MINUTES OF CITY COUNCIL SPECIAL MEETING
MENNO, SOUTH DAKOTA
The purpose of this meeting was to finish business for the year 2008.
Mayor Larry Tolzin called the meeting to order at 5:30 PM. Present: Councilmen Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Darrell Mehlhaf and Finance Officer Peggy Thranum.
Fischer moved to approve the agenda as presented. Hoff seconded; motion carried.
Mehlhaf moved to approve the Letting Agreement for Project P 0018(135)390 PCN 00Q9 between the State of South Dakota, acting by and through the Department of Transportation and the City of Menno concerning the reconstruction of a drainage channel to the north and east of US18 and the city limits of Menno. Guthmiller seconded; motion carried.
RESOLUTION 2008-#5
Alderman Jerome Hoff introduced the following resolution and moved for its adoption pursuant to SDCL 9-21-14.1.
WHEREAS, the City of Menno desires to have needed improvements made to the auditorium facilities where and as they are needed, and
WHEREAS, the improvements to the Municipal Auditorium in the areas stated above will also promote the City of Menno, and
WHEREAS, the City of Menno does not have adequate funding available to complete these projects; and
WHEREAS, the City of Menno desires to set funds aside in a Capital Outlay Accumulations Reserve for this purpose;
NOW THEREFORE BE IT RESOLVED, that the City of Menno establishes a Capital Outlay Accumulations Reserve Fund for Municipal Auditorium Improvements. This fund shall be limited to a maximum accumulation of $125,000 and all accumulated funds shall be expended within 5 years of the date of this resolution.
Alderman Jerome Kotalik seconded.
Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Darrell Mehlhaf voting aye; no one voting nay. Motion passed.
Adopted this 29th day of December 2008.
ATTEST: CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, Finance Officer Larry Tolzin, Mayor
Hoff moved to add to the following Capital Accumulations Reserve Funds in the amounts shown: US Highway 18 Improvements $6143, Pool Improvements $17,740, Auditorium Improvements $1500, Water Improvements $10,000 and Sewer Improvements $8500. Kotalik seconded; motion carried.
Fischer moved to approve the warrants as presented. Mehlhaf seconded; motion carried.
WARRANTS APPROVED:
Payroll: Council 662.25; Mayor 184.70; Finance 926.42; Building 118.90; Police 3265.58; Street 3470.17; Ambulance 323.68; Economic Development 187.38; Library 222.05; Cemetery 115.44; Water 1040.51; Sewer 1040.54; Garbage 425.22; SDRS, Retirement 1622.07; Menno State Bank, Payroll Taxes 3250.85; Wellmark BCBS, Group Insurance 2084.24; AFLAC, Insurance 116.36; Avesis, Vision 30.32. Professional Services: Rocky Zeeb’s Garbage Service 3454.50. Utilities: NorthWestern, Electricity 2391.22; Verizon Wireless, Police Cell Phone 45.32. Bertsch Law Office, Legal Fees 300.00; Dept. of Revenue, Water Samples 352.00; Elan, Lift Station Degreaser 589.05; Ken’s Electric, CH Furnace R&M 45.15; Klaudt Service, Police Fuel 176.46, Street Fuel 767.77 & R&M 152.35; Linweld, Ambulance Oxygen 69.42; Lyle Signs, Signs 60.58; Menno Food Market, Supplies 57.34; Menno Lumber, R&M-City Hall 60.40 & Streets 17.67, Streets-Small Tools 231.94; One Call Systems, Locates 30.00; Petty Cash-General, Supplies 15.06; SCPI, Publishing 201.01; Vantek, Radios R&M 80.50, Batteries 137.50, Siren R&M 1971.75; Walter Welding, Water Shut Off R&M 38.01; Western Office Plus, Office Supply 31.56; Menno State Bank, Capital Accumulations CD’s 43,833.00.
RESOLUTION 12-29-2008 #6
TRANSFER FUNDS PURSUANT TO SDCL 9-21-6.1.
Alderman Jerome Hoff introduced the following resolution to transfer funds pursuant to SDCL 9-21-6.1 and moved for its adoption.
Funds are transferred in the General Fund from the Contingency Department E 101-41150 to the following departments:
101-42200 Fire $4,923.00
101-43100 Street $ 234.00
101-43700 Cemetery $ 153.00
101-46500 Development $ 240.00
Total $5,550.00
Alderman Galen Guthmiller seconded the motion.
Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Darrell Mehlhaf voting aye; no one voting nay. Motion passed.
DATED this 29th day of December 2008.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor
Mehlhaf moved to approve the transfer of funds from the garbage fund into the general fund at the end of 2008 and to close the garbage fund. A garbage department will be set up in the general fund. Jerome Kotalik seconded; motion carried. This action was taken on the recommendation of our auditors, Schoenfish and Co., Inc.
Mehlhaf made a motion to write off two ambulance accounts from 2005 as uncollectible in the following amounts: #1891 03/07/2005 for $383.65 and #1915 07/27/2005 for $385.68 for a total of $769.33. He also moved to write off $335.94 from 2007 runs and $1666.65 from 2008 runs for a total of $2002.59. Hoff seconded; motion carried. (We are required by Medicare to accept assignment; thus the ambulance write-offs for 2007 and 2008 are the difference between what we charge for an ambulance claim and what we are paid.)
Guthmiller moved to write off $1.52 for a water account from April 2008 as uncollectible. Aisenbrey seconded; motion carried.
Aisenbrey made a motion to adjourn at 6:00 p.m. Fischer seconded; motion carried.
ATTEST: CITY OF MENNO, SD
___________________________ _________________________
Peggy Thranum, Finance Officer Larry Tolzin, Mayor