MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on June 2, 2008 in the council room at city hall. Council present: Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, John Huber and Darrell Mehlhaf and Finance Officer Peggy Thranum, City Attorney Ken Bertsch, Superintendent Fred Sayler (entered 7:35) & Police Chief Mark Hento (entered 7:43 p.m.). Councilman Jerome Kotalik was absent. David Herrboldt, Erik Kaufman, Aaron Matthaei and Lendia & Greg Price were also present.
Aisenbrey moved to approve the agenda. Guthmiller seconded; all in favor.
REGULAR MEETING ITEMS: Guthmiller moved to approve the minutes of the May 5 regular meeting and May 15 special meeting. Huber seconded; all in favor.
Aisenbrey moved to approve the May finance report. Fischer seconded; all in favor.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 4/30/08 Balance: |
67,627.95 |
13,785.46 |
23,036.01 |
23,228.98 |
664.28 |
55,178.35 |
183,521.03 |
|
Authorized Transfer 5/5/08 |
20,000.00 |
|
|
|
|
(20,000.00) |
0.00 |
|
Warrants: |
(43,679.01) |
(7,624.43) |
(10,441.57) |
(5,017.62) |
0.00 |
0.00 |
(66,762.63) |
|
Receipts: |
70,925.91 |
7,334.76 |
5,237.97 |
4,270.00 |
0.00 |
7,560.89 |
95,329.53 |
|
Interest: |
64.86 |
7.58 |
10.01 |
12.62 |
|
23.99 |
119.06 |
|
Checking 5/29/08 Balance |
114,939.71 |
13,503.37 |
17,842.42 |
22,493.98 |
664.28 |
42,763.23 |
212,206.99 |
|
Water Deposits Held |
|
(3,200.00) |
|
|
Restricted |
|
(3,200.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
96,462.55 |
31,338.12 |
35,082.73 |
2,643.72 |
47,667.62 |
|
213,194.74 |
|
Total Cash Assets: |
261,402.26 |
41,641.49 |
52,925.15 |
25,137.70 |
48,331.90 |
42,763.23 |
472,201.73 |
|
Profit or (Loss) for the month |
27,311.76 |
(282.09) |
(5,193.59) |
(735.00) |
0.00 |
7,584.88 |
28,685.96 |
RECEIPTS: Water 6899.76; Sewer 5237.97; Garbage 4140.00; Late Fees 80.00; Ambulance 1700.46; City Hall Rent, South Central Child Development 45.00; Tree & Park CD Interest 3.45; Overpay Reimbursement, Peg Thranum Insurance .04; POA, SuAnne Knutson, EMT Course 30.00; Cemetery CD Interest 114.18; Sales Tax 1% 7560.89 & 2% 7560.89; Highway & Bridge 4136.14; 5% License 282.74; Real Estate Taxes 55,722.24; Mobile Home Taxes 165.68; Sidewalk Assessments, Principal 1032.19 & Interest 52.90; Water – On Fee, M.E. Ulmer 10.00; Deposits, John Kisley 100.00, Billy/Jennifer Masterson 100.00 & Harold/Judi Willemstyn 100.00; Reconnect Fee, Heidi Walter 50.00, Jeremy Abma 25.00, Christian Sorlien 25.00 & Mike Wade 25.00; RU Site - Fees 55.00; Shingles, Alton Mettler 15.00 & John Woehl 5.00; Painted Wood, Alton Mettler 5.00, John Woehl 20.00 & Dennis Aisenbrey 10.00; White Goods John Koehne 10.00; & Harold Vis 10.00; Interest Earned 119.06. Total Receipts: $95,448.59.
Mehlhaf moved to approve the following warrants. Guthmiller seconded, all in favor.
WARRANTS APPROVED: Payroll: Council 622.49; Mayor 184.70; Finance 1059.09; Building 118.90; Police 3461.67; Streets 2740.53; Cemetery 115.44; Ambulance 588.46; Pool 341.04; Parks 634.11; Libraries 222.05; Development 249.36; Water 1478.08; Sewer 1484.86; Garbage 493.76; Group Insurance, Wellmark BCBS 1638.48, AFLAC 143.36 & Principal Life 610.20; Menno State Bank, Payroll Taxes 3879.21; SDRS, Retirement 1848.94. Professional Services: Zeeb’s Garbage Service 3217.50 & Bonnie Heirigs, Mow Cemetery 3 times 1740.00. Utilities: Golden West Co., Phone 388.72; NorthWestern Energy, Electricity 2108.48; Verizon Wireless, Police Cell Phone 69.51. Water Fund: B-Y Water, M. Gallons 1.702 M Gallons 4084.00; DENT, Drinking Water Fees 300.00 Sewer Fund: Dept. of Revenue, Samples 207.00. Garbage Fund: SD State Treasurer, Sales Tax 241.40. General Fund: Annual Donations: Menno Athletic Club 4000.00, Menno Baseball Association 1500.00, & Junior Legion Baseball 1000.00; GFOA, Registration 289.00; Petty Cash-General, Supplies 54.24; Elan, Virus Protection 48.98; SDPRA, Registration 30.00; Power People 4-H Club, Flowers-5th St. 200.00; Petty Cash-Pool Gate 100.00; Division of Motor Vehicles, Titles & Plates-Police Car & Truck 67.00; Brown & Saenger, Election Supplies 92.00; Classic Collision, Ford Pickup R&M 62.21; Hawkins, Pool Supply 858.59; Herrboldt Construction, Pool Repair 20,464.00; Jensen Insurance, Warning Siren 24.00; Ken’s Electric Pool Repair 1070.99; Klaudt Service, Fuel 934.84; Lyle Signs, Restroom Signs 41.00; Maxwell Steel & Welding, Sinks & Partitions-Pool 5196.00; Menno Food Market, Supplies 77.80; Menno Hardware, Supplies 48.52; Menno Lumber, Supplies & Pool Repair 1650.64; Mettler Fertilizer, Spray 154.00; Michael Todd Inc., Street Supply 117.70: Petty Cash-General, Supplies 50.77; Postmaster, Stamps 27.00; Radar Shop, Police Radar Re-certification 39.00; SD Federal Property, Police Car 10,500.00-Truck 10,900.00-file cabinets 395.00-fire supply 70.00-chemical gloves 2.00-toilet seats 12.00; SCPI, minutes-notices 312.52; Tom Ulmer, Spray Cemetery 430.00; Vantek, hook up warning siren 447.25; Valley Nat’l Gases, Oxygen 6.90; Walter Welding, lock-sharpen blades 37.74; Western Office Plus, Election supply 86.85 & file frames 29.64
No funds were transferred.
SCHEDULED BUSINESS: 7:35 p.m. Aisenbrey moved to approve the following malt beverage license renewals. Huber seconded; all in favor.
Mehlhaf moved to approve a permit allowing consumption of alcohol in a public place which will be used for a dance the night of July 5 from 4 p.m. until 2 a.m. July 6. The band must quit playing at 1 a.m. on July 6. The permit allows the alley between the Schnitz and the Beer Garden to be blocked off with barricades in the morning, but a fence must be put up prior to the dance. Aisenbrey seconded; all in favor.
School Board Rep David Herrboldt asked the council to extend the culvert that empties into the track field by 40’. Mehlhaf stated a better solution would be to have water run into a large bowel as it comes out of the culvert and lay a rock trough to disperse the water where we want it to go. Mehlhaf moved to buy fabric and 5”-8” rock to line the aforementioned trough, if the school pays someone to dig the trench. Huber seconded; all in favor.
Herrboldt & Kaufman left the meeting at 7:53 p.m.
Lendia and Greg Price, representing the Sioux Council, Menno Pack 191 of the Cub Scouts requested permission to fly the scouts “Keep Our Town Clean & Green” pennant from the bell tower next to city hall. The scouts are helping to clean up Menno Lake, area parks and rivers. Guthmiller moved to allow the scouts to fly their pennant from the bell tower. Huber seconded; all in favor. Prices left the meeting.
HEARING: 7:55 p.m. No action was taken on the water bill hearing. Mike Wade did not appear; the bill has been paid.
OLD BUSINESS: Nothing was added to the “To Do List”.
Capitol for a Day is in Freeman on June 3.
Bertsch will contact property owners concerning the drainage around the baseball field and continuing to the west. Huber moved to contact City Engineer Arens to see if installing larger culverts west of the High & Frasch Streets intersection would help move more water. Mehlhaf seconded; all in favor.
NEW BUSINESS: Huber moved to purchase the lightbar and controller as per the $2200 quote from Light and Siren for the 2005 police car. Fischer seconded; all in favor.
Any decision on having a donation box for electricity by the camper pads in the park was tabled to the July meeting.
Mehlhaf moved to allow fire rings by the camper pads in the city park, as long as they comply with the ordinances. Huber seconded; all in favor.
Huber moved to allow the Athletic Club to sell fireworks this season. Guthmiller seconded; all in favor.
Mehlhaf moved to approve Scott Simonsen as the new secretary/treasurer of the Menno Fire Department. Fischer seconded; all in favor.
Thranum reported SuAnne Knutson turned in the radio equipment she used as an EMT and has signed a payment agreement to repay the money that was paid for her EMT course since she is unable to fulfill her contract.
Huber moved to approve the $1175 change order for pool repairs from Herrboldt Construction. The change was due to walls collapsing after others were removed and unforeseen plumbing needs (i.e. installing anti-scald valves in the showers). Guthmiller seconded; all in favor.
Mehlhaf moved to hire Kory Henrichs as a sub-lifeguard and for the pool manager to hire other subs as she sees fit. Guthmiller seconded; all in favor.
Fischer moved to approve the extra help hired to paint the pool to ready it for opening and to pay minimum wage, $5.85/hour. Huber seconded; all in favor.
Mehlhaf moved to canvas the votes from the June 17 election on June 18 at 6 p.m. in the council room at city hall. Guthmiller seconded; all in favor.
The city attorney informed the council that June 9 is the court date for tickets issued concerning lot clean up and asked how the council wanted him to proceed with this matter. He was instructed to issue tickets and as a last resort, start civil action to have the property cleaned up. He was asked to see if anything can be done about cleaning up the property on the north side of Highway 18 at the east edge of town.
Statewide Transportation Improvement Program meetings will be held July 9 in Yankton at 1808 Summit Street at 10:00 a.m. and July 17 in the Mitchell Technical Institute Technology Center at 1800 East Spruce at 7:00 p.m.
Huber moved to pay expenses for any council person who wishes to attend the Elected Official Workshops to be held in Brandon on June 24 or in Pierre on July 11. Mehlhaf seconded; all in favor.
Mehlhaf moved to apply for an ambulance hardship exemption. Fischer seconded; all in favor.
Mehlhaf moved to approve the Statement of Extension to continue our Joint Cooperative Agreement with District III through December 31, 2009. Dues for 2009 will be $1066. Aisenbrey seconded; all in favor.
Huber moved to have Bertsch write a letter to the PUC stating we are unhappy with NorthWestern Energy’s decision not to place a serviceman in Menno. Guthmiller seconded; all in favor.
The council decided they didn’t wish to become a member of the Missouri River Corridor at this time.
Matthaei asked if we weren’t suppose to have yield or stop signs along the truck route so traffic would have to yield to the truck route. This will be checked into for the July meeting.
For Your Information: The packet from the May development meeting and the SEFP report were included in the council packets.
We received a letter from General Manager Michael Williams of B-Y Water District, advising us that they will not be responsible for devices added to or installed inside our water tower whose operation would depend on the water level in our tower.
Fischer moved to adjourn at 8:50 p.m. until Wednesday, July 2, 2008 at 6:00 p.m. Guthmiller seconded, all in favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor