MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on August 4, 2008 in the council room at city hall. Council present: Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, and Jerome Kotalik, Finance Officer Peggy Thranum and Superintendent Fred Sayler. Darrell Mehlhaf was absent. Erik Kaufman and Aaron Matthaei were also present.
Guthmiller moved to approve the agenda with the following addition: Dale Lehr, Water Problem. Kotalik seconded; all in favor.
REGULAR MEETING ITEMS: Fischer moved to approve the minutes of the July 2 regular meeting and the July 28 budget meeting. Kotalik seconded; all in favor.
Hoff moved to approve the July finance report. Guthmiller seconded; all in favor.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
|
Checking 6/30/08 Balance: |
79,458.21 |
14,389.47 |
24,051.31 |
22,757.65 |
1,004.28 |
49,996.08 |
191,657.00 |
|
|
Police CD #41502 |
1,071.23 |
|
|
|
|
|
1,071.23 |
|
|
Warrants: |
(42,510.99) |
(8,926.39) |
(14,870.87) |
(4,541.43) |
0.00 |
(44,490.59) |
(115,340.27) |
|
|
Receipts: |
22,824.16 |
8,817.33 |
4,931.05 |
4,278.00 |
1,020.00 |
10,417.50 |
52,288.04 |
|
|
Interest: |
54.16 |
12.30 |
12.15 |
19.37 |
|
13.71 |
111.69 |
|
|
Checking 7/31/08 Balance |
60,896.77 |
14,292.71 |
14,123.64 |
22,513.59 |
2,024.28 |
15,936.70 |
129,787.69 |
|
|
Water Deposits Held |
|
(3,700.00) |
|
|
Restricted |
|
(3,700.00) |
|
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
|
Designated Purpose CD's |
97,513.84 |
32,046.24 |
31,633.14 |
3,711.78 |
47,827.00 |
|
212,732.00 |
|
|
Total Cash Assets: |
208,410.61 |
42,638.95 |
45,756.78 |
26,225.37 |
49,851.28 |
15,936.70 |
388,819.69 |
|
|
Profit or (Loss) for the month |
(19,632.67) |
(96.76) |
(9,927.67) |
(244.06) |
1,020.00 |
(34,059.38) |
(62,940.54) |
|
|
|
||||||||
RECEIPTS: Water 8152.33; Sewer 4931.05; Garbage 4185.00; Late Fees 110.00; Ambulance 2162.07; City Hall Rent, Todd Thiesse 30.00; Tree & Park CD Interest 3.45; Pool Gate Receipts 675.00; Park Camping Fees 90.00; Court Fine 96.85; NSF Checks, S Guthmiller 20.00 & L Lehr 20.00; Hot Mix, Mike Walter 63.48; Copies, 4-Mary Rook .40; Gravel, Ed Havlin 20.00; Golden West, Cable Franchise 815.13; Menno School, Election Expenses 346.43; Cemetery CD Interest 199.68; Cemetery Plots, 2-Art/Irene Ulmer 150.00, 3-Allen(Jack)/Karen Huber 225.00 & 4-Jerome/Rita Hoff 300.00; City of Centerville, Room/Mileage-FO School 193.05; Rames-Bender Post 152, Jr. Legion Baseball Refund 1000.00; Sales Tax 1% 10417.50 & 2% 10417.48; Highway & Bridge 1357.27; Audit Collection 12.89; Amusement Tax 72.00; Alcohol Beverage Fund Remittance 1263.65; 5% License 316.37; Real Estate Taxes 1374.78; Prior Years Real Estate Taxes 313.63; Penalty & Interest 34.15; 25% Road Tax 213.03; Wheel Tax 928.37; Water–On Fee, Power Show 10.00 & Don Zeeb 10.00; Off Fee, Hutchinson Conservation District 10.00 & Jim/Deb Massey 10.00; Deposits, Chris/Martha Christensen 100.00, Mark Guthmiller 100.00, Jeremiah Price 100.00, Carolyn Strobel 100.00, Josh Wilcoxon Photography 100.00 & US Enterprises, Tom Ulmer 100.00; Reconnect Fee, Mike Wade 25.00; RU Site-Fees 48.00; Painted Wood, Ammon Auch 9.00, Ed Havlin 5.00 & Jim Woehl 6.00; Shingles, Gene Bender Construction 25.00; Perpetual Care Cemetery Donation, Esther Winter Memorial 345.00; Perpetual Care Cemetery Lots, 2-Art/Irene Ulmer 150.00, 3-Allen (Jack)/Karen Huber 225.00 & 4-Jerome/Rita Hoff 300.00; Interest Earned 111.69. Total Receipts: $52,399.73. (Deposited Police CD #41502, $1071.23 to help pay for new police car.)
Kotalik moved to approve the following warrants. Fischer seconded, all in favor.
WARRANTS APPROVED: Payroll: Council 938.60; Mayor 244.79; Finance 853.93; Building 118.90; Police 3118.22; Streets 1880.25; Cemetery 115.44; West Nile 163.02; Ambulance 267.57; Pool 4257.38; Parks 649.13; Libraries 287.50; Development 141.79; Water 993.26; Sewer 993.27; Garbage 490.70; Group Insurance, Wellmark BCBS 1638.48, AFLAC 143.36 & Principal Life 610.20; Menno State Bank, Payroll Taxes 4124.70; SDRS, Retirement 1369.02. Professional Services: Zeeb’s Garbage Service 3550.50 & Bonnie Heirigs, Mow Cemetery (2) 1160.00. Utilities: Golden West, Phone 367.26; NorthWestern Energy, Electricity 2413.32; Verizon Wireless, Police Cell Phone 69.53. B-Y Water, 3.218 M Gallons 7116.00; NSF, Utilities-Lorie Lehr 54.95; Elan, Municipal Clerk Room 300.00; Dept. of Revenue, Samples-sewer 25.00, water 352.00 & pool 96.00; SD State Treasurer, Sales Tax-garbage 241.86, park camp fees 5.88 & pool 38.21; City of Sioux Falls, water sampling 40.56; Edelman’s, Rat Bait 21.07; Hawkins, Pool Supply 1563.35; Jebro, 25.6T Asphalt 10112.00; Kaiser Appliance, Trimmer Parts 55.97; Ken’s Electric, Wiring for Fire Hall Flag Pole 374.33; Klaudt’s, Fuel & R&M 1151.42; McLeod’s, Stamped Window Envelopes 243.45; Menno Food Market, Supplies 53.25; Menno Lumber, park supply-street R&M 43.90; Petty Cash-General, Supplies 20.40; Kristin Plath, Pool Chairs & Phone 187.30; Postmaster, Stamped envelopes 226.95; Printed Impressions, 400 w-s-g books 404.00; Rocky Zeeb’s Garbage Service-Parks 200.00; SCPI, Publishing 316.58; Team Lab, Pool Saver 608.85; Van Diest Supply, West Nile Spray, 1218.00; Vantek, Fire radio Batteries 408.50; Western Office Plus, Printer Drum & Toner 233.98.
Scheduled Business: Hoff moved to approve the Temporary Malt Beverage Permit for the Menno Fire Department on August 23, 2008 from 3 p.m. until 10 p.m. at the Menno Fire Hall. Guthmiller seconded; all in favor.
Fischer moved to approve a permit allowing the consumption of alcohol on public property and to allow the alley between the Schnitz and the Beer Garden to be blocked off and used for a dance the night of August 23 from 3 p.m. until 2 a.m. August 24. The band will quit playing at 1 a.m. on August 24th. The alley may be blocked with barricades in the morning and a fence will be put up prior to the dance. Guthmiller seconded; all present in favor.
Larry Klaudt did not attend the meeting.
OLD BUSINESS: Nothing was added to the “To Do List”. Elevator Manager Earl Schnabel thanked the city for trimming the trees by the Beer Garden as they were ripping the tarps for the trucks hauling grain to and from the elevator.
The property clean up along east US Highway 18 seems to be progressing nicely.
No discussion was held on the drainage along High/Jackson Streets. Dale Lehr did not attend the meeting.
New Business: Kotalik moved to set September 8 as the date for the next council meeting because of Labor Day. Guthmiller seconded; all in favor.
Guthmiller moved to approve the second reading of Supplemental Appropriations Ordinance #2008-01, an ordinance providing appropriations to supplement the police, street and pool departments within the general fund. Hoff seconded; all in favor. (Complete ordinance published elsewhere in this addition of the Hutchinson Herald.)
Guthmiller moved to approve the first reading of Ordinance #2008-2, an ordinance setting the appropriations for the 2009 Budget. Hoff seconded; all in favor.
Kotalik moved to approve the following appraisal for the 2000 Ford Crown Victoria: David Bender $2400, JW Schnaidt $2400 and Greg Wilcoxon $2400. Fischer seconded; all in favor.
Guthmiller moved to approve the following appraisal for the 1974 Intl, Model 1700 Dump Truck: David Bender $1250, JW Schnaidt $1400 and Greg Wilcoxon $1500. Aisenbrey seconded; all in favor.
Fischer moved to approve the following appraisal for the 1977 Dodge Utility Truck: David Bender $1000, JW Schnaidt $1100 and Greg Wilcoxon $900. Hoff seconded; all in favor.
Guthmiller moved to advertise the following surplus property and to open bids at the September 8 council meeting: 2000 Ford Crown Vic, 1974 Intl, Model 1700 dump truck and 1977 Dodge utility truck. Kotalik seconded; all in favor.
Fischer moved to pay expenses for Marsha Schelske and Amie Fischer to attend NEMSIS (National Emergency Medical Services Information System) training in Yankton on August 21, 2008. Kotalik seconded; all in favor.
Hoff moved to approve the updated list of Menno Fire Department officers and members as of June 3, 2008. Guthmiller seconded; all in favor.
Guthmiller moved to approve the following audit adjustments from the 2006-2007 audit as recommended by Schoenfish & Co. Fischer seconded; all in favor.
1. The Municipality of Menno should have an updated policy handbook.
2. Separate receipts should be written for each type of revenue.
3. Equipment rental is to be discouraged.
4. The City should receive a financial statement from any nonprofit organization receiving funds from the City showing how those funds are spent.
5. The garbage fund and debt service fund should both be closed out to the general fund.
6. A water and sewer supplies inventory for tools and small items needs to be taken at year end.
7. The City should bill for Inter-fund sales of goods and services such as water and sewer usage by other departments.
8. The City should meter all water sold and used within the City so that purchased water could be compared to water sold or used.
Guthmiller moved to place a half page ad in the Menno Community Guide for 2008. Fischer seconded; all in favor.
No action was taken concerning tree trimming in the alleys. This is the homeowners’ responsibility.
Maintenance will treat the water in the ditch by John Woehl’s with mosquito pellets.
Due to the extreme flooding in Iowa this year, the council decided not to incur the expense of gathering engineer reports for possible EDA (Economic Development Administration) disaster projects. The funding EDA received is to assist Midwest states.
The urinal at the pool has been fixed and seems to be working.
Hoff moved to approve August 19 as the closing date for the pool. Fischer seconded; all in favor.
The council has no long-term plan for the sewers other than the Highway 18 project and requests Mike Carr return the sewer tapes and DVD’s to the City.
Fischer moved to pay expenses for Tolzin and Thranum to attend the SDML convention in Pierre October 8-10. Guthmiller seconded; all in favor.
Councilman Jerome Hoff introduced the following resolution and moved for its adoption:
RESOLUTION OPPOSING INITIATED MEASURE #10
BE IT RESOLVED by the City of Menno,
WHEREAS, Initiated Measure #10 would prohibit any city from paying dues to any association that lobbies;
WHEREAS, it is far more efficient and cost effective to join together with our fellow cities through the SD Municipal League for coordinated communication with the Legislature than to have each city stand alone;
WHEREAS, the costs to the taxpayers of having each city monitor, report, and travel to Pierre to participate in the Legislative Session would be much greater than any dues to the SD Municipal League;
WHEREAS, coordinated communication with Legislators leads to more efficiency in the Legislative process and has saved millions of dollars in taxpayer funds;
WHEREAS, restricting the ability of South Dakotans to support candidates and communicate with their elected public officials is a violation of their right to freedom of speech;
WHEREAS, the measure will be challenged in court and will most likely be found to be unconstitutional, costing millions of dollars in taxpayer money;
WHEREAS, Initiated Measure #10 does not limit State government-paid lobbyists, out-of-state lobbyists, or corporate lobbyists, but only stifles coordinated voices for local control;
WHEREAS, the City of Menno finds the municipal officials throughout South Dakota are dedicated, honest and ethical people with the best interests of their cities in mind and that cities take great pride in providing open, honest government to our citizens;
WHEREAS, the thousands and thousands of South Dakotans who do business with the State, Cities, Counties, and other governmental entities should not be penalized for providing such services;
WHEREAS, civic groups who work to better their community, and often require local funding to provide their services, should not be prohibited from communicating their needs to local public servants;
WHEREAS, the forces supporting Initiated Measure #10 will not reveal the source of their funding, leaving the reasonable assumption that out of state special interests are once again attempting to use the South Dakota ballot and abuse our initiative process;
THEREFORE LET IT BE RESOLVED that the City of Menno strongly opposes Initiated Measure #10 and urges the citizens of South Dakota to vote “NO” on the measure.
Councilman Galen Guthmiller seconded the motion and upon unanimous vote the resolution was declared adopted.
Dated this 4th day of August 2008.
Attest: Peggy Thranum, Finance Officer Signed: Larry Tolzin, Mayor
2008 Elected Officials Orientation Packets will be ordered for the new councilmen.
For Your Information: The packet from the July MADC meeting and the SEFP report were included in the council packets.
A thank you from the American Legion was read thanking the city and its staff for help with the annual 4th of July parade.
Information was sent to District III concerning the state water plan.
EVOC training will be held on August 5 at 6 p.m. at the fire hall.
Due to the confusion of some out-of-town truckers concerning the truck route, signs will be ordered to designate the route as “city” truck route.
Fischer moved to adjourn at 8:40 p.m. until Monday, September 8, 2008 at 7:30 p.m. Guthmiller seconded, all in favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor