MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Aisenbrey moved
to approve the agenda with the addition of the following items for discussion:
Restricted Use Site Employees and Siren. Huber seconded, all present in favor;
motion carried.
REGULAR MEETING ITEMS: Herman moved to
approve the minutes of the April 2 regular meeting. Guthmiller seconded, all
present in favor; motion carried.
Mehlhaf made a motion
to transfer $20,000 from the Sales Tax Fund to the General Fund per the 2007
Budget. Kotalik seconded, all present in favor; motion carried.
Aaron Matthaei entered the
meeting at
Herman made a motion
to approve the April finance report. Aisenbrey seconded, all present in favor;
motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking |
73,773.22 |
16,052.23 |
12,483.32 |
22,207.36 |
1,764.28 |
50,597.06 |
176,877.47 |
|
Warrants: |
(44,226.89) |
(5,206.51) |
(2,607.07) |
(3,897.19) |
0.00 |
0.00 |
(55,937.66) |
|
Receipts: |
16,467.44 |
6,578.08 |
4,010.76 |
3,652.00 |
0.00 |
6,532.40 |
37,240.68 |
|
Interest: |
31.99 |
11.67 |
9.30 |
14.71 |
|
38.26 |
105.93 |
|
Checking |
46,045.76 |
17,435.47 |
13,896.31 |
21,976.88 |
1,764.28 |
57,167.72 |
158,286.42 |
|
Water Deposits Held |
|
(3,050.00) |
|
|
Restricted |
|
(3,050.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
87,679.03 |
20,541.33 |
31,981.65 |
1,544.96 |
45,532.86 |
|
187,279.83 |
|
Total Cash Assets: |
183,724.79 |
34,926.80 |
45,877.96 |
23,521.84 |
47,297.14 |
57,167.72 |
392,516.25 |
|
Profit or (Loss) for the month |
(27,727.46) |
1,383.24 |
1,412.99 |
(230.48) |
0.00 |
6,570.66 |
(18,591.05) |
RECEIPTS: Water 6313.08; Sewer 4010.76; Garbage 3601.00; Late
Fees 80.00; Ambulance 794.80; City Hall Rent, South Central Child Development
30.00 and Denise Handel 30.00; Tree & Park CD Interest 4.52; Lease, Menno
Livestock 100.00; NSF Fee, Kimberlena Whitehurst 20.00; Alcohol Beverage Fund
Remittance 1113.60; Copies-3 Ken Zeeb
.30; Work Comp Refund 400.00; Cemetery
CD Interest 159.89; Sales Tax 1% 6532.40 & 2% 6532.38; 5% License 428.67;
Real Estate Taxes, Mar. ‘06 6470.66; Penalty & Interest 12.11; Prior Taxes
290.51; Water-On Fee, Garden Gate 10.00, Football Field 10.00, & Howard
Kuhlmann 10.00; Water-Off Fee Howard Kuhlmann 10.00; Water Deposit, Julie
Andersen 100.00 & Stephan McCray 100.00; Water Reconnect Fee, Kimberlena
Whitehurst 25.00; Restricted Use Site Fees 51.00; Interest Earned 105.93. Total
Receipts: $37,346.61.
Huber made a motion to approve the warrants
as presented. Mehlhaf seconded, all present in favor; motion carried.
WARRANTS APPROVED: Payroll: Council; 537.43; Mayor 400.59;
Finance 1624.17; City Hall 115.44; Police 3687.46; Streets 3266.35; Cemetery 112.08;
Ambulance 232.16; Library 216.17; Development 395.31; Water 1225.00; Sewer 1225.05;
Garbage 224.75; Wellmark BCBS, Group Insurance 1374.44; Principal Life, Group
Insurance 545.61; SDRS, Retirement 1123.32; Menno State Bank, Payroll Taxes 2727.41.
Professional Services: Rocky Zeeb’s Garbage Service 3183.75 and City
Wide Cleanup 638.13. Utilities: Golden West Co., Phone 326.94;
NorthWestern, Electricity 1810.43; Verizon Wireless 70.02 & 70.37. Water
Fund: B-Y Water, 1.503 M. Gallons 3686.00; NSF Check Kimberlena Whitehurst
22.71 and Mike Wade 26.00; City of Menno, Jonathan Sleven
Deposit Paid on Account 100.00; City of Sioux Falls, Samples 40.56; One Call
Systems, Locates 24.05; Petty Cash, Postage 14.18; Postmaster, Stamped
Envelopes 221.50 & Stamps 23.70; Second Century Publishing, Water Quality
Report 168.89; Bertsch Law Office, Postage 85.44; Zeeb Insurance, Insurance
1338.17. Sewer Fund: NSF Check
Kimberlena Whitehurst 11.00 and Mike Wade 11.00; Dept. of Revenue, Samples
320.00; Fensel’s Electric, R&M 17.87; One Call
Systems, Locates 24.05; Landshark Scuba, Professional
Services 525.00; One Call Systems, Locates 24.05; Petty Cash, Postage 53.54;
Walter Welding 34.00; Zeeb Insurance, Insurance 917.97. Garbage Fund: SD State Treasurer, Sales Tax 203.57; NSF Check
Kimberlena Whitehurst 13.00 and Mike Wade 13.00; Second Century Publishing, Ad
54.76; Zeeb Insurance, Insurance 146.88. General Fund: Power People 4-H Club, Flowers for 5th
Street 200.00; Bertsch Law Office, Legal Fees 413.40; Klaudt Service,
Police-Street-Ambulance-Park Supply & Police R&M 1193.76; Linweld, Fire
R&M 30.00; MADC, Dues 2190.05; Menno Athletic Club, Annual Contribution
4000.00; Menno Baseball Association, Annual Contribution 1500.00; Menno Lumber,
Street R&M 13.60; Petty Cash, Supplies 18.49; Postmaster, Stamps 41.00;
Printed Impressions, Vouchers 112.00; Radar Shop, Recertify Police Radar 39.00;
Rames-Bender Post 152, Annual Contribution-Junior
Legion Baseball 1000.00; SD Governmental Finance Officers’ School, Registration
75.00; SD Governmental Human Resource School, Registration 35.00; Second
Century Publishing, Minutes 356.93; Martin Sieverding,
Professional Services-Computer 100.00; Clarence Simonsen, Ambulance Laundry
8#’s 18.00; Vantek, Police Radio R&M 46.00; Western Office Plus, Typewriter
Ribbon 22.14; Zeeb Insurance, $17,841.98 and Reynolds Welding, Oxygen 5.40.
Herman made a motion
to release annual contributions to the following organizations: Menno Athletic
Club $4000, Menno Baseball Association $1500 and Rames-Bender
Post 152, Junior Legion Baseball $1000. Guthmiller seconded, all present in
favor; motion carried.
SCHEDULED BUSINESS: Tolzin
stated the care center was interested in purchasing some mix from us to fix pot
holes in their parking lot. Since they want to redo their parking lot in the
future, it was suggested to fill them with gravel.
Judy Headley,
Administrator of the
Maintenance reported they
had called the city engineer concerning drainage problems and were told we
should have a report in a couple weeks.
School Board President
David Herrboldt asked the council if they would share the cost of cleaning out
the ditch on the south side of the track field to allow better water drainage
since a culvert from the city runs into this ditch and has silted in. Mehlhaf
made a motion to pay for two (2) hours labor for Todd Hertz to clean out
the ditch on the south side of the school track field. Huber seconded, all
present in favor; motion carried.
Herrboldt presented the
council with two bids to make the bathrooms in the old gym handicap accessible,
Jim Woehl $15,000 and Redlinger Brothers $28,000.
Walls would have to be torn out to make 32” doors. Tolzin wanted to know why
they were doing this when they had state of the art handicap bathrooms that meet
all standards just down the hallway. Following further discussion, Tolzin offered
to contact the
Herrboldt asked why the
bill submitted for repair on the radiator in the gym bathroom had been refused
for payment. He was told it is because the city hauls the snow piles away from
the school and doesn’t charge the school for that service. Heckenlaible stated
they had received complaints from citizens in the past for doing this. He said
they haul snow piles from around the school only after all their other work is
caught up. City maintenance removes piles of snow from the east and west ends
of the north side of the school, east side of the school near the shop and
where the buses are parked and from near the corners of the playground and the
south parking lot. Herrboldt and Tarrence left the meeting at
OLD BUSINESS: “To Do List”: Nothing was added.
There was no action taken on Land Purchase.
NEW
BUSINESS: Huber
made a motion to set June 4 at
·
Temporary Malt
Beverage Permit to the Menno Baseball
Association for
Mehlhaf made a motion to pay expenses for
Thranum to attend Human Resources/Finance Officers’ School in
Aisenbrey made a motion to pay Rocky Zeeb’s Garbage Service $150 per load and the
tipping fees for the city wide clean up. Guthmiller seconded, all present in
favor; motion carried.
Mehlhaf made a motion to approve signing the
papers stating we do not want terrorism coverage on our insurance. Huber
seconded, all present in favor; motion carried.
Heckenlaible wanted to know if we were charging
enough for treated wood at the restricted use site since we have to pay to have
it hauled to the Mitchell Land Fill and pay the $39 per ton tipping fee. No
action was taken.
Huber made a motion
to approve turning claims over to Advanced Asset Alliance in
Huber made a motion
to approve the estimate from Walter Welding in the amount of $1150 to put a new
floor in the tandem dump truck. Kotalik seconded, all present in favor; motion
carried.
Aisenbrey moved
to allow Jody Fischer to run the concession stand at the softball field again
this year. Herman seconded, all present in favor; motion carried.
Guthmiller moved
to increase the price we get for gravel to $20 for a small scoop and $30 for a
large scoop. Aisenbrey seconded, all present in favor; motion carried.
Huber made a motion to place an ad in the
paper informing property owners of Chapter 40 of the city ordinances which
states they must keep their property properly mown and sprayed for weeds. If
the property owner fails to do this, the city will mow and/or spray and assess
the cost against the property. Mehlhaf seconded, all present in favor; motion
carried.
Herman made a motion to have Tom Ulmer spray
the city cemetery for $430. Guthmiller seconded, all present in favor; motion
carried.
Guthmiller moved
to allow Hento and Herman to check out police cars at the Sioux Falls Auto Auction
and if they find one that is reasonable to purchase it. Huber seconded, all
present in favor; motion carried.
Mehlhaf made a motion
to table discussion on a truck route until the June meeting. Guthmiller
seconded, all present in favor; motion carried. Heckenlaible was asked to draw up plans for a truck route to be presented
at the next council meeting. This is being done due to the high cost of
maintaining the city streets,
Gail Mettler Swain has contacted Tolzin several
times concerning the sale of her property at
For
Discussion: Huber
asked the councils opinion on moving the siren from the water tower to the fire
hall so that it could be run with the generator. Last weekend when the storms
went through the area, we couldn’t sound the siren because the electricity was
off. The fire department took the trucks out and ran the sirens to warn people
of the approaching bad weather, but a lot of people didn’t know what was going
on. (An ad will be placed in the paper informing people of this practice until
the problem with our siren can be solved.) The timer that sets the siren off
has been moved to the pumphouse from the Golden West building. If the siren is
moved to the fire hall, the timer will also be moved. The council saw no
problem with moving the siren to the fire hall. Mehlhaf will look into
obtaining a pole to place the siren on.
Heckenlaible stated doing this would move it one
block further east, hopefully allowing those that live on the east side of town
to be able to hear it better. Herman stated the purpose of the siren is to warn
people that are outside, not necessarily those that are in the house. You will
never have one that is load enough for everyone to hear it.
Emergency management is working to obtain warning
sirens and a generator for use at the pumphouse.
We received a call this morning informing us that
Ray C. Mettler wishes to resign from his position at the restricted use site.
We have employees that work for the city that can take over this position and
have an application to consider. These items will be placed on the June agenda.
For Your
Information: The
packet from the April development meeting was included in the council packets
along with the SEFP Report.
The testimony written by the city to the DOT concerning
Highway 18 Improvements was included in the council packets.
Because water was really backing up here, the
culvert on the west side of New Hope Assembly was removed. Heckenlaible asked
to delay fixing this until we find out what the highway plans are going to be. The
church will be contacted concerning this.
Mehlhaf suggested installing a grated inlet in the
alley between the 200 block of East and Pine Streets for water to drain into
and connecting this to the storm drain on Highway 18 to allow the water to
drain out of the alleys. The engineer will be contacted to include this in the
Highway 18 project.
Herman made a motion to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor