MINUTES OF CITY COUNCIL PROCEEDINGS

MENNO, SOUTH DAKOTA

March 5, 2007

 

Mayor Larry Tolzin called the city council to order at 7:30 p.m. on March 5, 2007 in the council room at city hall. Council present: Dennis Aisenbrey, Galen Guthmiller, Gary Herman, John Huber, Jerome Kotalik and Darrell Mehlhaf and Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Julie Bender, Erik Kaufman, and Aaron Matthaei were also present.

 

Huber moved to approve the agenda. Herman seconded, all present in favor; motion carried.

 

REGULAR MEETING ITEMS: Kotalik moved to approve the minutes of the February 5 regular meeting. Guthmiller seconded, all present in favor; motion carried.

 

Aisenbrey made a motion to approve the February finance report. Guthmiller seconded, all present in favor; motion carried.

 

FINANCE REPORT:

 

  General

  Water

   Sewer

Garbage

Perpetual Care

Sales Tax

Totals

Checking 1/30/07 Balance:

82,754.11

16,367.94

9,271.37

22,484.65

1,614.28

39,555.95

172,048.30

     Warrants:

(18,946.06)

(5,930.79)

(2,068.74)

(5,353.11)

0.00

0.00

(32,298.70)

     Receipts:

15,661.34

6,361.90

3,998.77

5,739.75

0.00

0.00

31,761.76

     Interest:

49.21

10.19

6.80

13.88

 

24.00

104.08

Checking 2/28/07 Balance

79,518.60

16,809.24

11,208.20

22,885.17

1,614.28

39,579.95

171,615.44

Water Restricted Cash

 

(3,050.00)

 

 

Restricted

 

(3,050.00)

General Purpose CD's

50,000.00

 

 

 

Account

 

50,000.00

Designated Purpose CD's

87,679.03

20,541.33

31,981.65

1,544.96

45,532.86

 

187,279.83

Total Cash Assets:

217,197.63

34,300.57

43,189.85

24,430.13

47,147.14

39,579.95

405,845.27

Profit or (Loss) for the month

(3,235.51)

441.30

1,936.83

400.52

0.00

24.00

(432.86)

 

RECEIPTS: Water 6361.90; Sewer 3998.77; Garbage 5579.75; Late Fees 70.00; Ambulance 509.71; City Hall Rent, South Central Child Development 30.00 & Brad Knutson 25.00; Tree & Park CD Interest 4.52; Vantek, Radio Rebate 30.00; NSF Fee, Lorie Lehr 20.00; 2 Cemetery Lots, Merle Kost 150.00; Cemetery CD Interest 89.56; Sales Tax 1% 3251.46 & 2% 3251.46; 5% License 462.40; Real Estate Taxes, Jan. ‘06 4357.70; Penalty & Interest 164.87; Prior Taxes 894.31; Bank Franchise 2238.35; Water-On Fee, Ida Mae Chance 10.00; Water Deposit, Christopher Swanson 100.00; RU Site-Painted Wood, Gebhardt Fischer 2.00; White Goods, Paul Mehlhaf 10.00; 2 Perpetual Care Cemetery Lots, Merle Kost 150.00; Interest Earned 104.08. Total Receipts: $31,865.84.

 

Herman made a motion to approve the warrants. Kotalik seconded, all present in favor; motion carried.

 

WARRANTS APPROVED: Payroll: Council; 762.82; Mayor 161.61; Finance 1079.84; City Hall 115.44; Police 2585.66; Streets 2491.94; Cemetery 112.08; Ambulance 388.91; Library 233.80; Development 310.00; Water 834.99; Sewer 834.94; Garbage 39.79; Wellmark BCBS, Group Insurance 1374.44; Principal Life, Group Insurance 545.61; SDRS, Retirement 1162.79; Menno State Bank, Payroll Taxes 2690.62. Professional Services: Rocky Zeeb’s Garbage Service 4801.50. Utilities: Golden West Co., Phone 324.04; Verizon Wireless, Police Cell Phone 69.70; NorthWestern, Electricity 2886.80. Water Fund: B-Y Water, 1.347 M. Gallons 3374.00; NSF, Kimberlena Whitehurst 22.50; City, Final Utility Bills, Steve Dvoracek 43.70 & Charles Wickstrom 54.50; Deposit Refunds, Steve Dvoracek 56.30 & Charles Wickstrom 45.50; Overpayment, Reada Woehl 15.99; Hawkins, Supply 1315.61; Klaudt Service, Fuel 321.00; Petty Cash, Supply 12.31; Sioux Pipe, R&M 35.34. Sewer Fund: NSF, Kimberlena Whitehurst 11.00; Second Century Publishing, Ads 74.40; Team Lab, Supply 569.25. Garbage Fund: NSF, Kimberlena Whitehurst 13.00; Sales Tax 304.66; Menno State Bank, Capitol Outlay CD 1000.00. General Fund: Elan, Office Supply-Flash Drives 260.19 & North American Tourism, Dues 29.95. Bertsch Law Office, Legal Fees 439.25; Classic Collision, 95 Pickup R&M 76.49; Klaudt Service, Police-Street Supply & Police-Fire R&M 1325.79; Linweld, Fire R&M 696.19; Menno Lumber, Snow Removal R&M 30.40; Petty Cash, Supply 15.43; Reynolds Welding Supply, Ambulance Oxygen 29.98; Second Century Publishing, Minutes 231.95; Titan Machinery, Snow Removal R&M 562.08; Walter Welding, Snow Removal R&M 112.67; Rocky Zeeb, Snow Removal Truck Rent, 3 Days 300.00.

 

The council approved the application of an Avera Health Community Service Fund Grant in the amount of $50,000 to help defray the expenses of the pool renovations. Word has not yet been received if there is money available for a LWCF grant.

 

Mehlhaf made a motion to purchase a $1000 Capitol Outlay CD for digging new pits at the restricted use site. Guthmiller seconded, all present in favor; motion carried.

 

SCHEDULED BUSINESS: Pool Manager Julie Bender asked permission to use the council room for classes because Red Cross lifeguard standards have changed. Classes will tentatively begin May 21. Huber made a motion to give Julie Bender permission to use the council room for classes. Herman seconded, all present in favor; motion carried.

 

Mehlhaf made a motion to purchase a head immobilizer for the pool. Huber seconded, all present in favor; motion carried. Bender will contact Ambulance Director Marsha Schelske to order the immobilizer.

 

Three hay quotes were received: Terry Auch $305, Doug Lehr $315 and Lue Allen Neuharth $296. Mehlhaf made a motion to accept the quote from Doug Lehr for $315 for the 2007 hay season. Herman seconded, all present in favor; motion carried.

 

Huber made a motion to hire the following as lifeguards for the 2007 swim season: Jessica Block, Joseph Block, Jenna Guthmiller and Melissa Wetzbarger. Mehlhaf seconded, all present in favor; motion carried.

 

OLD BUSINESS: “To Do List”: The mayor instructed maintenance to get the pool ready for the coming season. Heckenlaible stated the sand filter needs to be replaced.

 

No action was taken on the request for a donation to the Experience Works program.

 

NEW BUSINESS: Huber made a motion to approve the second reading of the 2007 Supplemental Appropriations Ordinance #2007-1, an ordinance providing appropriations to donate money to the Menno Area Development Corporation for the acquisition and cleanup of property on the east side of Fifth Street. Guthmiller seconded, all present in favor; motion carried.

 

Mehlhaf made a motion to set the date for the Equalization Meeting on Monday, March 19, 2007 beginning at 7 p.m. Herman seconded, all present in favor; motion carried.

 

Huber made a motion to set the following wages for pool personnel for the 2007 season: Manager $7.50, Returning full-time certified lifeguards/$6.75, first time full-time certified lifeguards/$6.50, relief guards $6.50/certified and $6.00 /uncertified. Guthmiller seconded, all present in favor; motion carried.

 

Huber made a motion to increase Ewald Herrboldt’s wages to $7.50 per hour and to pay any other part-time maintenance personnel the same. Kotalik seconded, all present in favor; motion carried.

 

Aisenbrey moved to have a street light installed north of the Salem Reformed Church sign on Fifth Street. Mehlhaf seconded, all present in favor; motion carried.

 

Mayor Tolzin was approached by Lavern Mensch concerning the purchase of 5.91 acres of ground south of Alfalfa and Poplar Streets extending from the northeast corner lot line of the Menno-Olivet Care Center to the southeast corner lot line of J.W. Schnaidt. Mensch quoted a price of $50,000. Mensch stated he would do the dirt work to straighten out the waterway. Discussion was had on land for a street. Mehlhaf made a motion to table further discussion until the next meeting. Huber seconded, all present in favor; motion carried.

 

Thranum reported Schoenfish & Co. are scheduled to do the city’s annual report on March 20.

 

Herman made a motion to pay expenses for the city officers/employees who attend the following workshop or meetings: census workshop April 5 in Mitchell, Legislative Dinner in Mitchell March 15 and the District III meeting in Hurley on March 29. Aisenbrey seconded, all present in favor; motion carried.

 

For Your Information: The packet and SEFP report from the February development meeting were included in the council packets.

 

The garbage contract was given to the council for their review.

 

Thranum was contacted by Emergency Manager Dave Hoffman to inform us the Governor had issued a disaster declaration for eastern South Dakota. We are to keep track of all expenses incidental to snow removal from this past storm in the event we may be able to receive funds from the state disaster fund to help with those expenses.  He was also wondering if the council members had obtained their Incident Command training certificates – IS-100, IS-200 and IS-700. Huber announced plans are being made to hold classes for the IS-300 and IS-400 in May.

 

DOT will host a public hearing concerning US Highway 18 improvements from the east city limits to the west city limits at the Menno City/School Gym on Tuesday, March 27 beginning at 5:30 p.m. All persons interested in this project are invited to attend.

 

Mehlhaf made a motion to adjourn at 8:10 p.m. until Monday, April 2, 2007 at 7:30 p.m. Aisenbrey seconded, all present in favor.

 

ATTEST:                                                                    CITY OF MENNO, SOUTH DAKOTA

 

 

                                                                                                                                               

Peggy Thranum, Finance Officer                                    Larry Tolzin, Mayor