MINUTES OF CITY COUNCIL SPECIAL MEETING

MENNO, SOUTH DAKOTA

December 28, 2007

 

 

The purpose of this meeting was to finish business for the year 2007.

 

Mayor Larry Tolzin called the meeting to order at 5:05 PM.  Present:  Councilmen Dennis Aisenbrey, Galen Guthmiller, Jerome Kotalik, Darrell Mehlhaf and Finance Officer Peggy Thranum. Councilmen Gary Herman and John Huber were absent.

 

Motion by Aisenbrey, second by Guthmiller, to approve the agenda. All present in favor; motion carried.

RESOLUTION 2007-5

CAPITAL ACCUMULATIONS RESERVE FUND

FINANCE OFFICE EQUIPMENT/SOFTWARE

 

                Alderman Darrell Mehlhaf introduced the following resolution and moved for its adoption pursuant to SDCL 9-21-14.1.

 

                WHEREAS, the City of Menno recognizes the need for continuing to upgrade the equipment and software in the finance office; and

 

                WHEREAS, the City of Menno recognizes that some of the equipment in the finance office is beginning to wear out and software is continually changing; and

 

                WHEREAS, the City of Menno does not have adequate funding available to replace this equipment if it doesn’t work or replace the computer software if it needs to be upgraded; and

 

                WHEREAS, the City of Menno desires to set funds aside in a Capital Outlay Accumulations Reserve for this purpose;

 

                NOW THEREFORE BE IT RESOLVED, that the City of Menno establishes a Capital Outlay Accumulations Reserve Fund for finance office equipment and software.

 

                Alderman Dennis Aisenbrey seconded.

 

Dennis Aisenbrey, Galen Guthmiller, Jerome Kotalik and Darrell Mehlhaf voting aye; no one voting nay. (Gary Herman and John Huber were absent.) Motion passed.

 

Adopted this 28th day of December 2007.

 

                                                                                                FOR THE CITY COUNCIL OF THE

ATTEST:                                                                               CITY OF MENNO, SOUTH DAKOTA

Peggy Thranum, Finance Officer                                      Larry Tolzin, Mayor

 

The amount to be put in reserve for finance office equipment/software replacement is $1,461.

 

Guthmiller made a motion to add to the following Capital Accumulations Reserve Funds in the amounts shown: US Highway 18 Improvements $6707, Pool $15,929, Water Improvements $10,000 and Sewer Improvements $10,000. Kotalik seconded, all present in favor; motion carried.

 

Motion by Aisenbrey, second by Guthmiller to approve the warrants as presented. All present in favor; motion carried.

 

WARRANTS APPROVED:

Payroll: Council 601.78; Mayor 184.70; Finance 1279.56; Building 115.44; Police 2974.91; Street 2785.92; Ambulance 265.84; Economic Development 330.61; Library 216.17; Cemetery 112.08; Water 1060.79; Sewer 1060.82; RU Site 230.56; SDRS, Retirement 1418.43; Menno State Bank, Payroll Taxes 3057.00; Wellmark BCBS, Group Insurance 1638.48; AFLAC, Insurance 115.00. Professional Services: Rocky Zeeb’s Garbage Service 3228.75. Utilities: NorthWestern, Electricity 2190.82. Water Fund: NSF, Christian Sorlien 18.27; Classic Collision, Pickup R&M 53.68; Deposit Refund, Marvin Guthmiller 100.00; One Call Systems, Locates 7.40; Petty Cash, Postage 2.32. Sewer Fund: NSF, Christian Sorlien 14.13; Classic Collision, Pickup R&M 53.68; Commercial Maintenance Chemical, Root Destroyer 661.18; One Call Systems, Locates 7.40. Garbage Fund:  NSF, Christian Sorlien 15.00; SCPI, Notice 29.20. General Fund: Menno State Bank, Pool CD 15,929.00; Bertsch Law Office, Legal Fees 608.40; Brown & Saenger, Office Supply 83.79; Ed’s Food Market, City Hall-Toilet Paper 33.90; Klaudt Service, Police-Street-Snow Removal Supply 1191.35; Petty Cash, Postage 13.15; Reynolds Welding, Oxygen 6.90; SCPI, Minutes-Ads 320.72; Clarence Simonsen, Ambulance Laundry 24.75; Peggy Thranum, Reimburse AFLAC 28.36; Western Office Plus, Micro Cassettes 11.00.

 

 

RESOLUTION 2007-4

TRANSFER FUNDS PURSUANT TO SDCL 9-21-6.1.

 

                Alderman Galen Guthmiller introduced the following resolution to transfer funds pursuant to SDCL 9-21-6.1 and moved for its adoption.

 

Funds are transferred in the General Fund from the Contingency Department E 101-41150-46100 to the following departments:

 

101-41210               Mayor                                                                     $   483.00

101-41410               Legal                                                                        $   772.00

101-42200               Fire                                                                          $   114.00

101-43100               Street                                                                       $4,416.00

101-43700               Cemetery                                                                                $1,454.00

 

                                                                                                                Total                       $7,239.00

 

                Alderman Dennis Aisenbrey seconded the motion.

 

Dennis Aisenbrey, Galen Guthmiller, Jerome Kotalik, and Darrell Mehlhaf voting aye; no one voting nay. Motion passed. (Aldermen John Huber and Gary Herman were absent.)

 

DATED this 28th day of December 2007.

 

ATTEST:                                                                                               CITY OF MENNO, SD

Peggy Thranum, Finance Officer                                                            Larry Tolzin, Mayor

 

Mehlhaf made a motion to write off utility and ambulance accounts in the following amounts: $17.13, $1.86 and $6.33 for a total of $25.32 in utility accounts from people that don’t live here anymore and $353.18 from 2005 and $1248.23 from 2007 for a total of $1601.41 in ambulance accounts. We are required by Medicare to accept assignment; thus the ambulance write-offs are the difference between what we charge for an ambulance claim and what we are paid. Guthmiller seconded, all present in favor; motion carried.

 

The council was informed that we have $2400.93 in ambulance claims filed with a collection service. So far, no collections have been made.

 

Aisenbrey made a motion to adjourn at 5:30 p.m. Guthmiller seconded, all present in favor, motion carried.

 

ATTEST:                                                                    CITY OF MENNO, SD

 

___________________________                              _________________________

Peggy Thranum, Finance Officer                                   Larry Tolzin, Mayor