MINUTES
OF CITY COUNCIL PROCEEDINGS
Council
President Dennis Aisenbrey called the city council to order at 7:30 p.m. on February
4, 2008 in the council room at city hall. Council present: Dennis Aisenbrey,
Galen Guthmiller, Jerome Kotalik and Darrell Mehlhaf (Gary Herman,
Guthmiller moved
to approve the agenda. Kotalik seconded, all present in favor; motion carried.
REGULAR MEETING ITEMS: Mehlhaf moved to
approve the minutes of the January 7 regular meeting. Kotalik seconded, all
present in favor; motion carried.
Guthmiller made a motion to approve the January finance report. Mehlhaf
seconded, all present in favor; motion carried.
FINANCE
REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 12/28/07 Balance: |
60,106.17 |
8,238.32 |
8,956.53 |
22,205.70 |
664.28 |
28,558.16 |
128,729.16 |
|
Sewer CD #41388 |
|
|
8,429.06 |
|
|
|
8,429.06 |
|
Warrants: |
(23,545.79) |
(5,389.32) |
(2,771.64) |
(3,993.81) |
0.00 |
(1,111.59) |
(36,812.15) |
|
Receipts: |
17,582.75 |
7,480.26 |
5,246.19 |
4,553.00 |
0.00 |
8,041.30 |
42,903.50 |
|
Interest: |
37.10 |
6.99 |
13.44 |
15.41 |
|
24.02 |
96.96 |
|
Checking 1/31/08 Balance |
54,180.23 |
10,336.25 |
19,873.58 |
22,780.30 |
664.28 |
35,511.89 |
143,346.53 |
|
Water Deposits Held |
|
(2,800.00) |
|
|
Restricted |
|
(2,800.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
117,606.40 |
31,338.12 |
43,478.99 |
2,643.72 |
47,667.62 |
|
242,734.85 |
|
Total Cash Assets: |
221,786.63 |
38,874.37 |
63,352.57 |
25,424.02 |
48,331.90 |
35,511.89 |
433,281.38 |
|
Profit or (Loss) for the month |
(5,925.94) |
2,097.93 |
2,487.99 |
574.60 |
0.00 |
6,953.73 |
6,188.31 |
RECEIPTS: Water 7460.26; Sewer 5246.19; Garbage 4485.00; Late
Fees 90.00; Ambulance 2049.09; Ambulance Claims Interest .10; City Hall Rent, Menno
School 60.00; Tree & Park CD Interest 4.52; NSF Fee, Lorie Lehr 20.00; Franchise Fee, Golden West 825.42
& Mediacom 566.44; Cemetery CD Interest 194.83; Sales Tax 1% 8041.30 &
2% 8041.30; Highway & Bridge 1822.10; Alcohol Beverage Fund Remittance
1127.60; 5% License 654.56; Real Estate Taxes 1106.47; Penalty & Interest 36.92;
25% Road Tax 213.06; Wheel Tax 770.34; Water: On Fee, Willard Hellwig 10.00 and
Off Fee, Jim Massey 10.00; RU Site Fees 48.00; RU Site-After Hours Admits (2) Pro
Tree Service 20.00; Interest Earned 96.96. Total Receipts: $43,000.46. (Deposited Sewer CD #41388 $8429.06-to help
pay for new lift station pumps)
Kotalik made a motion to approve the
following warrants. Guthmiller seconded, all present in favor; motion carried.
WARRANTS APPROVED: Payroll: Council
483.96; Mayor 161.61; Finance 515.70; Building 118.90; Police 2287.65; Streets
2100.17; Cemetery 115.44; Ambulance 539.41; Libraries 258.42; Development
110.36; Water 725.66; Sewer 725.65; Garbage 151.78; Group Insurance, Wellmark
BCBS 1638.48, AFLAC 143.36 & Principal Life 587.26; Menno State Bank,
Payroll Taxes 2122.06; SDRS, Retirement 951.36. Professional Services:
Rocky Zeeb’s Garbage Service 3228.75 Utilities: Golden West Co., Phone 314.04;
NorthWestern Energy, Electricity 2704.24; Verizon Wireless, Police Cell Phone 70.14.
Water Fund: B-Y Water, 1.391 M. Gallons 3462.00; City of Sioux Falls,
Bacteria Testing 40.56; Ken’s Electric, Pump House Heater R&M 140.31; Petty
Cash, Postage 2.32; Postmaster, Stamped Envelopes 44.30; Western Office Plus,
Toner 13.20. Sewer Fund: Ken’s Electric, Lift Station R&M 40.82;
Postmaster, Stamped Envelopes 44.30; SCPI, Notice 77.00; Western Office Plus,
Toner 13.20 Garbage Fund: SD State Treasurer, Sales Tax 257.42; Postmaster,
Stamped Envelopes 44.30; Western Office Plus, Toner 13.20. Sales Tax Bond Fund: Menno State Bank, Interest 1111.59. General
Fund: Menno State Bank, Security
Box Rent 20.00; Heiman Fire Equipment, Annual Fire Extinguisher Inspection
42.00; Heritage Pharmacy, Office Supply 7.56; Hutchinson County Auditor, Tax
Listing 25.00; J.D. Evans, Grader Blades 1052.50; Klaudt Service,
R&M-Police 935.38-Street 135.00, Supplies-Police 395.70-Street 336.41-Snow
Removal 348.35-Ambulance Supply 116.60; Lower James RC&D, 2008 Dues 55.00;
Luikens Repair, Pay Loader R&M 276.57; Menno Hardware, Snow Shovel 14.95;
Menno Lumber, Snow Shovel 18.85; Petty Cash, Council- Finance-Development
Supplies 43.64; Planning & Development District III, 2008 Dues 1010.00;
Postmaster, Stamped Envelopes 88.60; SDATT, 2008 Dues 239.35; SCPI, Publishing
395.77; Walter Welding, Grader R&M 65.00; Western Office Plus,
Toner-Binders 60.44; Yankton Press & Dakotan, Pool Bids 16.24.
SCHEDULED
BUSINESS: 7:33 p.m. There were no applications for pool manager.
Mehlhaf made a motion to re-advertise for pool manager. Kotalik
seconded, all present in favor; motion carried.
One quote was received for
cemetery mowing. Mehlhaf made a motion to accept
the quote for cemetery mowing from Bonnie Heirigs for $580 per cutting using
her own equipment and furnishing her own insurance. Guthmiller seconded; all
present in favor; motion carried.
City Attorney Ken Bertsch entered the meeting at
7:38 p.m.
7:35 p.m. La Verne Mensch and Earl Keller addressed
the council concerning sump pumps draining into the City’s sewer system. The
City had previously notified property owners that sump pumps are not allowed to
drain into the City’s sewer system. Keller indicated that sump pump discharge
hoses will freeze up if placed outside during the winter months. The council
indicated that it is against state regulations to drain surface water into the
sewage system because an excess of water doesn’t allow the bacteria in the
ponds to do their job. The City has no authority to make exceptions from state
regulations.
Keller believes part of the problem is the city’s
because we have no drainage in town. The council is hoping some of the drainage
problems will be eliminated with the highway project. A storm sewer that will
tie into the one along Highway 18 is planned between New Hope Assembly and the
Garden Gate which will drain the area to the south. Mensch stated the City
needs to clean out the drainage ditch around the ball field so the water can
get out of town. He presented papers showing the ditch is registered in Olivet
as a natural drain and may be cut 1-3 feet deep. The city engineer will be
contacted to study how this ditch is to be cleaned out and if bigger culverts
should be put in to help with the drainage.
Mehlhaf made a motion
to table this issue until April when the snow cover is gone to allow the engineer
a clear view of the land. Kotalik seconded, all present in favor; motion
carried. No decision on the sump pump issue was made.
Mensch, Keller, Schaeffer and Rempfer left the
meeting.
8:09 p.m. One bid was received for the concrete work
and plumbing at the pool, Herrboldt Construction, Yankton $25,291. Two bids
were received for the tuck-pointing: Midwest Masonry, Parkston $15,701 and
Mid-Continental Restoration Co., Sioux Falls $11,451 for the removal and
replacement of concrete blocks, Alternate #1 $6359 for a metal cap atop the
wall and Alternate #2 $6880 Sandblasting exterior walls exposed to sunlight and
giving one coat of Thorocoat.
Mehlhaf made a motion
to accept the bid from Herrboldt Construction in the amount of $25,291 for
material and labor, including all taxes, for demolition, new concrete w/rebar,
removal of existing walls as indicated and adding new walls where indicated,
new water lines, sewer locations as indicated, all new fixtures and shower
heads at the Menno Swimming Pool. Guthmiller seconded, all present in favor;
motion carried. The contractors will be notified of this delay.
Due to the fact there were some questions concerning
the bids that could not be answered at the meeting, Mehlhaf made a motion to table the bid award for the
tuck-pointing at the Menno Pool until the March council meeting. Guthmiller
seconded, all present in favor; motion carried.
Steve Mereness and Shane Torgrude from Dakota Supply
Group met with the council and explained the concept of the Orion Mobile Radio
Frequency System, a flexible automated meter reading system for water
utilities. Orion provides greater reading accuracy, elimination of
“hard-to-read” meters, tamper and leak detection. The system can be installed
on the Badger meters we have and will work with the
OLD
BUSINESS: “To
Do List”: Nothing was added to the list.
Kotalik
made a motion to not surplus Out Lot 39, as it is
part of a lease that is in effect until 2021 with an option to renew for
another 25 years. It is also in line with the main drainage ditch of the city. Guthmiller
seconded, all present in favor; motion carried.
Bill
Headley stated they have been unable to obtain any costs for the sidewalk
replacement at the Legion. As soon as they have this information, they will
bring it to the council.
NEW
BUSINESS: Mehlhaf
made a motion to advertise for hay
quotes for the 2008 season. Guthmiller seconded; all present in favor; motion
carried.
Kotalik made a motion
to advertise for lifeguards. Guthmiller seconded, all present in favor; motion
carried.
Guthmiller
made a motion to approve the
following list of officers and members of the Menno Fire Department as elected
at their annual meeting January 8, 2008. Mehlhaf seconded, all present in
favor; motion carried.
Fire Chief: John Huber; Assistant Chief: Jai Walter; Secretary-Treasurer: Gary Herman; Assistant Secretary-Treasurer: Marsha
Schelske; Foreman, City Truck: Jerry
Fischer; Foreman, Rural Truck: Terry
Goehring; Foreman, Rural Tanker:
Scott Simonsen; Foreman, Rural Grass
Unit: Daniel Mettler; Foreman,
Department Grass Unit: Shannon Herrboldt; Foreman, Rescue Unit: Chris Buchmann. Members: David Bender, Tim Bender, Ronald Diede, David Fischer,
Matt Fischer, Tom Fischer, Mark Hento, Brad Knutson, Jerome Kotalik, Ron
Luikens, Audrey Maas, Daniel Mehlhaf, Fred Sayler, Roger Simonsen, Danielle
Vis, and Mike Walters.
Mehlhaf
made a motion to pay the Experience
Works program as much as last year, $500. Kotalik seconded, all present in favor;
motion carried.
Mehlhaf
made a motion to approve the
Equipment Lease between the City of
Guthmiller moved to approve the following
resolution. Kotalik seconded, all present in favor; motion carried.
RESOLUTION # 2-4-2008-02
CORPORATE RESOLUTION FOR CONTRACTING
AUTHORITY
WHEREAS,
the City of Menno, South Dakota,
[having as one of its departments] the Menno Fire Department, a
municipal corporation, desires to enter a contract with the South Dakota
Department of Agriculture concerning Fire Suppression, and
WHEREAS,
the undersigned are a quorum of the
Governing Body of the city and are empowered to manage the business affairs
thereof,
NOW
THEREFORE BE IT RESOLVED at a duly
held meeting of the City Council, that John
Huber, Fire Chief, is authorized to negotiate and sign all
contracts between the city and the South Dakota Department of Agriculture
concerning Fire Suppression on behalf of the city. Said authority shall
be continuing until revoked in writing by a resolution served upon the office
of the Secretary of Agriculture,
Duly adopted and passed at a regular meeting of the
governing body at the regular meeting of the
On this 4th day of
February 2008. Signed: Dennis Aisenbrey, Council President; Galen Guthmiller,
Councilman; Jerome Kotalik, Councilman; and Darrell Mehlhaf, Councilman. Mayor Larry Tolzin, Councilman Gary Herman
and Councilman John Huber were absent.
ATTEST: Peggy Thranum, Finance
Officer
(SEAL)
Mehlhaf made a motion to appoint Gary Herman as the
Lower James representative. Guthmiller seconded; all present in favor; motion
carried.
Fire Chief John Huber will be
given the information concerning the Pipeline Awareness & Emergency
Response Meetings in
Aaron Matthaei presented the
council with a list of sixteen different properties and complained that they
were nuisance violations; he also provided pictures to support his claim. He
went through each picture and stated what he felt the violations were and asked
the council to take action on them. The city attorney pointed out that the
policy in the past has been for the mayor to talk to the people individually.
If the mayor wasn’t successful with a personal contact, then he brought the
matter to the council. They then decided if the city attorney should take
action. On the advice of the city attorney and due to difficulty of cleaning up
during the winter months with snow and frozen ground, the council decided to
wait until the mayor returns to give him a chance to resolve these issues
before taking any further action. (The list of properties and pictures are
available for viewing at the finance office during normal business hours.)
Sayler reported the sewer
jetter has a strange hammering sound in the pump. He is to have Luikens Repair
look at it first and if Luikens cannot determine what is wrong with it, Sayler
should take it to
For
Your Information: A thank you was read from the
The
minutes of the January 15 development meeting and SEFP reports were included in
the council packets.
Mehlhaf made a motion to go into executive session at 9:35
p.m. to discuss a personnel issue with the city attorney. Guthmiller seconded.
All present in favor; motion carried.
Headley, Matthaei, Sayler and
Kaufman left the meeting.
Mehlhaf made a motion to come out of executive session
at 10:00 p.m. Guthmiller seconded, all present in favor; motion carried. No
action was taken.
Guthmiller made a motion to adjourn at 10:01
p.m. until Monday, March 3, 2008 at 7:30 p.m. Kotalik seconded, all present in
favor.
Peggy Thranum, Finance Officer Dennis Aisenbrey,
Council President