MINUTES
OF CITY COUNCIL PROCEEDINGS
Council
President Dennis Aisenbrey called the city council to order at
Huber moved
to approve the agenda with the addition of the following items for discussion: Alley
Dance, Drainage,
REGULAR MEETING ITEMS: Mehlhaf moved to
approve the minutes of the May 7 regular meeting. Kotalik seconded, all present
in favor; motion carried.
Herman made a motion
to approve the May finance report. Guthmiller seconded, all present in favor;
motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking |
46,045.76 |
17,435.47 |
13,896.31 |
21,976.88 |
1,764.28 |
57,167.72 |
158,286.42 |
|
Authorized Transfer: |
20,000.00 |
|
|
|
|
(20,000.00) |
0.00 |
|
Warrants: |
(47,579.77) |
(7,437.01) |
(4,054.88) |
(4,327.54) |
0.00 |
0.00 |
(63,399.20) |
|
Receipts: |
73,967.36 |
6,646.62 |
3,929.29 |
3,669.00 |
0.00 |
5,223.38 |
93,435.65 |
|
Interest: |
50.48 |
8.92 |
7.38 |
11.42 |
|
22.71 |
100.91 |
|
Checking |
92,483.83 |
16,654.00 |
13,778.10 |
21,329.76 |
1,764.28 |
42,413.81 |
188,423.78 |
|
Water Deposits Held |
|
(3,250.00) |
|
|
Restricted |
|
(3,250.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
87,699.78 |
20,541.33 |
31,981.65 |
2,544.96 |
45,532.86 |
|
188,300.58 |
|
Total Cash Assets: |
230,183.61 |
33,945.33 |
45,759.75 |
23,874.72 |
47,297.14 |
42,413.81 |
423,474.36 |
|
Profit or (Loss) for the month |
26,438.07 |
(781.47) |
(118.21) |
(647.12) |
0.00 |
5,246.09 |
30,137.36 |
RECEIPTS: Water 6306.28; Sewer 3929.29; Garbage 3598.00; Late
Fees 95.00; Ambulance 2030.65; City Hall Rent, South Central Child Development 45.00
and Bonnie Heirigs 30.00; Tree & Park CD Interest 4.38; Gravel, Rudy
Kirschenman 40.00, Jerry Fischer 20.00 & Ken Zeeb 20.00; NSF Check, Mike
Wade 20.00; Pool Gate Receipts 578.00; Sidewalk Assessments, Principal 1144.47
& Interest 104.47; Menno Rural Fire, Their Share Fire Pak Insurance
2403.70; Cemetery CD Interest 98.58; Sales Tax 1% 5223.38 & 2% 5223.36; Highway
& Bridge 3909.91; 5% License 274.11; Real Estate Taxes, Apr ‘06 56,565.51; 25%
Road Tax 209.18; Mobile Home Tax 254.98; Wheel Tax 896.06; Water Repair
Supplies, Jerry Fischer 35.34; Water-On
Fee, Bruce Anderson 10.00, M.E. Ulmer 10.00 & Hutchinson Conservation
District 10.00; Water Deposit, Derek Fischer 100.00 & Warren Johnson
100.00; Water Reconnect Fee, Mike Wade 50.00 & Kimberlena Whitehurst 25.00;
Restricted Use Site Fees 51.00; Painted Wood, Jim Woehl 10.00; White Goods,
Mark Gibbins 10.00; Interest Earned 100.91. Total Receipts: $93,536.56.
Huber made a motion to approve the warrants
as presented. Herman seconded, all present in favor; motion carried.
WARRANTS APPROVED: Payroll: Council 722.20; Mayor 400.59;
Finance 1147.10; City Hall 115.44; Police 2581.93; Streets 1814.92; Cemetery 112.08;
Ambulance 311.79; Pool 165.15; Parks 805.17; Library 269.09; Development 260.12;
Water 887.98; Sewer 887.97; Garbage 283.49; Wellmark BCBS, Group Insurance 1374.44;
Principal Life, Group Insurance 545.61; SDRS, Retirement 1179.89; Menno State
Bank, Payroll Taxes 2863.85. Professional Services: Rocky Zeeb’s Garbage
Service 2921.25 & Parks (4 months) 200.00; Bonnie Heirigs,
SCHEDULED BUSINESS:
Huber made a motion
to approve the following permit, Kotalik seconded, all present in favor; motion carried.
·
Temporary Malt
Beverage Permit to the Menno Baseball
Association for
Mehlhaf
made a motion to allow the Menno Athletic
Club to sell fireworks this season. Huber seconded, all present in favor; motion carried.
Gary Schelske was not
present at the meeting, but had requested that the park be sprayed in the fall
of the year to avoid the emergence of dandelions in the spring.
Fred Sayler entered the
meeting at
OLD BUSINESS: “To Do List”: Sayler stated he has already
placed gravel in the holes in the street near the intersection of Juniper and
Pearl Streets. A cement swale is to be poured here after July 4.
A tentative truck route was presented to the
council. The purpose of a truck route is to get the heavy truck traffic on
certain roads so all the streets in town aren’t broke up. The increase in the
cost of repairing streets is one of the main reasons for this action. A truck
route doesn’t stop a truck from delivering anywhere in town. Mehlhaf made a motion to table action on the truck
route until the next meeting so we have time to study the ordinance issue that
would allow us to enforce this. Guthmiller seconded, all present in favor;
motion carried.
Gail Mettler Swain property: Thranum stated the city
may buy property for city use; make it into a park, new city hall, parking lot,
new water tower and so on. Purchase of this property would most likely be for
economic development and should be left to the development board.
Discussion of the old cesspool site was had. Mehlhaf
made a motion to allow the deed for
the cesspool to revert to Morna Anderson with an easement to allow the city
access to the property and to maintain the “emergency” sewer overflow and
outlet on the property. Huber seconded, all present in favor; motion carried.
Huber checked into moving the siren from the water
tower to the fire hall. The generator at the fire hall is single phase and the
siren is three phase. It would cost $4000 just for the converter. That amount doesn’t
include the pole or the cost of moving it. This option isn’t feasible. Thranum
read an email from Sioux Falls Risk & Emergency Manager Regan Smith, who
suggested working with our emergency manager to apply for a grant for a warning
siren. Paper work has already been filled out for a battery powered siren.
New Business: Chief Hento requested a new
digital radio because the one he has is still analog. He gave the council an
estimate from Vantek for $1414. Huber made a motion to approve the purchase of a new digital radio for the
police department. Mehlhaf seconded, all present in favor; motion carried.
OLD BUSINESS: Guthmiller made a motion to accept the resignation of Ray C Mettler due to health
problems. Aisenbrey seconded, all present in favor; motion carried.
Huber made a motion
to promote Harold Vis to manager of the restricted
use site and to hire Walter Neth for relief help. He
also moved to hire Trevor Bertsch as a lifeguard and any other pool personnel
as necessary. Guthmiller seconded, all present in favor; motion carried.
NEW
BUSINESS: The council was informed that a woodchuck had chewed
holes in the moisture barrier of the walls and destroyed the door seal on the
bottom of all seven overhead doors at the fire hall. A claim has been filed
with our insurance.
Mehlhaf made a motion
to approve the purchase of three radios for the ambulance service. Herman seconded,
all present in favor; motion carried.
Guthmiller made a motion to hold a special meeting on June 18 at
Kotalik made a motion
to allow the Menno Baseball Association to sponsor a fireworks display on July
4. Aisenbrey seconded, all present in favor; motion carried.
Huber made a motion
to pay expenses for city officials/employees to attend the State Wide
Transportation Program meeting to be held in Mitchell at the Davison County
Fairgrounds Facility, 3200 W. Havens July 19 at 7 p.m. Guthmiller seconded, all
present in favor; motion carried.
Aisenbrey made a motion to pay expenses for city officials/employees to attend the
Elected Officials Workshop in
Huber made a motion
to pay expenses for Thranum to attend an Ambulance Workshop in
Huber made a motion
to apply for an ambulance hardship waiver. Kotalik seconded, all present in
favor; motion carried.
Herman made a motion
to continue our support of Planning & Development District III for
2008. Dues will be $1010. Tolzin will remain our District III rep. Guthmiller
seconded, all present in favor; motion carried.
Sayler was asked what we would charge to spray the Kaylor Community for their centennial celebration. Following
discussion, Herman made a motion to
give Kaylor an estimated cost of $200 to spray
mosquitoes this August. Guthmiller seconded, all present in favor; motion
carried.
Huber made a motion
to increase our mileage rates to 37 cents per mile to coincide with the
state rate on
Guthmiller made a motion to introduce and adopt the following resolution. Mehlhaf
seconded, all present in favor; motion carried.
RESOLUTION OF GOVERNING BODY
WHEREAS, the United States of
America and the State of South Dakota have authorized the making of grants from
the Land and Water Conservation Fund (LWCF) to public bodies to aid in
financing the acquisition and/or construction of specific public outdoor
recreation projects;
NOW THEREFORE BE IT RESOLVED;
1.
That Larry Tolzin is hereby
authorized to execute and file an application on behalf of the City of Menno with the National
Park Service, U.S. Department of the Interior, through the State of South
Dakota, Department of Game, Fish, and Parks, Division of Parks and Recreation,
for an LWCF grant to aid in financing the Menno
Pool Renovation Project for the City
of Menno, South Dakota and its Environs.
2.
That Peggy Thranum, Finance Officer of the
City of
3.
That the City of Menno shall provide a
minimum of 50% of the total cost of the project; and will assume all
responsibility in the operation and maintenance of the project upon completion
of construction, for the reasonable life expectancy of the facility.
4.
That the City of Menno shall dedicate for
park and recreation purposes in perpetuity, the real property identified in the
authorized application.
CERTIFICATE OF RECORDING OFFICER
The undersigned duly qualified
and acting as the Finance Officer
of the City of
That the attached Resolution
is a true and correct copy of the Resolution, authorizing the filing of
application with the National Park Service as regularly adopted at a legally
convened meeting of the City of Menno
duly held on the 4th day
of June 2007: and further
that such Resolution has been fully recorded in the journal of proceedings and
records in my office.
IN WITNESS WHEREOF, I have
hereunto set my hand this 4th
day of June 2007.
Peggy Thranum
Signature of Recording Officer
SEAL(Notary or City)
Finance Officer
Title of Recording Officer
Mehlhaf made a motion
to have the carpet cleaned in city hall. Herman seconded, all present in favor;
motion carried.
Guthmiller made a motion to accept grant money in the amount of $1865 from the
Department of Health to purchase chemicals for the control of mosquitoes and
$1865 in emergency funding for mosquito larvae control. Kotalik seconded, all
present in favor; motion carried.
Aisenbrey made a motion to participate in a Youth Internship Program that may be
offered by the
For
Discussion: Huber
made a motion to approve the
Temporary Permit to Allow Consumption of Alcohol in a
Thranum received a call from the city engineer
stating they were coming to study the drainage problems on the east side of Menno
and the 200 block of
Adella Auch requested an extra $10
pay every time the city hall is rented out. The council stated she took the job
knowing it would be rented out as it has been since she started her job. No
action was taken.
Discussion was had on the following:
For Your
Information: The
packet from the May development meeting was included in the council packets
along with the SEFP Report.
A letter from the county auditor was shared with the
council concerning the article that Sam Gross published in the paper concerning
the distribution of the wheel tax to the cities and townships. Upon further
investigation, it was discovered no mistake was made and that the correct
amounts were distributed.
Huber made a motion to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor