MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at 7:30 p.m. on July 2, 2007 in
the council room at city hall. Council present: Dennis Aisenbrey, Gary Herman,
Huber moved
to approve the agenda with the addition of the following items: Wellmark BCBS
Ambulance Agreement,
REGULAR MEETING ITEMS: Huber moved to
approve the minutes of the June 4 regular meeting and the June 18 canvas
meeting. Kotalik seconded, all present in favor; motion carried.
Herman made a motion
to approve the June finance report. Aisenbrey seconded, all present in favor;
motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 5/30/07 Balance: |
92,483.83 |
16,654.00 |
13,778.10 |
21,329.76 |
1,764.28 |
42,413.81 |
188,423.78 |
|
Warrants: |
(32,280.49) |
(7,980.19) |
(3,427.72) |
(3,753.05) |
0.00 |
0.00 |
(47,441.45) |
|
Receipts: |
36,766.37 |
7,407.66 |
4,086.45 |
3,735.00 |
0.00 |
7,007.00 |
59,002.48 |
|
Interest: |
57.56 |
9.38 |
8.42 |
12.42 |
|
28.81 |
116.59 |
|
Checking 6/29/07 Balance |
97,027.27 |
16,090.85 |
14,445.25 |
21,324.13 |
1,764.28 |
49,449.62 |
200,101.40 |
|
Water Deposits Held |
|
(3,250.00) |
|
|
Restricted |
|
(3,250.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
87,699.78 |
20,541.33 |
31,981.65 |
2,544.96 |
45,532.86 |
|
188,300.58 |
|
Total Cash Assets: |
234,727.05 |
33,382.18 |
46,426.90 |
23,869.09 |
47,297.14 |
49,449.62 |
435,151.98 |
|
Profit or (Loss) for the month |
4,543.44 |
(563.15) |
667.15 |
(5.63) |
0.00 |
7,035.81 |
11,677.62 |
RECEIPTS: Water 7307.66; Sewer 4086.45; Garbage 3601.00; Late
Fees 90.00; Ambulance 853.09; City Hall Rent, Geraldine Schultz 30.00; Tree
& Park CD Interest 4.52; Gravel, Mary Rook 10.00; Pool Gate Receipts 2038.00;
Alcohol Consumption Permit, Beer Garden 12.50 & Schnitz 12.50; Sidewalk
Assessments, Principal 103.15, Interest 10.57 & Penalty & Interest .95;
Malt Beverage License Renewals, Off Sale-Beer Garden 75.00 & Country Pride
75.00, On-Off Sale-Pit Stop 125.00 & Schnitz 125.00; New Malt Beverage
License, On-Off Sale-Klaudt’s 125.00; Temporary Malt Beverage License, Menno
Baseball Association 10.00; West Nile Mosquito Grant 1865.00; West Nile
Emergency Funding Mosquito Grant 1865.00; Cemetery CD Interest 101.88; Sales
Tax 1% 7007.00 & 2% 7007.00; 5% License 402.39; May ‘06 Real Estate Taxes 20,945.97;
May ’06 Mobile Home Real Estate 866.40; May ’06 Penalty & Interest 12.45; Water Deposit, Gregory Price 100.00; Restricted
Use Site Fees 54.00; Painted Wood, John Woehl 10.00; (7) After Hours Admits,
Smith Tree Service 70.00; Interest Earned 116.59. Total Receipts: $59,119.07.
Aisenbrey made a motion
to approve the acceptance of the Mosquito Grant for $1865 and the Emergency
Funding Mosquito Grant for $1865 and to increase the State Grant Revenue and
the West Nile Expense Budget within the General Fund by said amounts. Huber
seconded, all present in favor.
Kotalik made a motion to approve the warrants
as presented. Herman seconded, all present in favor; motion carried.
WARRANTS APPROVED: Payroll: Council 675.40; Mayor 184.70;
Finance 1263.49; City Hall 115.44; Police 2502.56; Streets 1868.97; Cemetery 112.08;
Ambulance 350.76; Pool 2489.62; Parks 538.52; Library 233.80; Development 267.19;
Water 989.74; Sewer 989.72; Garbage 280.82; Wellmark BCBS, Group Insurance 1374.44;
Principal Life, Group Insurance 557.85; SDRS, Retirement 1823.32; Menno State
Bank, Payroll Taxes 4450.36. Professional Services: Rocky Zeeb’s Garbage
Service 2952.00; Bonnie Heirigs,
SCHEDULED BUSINESS: Discussion
was had on making the front entry to the grocery store handicap accessible.
Mehlhaf made a motion to table any decision until the next meeting to
allow time for further study. Huber seconded; all present in favor.
Daniel Mettler was not at
the meeting; he requested being on the agenda next month to allow time to make
changes to the estimate for repair to the basement in the old gym.
OLD BUSINESS: “To Do List”: Discussion was had on placing a
drinking fountain at the softball field for next season and fixing the swale at
the corner of High and Frasch Streets. Heckenlaible was asked if they spray the
alleys for mosquitoes and he stated they do.
Mehlhaf made a motion
to approve the 1st reading of Ordinance No. 2007-1, an ordinance
amending the 2005 Revised Ordinances of the City of
Herman
moved to adjourn the meeting at 7:47
p.m. Huber seconded; all present in favor.
Dennis
Aisenbrey was sworn in as alderman of Ward I.
Mayor
Tolzin called the meeting to order at 7:50 p.m.
NEW BUSINESS: Huber made a motion
to elect Dennis Aisenbrey as council president. Herman seconded; all present in
favor.
Aisenbrey made a motion
to elect Gary Herman as council vice-president. Mehlhaf seconded; all present
in favor.
Mayor Tolzin appointed the
following committees and officers.
Auditorium:…………….Aisenbrey, Tolzin Attorney:……………….Ken Bertsch
Buildings:………………Herman, Guthmiller, Mehlhaf Cemetery Sexton:………Marvin Schwitzer
Cemetery:……….……...Huber, Guthmiller, Kotalik Chief of Police:…………Mark D. Hento
Health:………………….Aisenbrey , Huber, Mehlhaf Civil Defense Engineer:...Roger Simonsen
Library:…………………Aisenbrey Engineer:………………..
Parks……………………Huber, Guthmiller, Kotalik Finance Officer:………...Peggy Thranum
Purchasing:……………..Aisenbrey, Herman, Guthmiller Health Advisor:…………Doug Schafer
Sewer & Water:………...Guthmiller, Kotalik, Mehlhaf Librarian:……………….Angeline Schoenfish
Solid Waste:…………….Herman, Huber,
Street:……………………Huber, Kotalik, Mehlhaf Water & Sewer Superintendent….Fred Sayler
Swimming Pool:………...Herman, Huber, Mehlhaf
Kotalik made a motion
to accept the appointed committees and officers. Huber seconded; all present in
favor.
Mehlhaf made a motion
to surplus a 020 Stihl chain saw and sell it for $15. Aisenbrey seconded; all
present in favor.
Aisenbrey made a motion to allow
Kotalik
made a motion to set August 6 at
7:35 p.m. as the hearing date and time for a Temporary Malt Beverage Permit for
the Menno Fire Department on August 25, 2007 from 3 p.m. until 10 p.m. at the
Menno Fire Hall. Mehlhaf seconded; all present in favor.
Huber
made a motion to allow the alley
between the Schnitz and the
Huber
made a motion to approve holding an
Ambulance Hardship Exemption Hearing with Director of Emergency Medical
Services Robert Graff at the fire hall on July 19 beginning at 7 p.m. Herman
seconded; all present in favor.
The
council was reminded of the State Wide Transportation Program meeting to be
held at the Davison County Fairgrounds in Mitchell on July 19 beginning at 7
p.m.
Mehlhaf
made a motion to hold a special
meeting July 23 at 7 p.m. to meet with the city engineer and to work on the
2008 budget. Huber seconded; all present in favor.
Herman
made a motion to begin the annual
water meter reading the week of July 23, 2007. Kotalik seconded; all present in
favor.
Mehlhaf
made a motion to add SuAnne Knutson
and Heidi Walter to the city’s insurance and list of EMT’s. Herman seconded;
all present in favor.
The city was notified the Avera Foundation has
approved our application to the Avera Health Community Service Fund for the
Menno Pool Bathhouse Improvements in the amount of $10,000.
The city received a letter of formal notification on
June 25, 2007 of the impending construction of US Highway 18 from the west city
limits to the east city limits in Menno. We were also informed of a meeting
with all utility companies scheduled for July 11, 2007 at 1:00 p.m. at the
It was suggested to camera the rest of the sanitary
sewer along US Highway 18 before the construction project begins.
Huber made a motion
to give the full-time employees a 3% raise (which amounts to 40 cents) for
figuring the 2008 budget. Kotalik seconded; all present in favor.
Huber made a motion
to set water rates at a minimum of $12 for the first 1000 gallons water and $3
per thousand thereafter. Herman seconded; all present in favor.
Mehlhaf made a motion
to set sewer rates at a minimum of $11 for the first 1000 gallons and $1.50 per
thousand thereafter. Huber seconded; all present in favor.
Aisenbrey
made a motion to set residential
garbage rates at $15 per month. ($14.15 plus $.85 sales tax) This includes the
restricted use site fee. Kotalik seconded; all present in favor.
Herman made a motion
to approve acceptance of the Amendment to our Wellmark Blue Cross and Blue
Shield of South Dakota provider agreement for the ambulance service. Aisenbrey
seconded; all present in favor.
Mehlhaf made a motion
to pay expenses for Thranum to attend a 2010
Huber made a motion
to amend Chapter 7 of the 2005 Revised City Ordinances to allow the use of burn
pits/fire rings with hard wood only. Kotalik seconded; all present in favor.
The attorney will be contacted and the first reading of this ordinance change
will be at the regular meeting in August.
The
city engineer called that he has been detained and won’t be attending tonight’s
meeting. Discussion of the culvert at the
For Your
Information: The
packet from the June development meeting was included in the council packets
along with the SEFP Report.
NorthWestern Energy sent notices with the bills that
they have submitted a filing to the South Dakota Public Utilities Commission
requesting a natural gas rate increase.
Mehlhaf made a motion
to go into executive session to discuss personnel at 9:50 p.m. Huber seconded;
all present in favor.
Huber made a motion
to come out of executive session at 10:00 p.m. Aisenbrey seconded; all present
in favor.
No action was taken.
Aisenbrey made a motion to adjourn at 10:00
p.m. until Monday, August 6, 2007 at 7:30 p.m. Kotalik seconded, all present in
favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor