and personnel to attend the IS-300 and
IS-400 training. Guthmiller seconded, all present in favor; motion carried.
Guthmiller made a motion
to place an ad in the paper announcing Severe Weather Preparedness Week in
Huber made a motion
to pay expenses for Sayler and Heckenlaible to attend the Mosquito Workshop in
Aisenbrey made a motion
to approve the 2006 Annual Water Quality Report. Guthmiller seconded, all
present in favor; motion carried. The report will be published in the April 18
edition of the
Aisenbrey made a motion
to pay $200 toward planting flowers on
Following discussion
concerning the lack of parking on the north end of Park Street, Mehlhaf made a motion
to undercut the edge on the east side of Park Street and put down gravel to
allow for parking along the edge of the street. Posts are to be installed along
the north end of the park the same distance from the street as on the south
end. Guthmiller seconded, all present in favor; motion carried.
For
Discussion: It
was suggested we request the state insure in their reconstruction project that
the water from the ditch on the east side of
We have already requested the sidewalk on the north
side of the highway extend east to the Dairy Bar.
For Your Information:
Mayor
Tolzin congratulated Fred Sayler and Roger Heckenlaible on receiving the
following awards: 2006 Excellent Operation and Maintenance Award for its
wastewater treatment facility. This award is given to communities recognized as
having outstanding wastewater system operations and compliance with their
Surface Water Discharge Permit. They also met the requirements of the Safe
Drinking Water Act and the state of
On
The packet from the March development meeting was
included in the council packets.
Addition to “To Do List”: Check culverts near the
corner of Heil and East Streets.
Matthaei asked why the city doesn’t maintain alleys.
The council stated it has never been the policy of the city to maintain the
alleys. Sayler said it is hard to get down some of them because they are too
narrow for the maintainer, some have trees that are too low and because it
would tear chunks of sod out of the edges of the lawns bordering the alley,
causing more problems.
Aisenbrey made a motion to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor