MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:00 p.m. on November 6, 2008 in the council room at city hall. (The meeting date was changed due to lack of a quorum due to the high school football play offs.) Council present: Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Darrell Mehlhaf, Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Also present were Erik Kaufman, Glenn Kirschenman and Larry Kirschenman
Kotalik moved to approve the agenda. Guthmiller seconded; all in favor.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the October 6 regular meeting and October 16 special meeting. Aisenbrey seconded; all in favor.
Hoff moved to approve the corrected September finance report (Water deposits held total $3900, not $3800.) and the October finance report. Fischer seconded; all in favor.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Totals |
|
Checking 9/30/08 Balance: |
45,184.58 |
17,922.43 |
17,514.15 |
22,922.01 |
2,024.28 |
105,567.45 |
|
Street Equipment CD #41725 |
11,117.21 |
|
|
|
|
11,117.21 |
|
Warrants: |
(28,618.39) |
(8,314.20) |
(3,228.88) |
(5,001.95) |
0.00 |
(45,163.42) |
|
Receipts: |
30,249.85 |
9,793.50 |
5,115.18 |
4,419.00 |
600.00 |
50,177.53 |
|
Interest: |
36.29 |
11.62 |
11.62 |
13.38 |
|
72.91 |
|
Checking 9/30/08 Balance |
57,969.54 |
19,413.35 |
19,412.07 |
22,352.44 |
2,624.28 |
121,771.68 |
|
Water Deposits Held |
|
(4,200.00) |
|
|
Restricted |
(4,200.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
83,742.88 |
32,046.24 |
31,633.14 |
3,711.78 |
47,827.00 |
198,961.04 |
|
Total Cash Assets: |
191,712.42 |
47,259.59 |
51,045.21 |
26,064.22 |
50,451.28 |
366,532.72 |
|
Profit or (Loss) for the month |
1,667.75 |
1,490.92 |
1,897.92 |
(569.57) |
600.00 |
5,087.02 |
RECEIPTS: Water 9428.50; Sewer 5115.18; Garbage 4365.00; Late Fees 110.00; Ambulance 4218.91; City Hall Rent, Heartland Health Imaging 30.00, South Central Child Development 30.00 & Geraldine Schultz 30.00; Tree & Park CD Interest 3.45; City of Humboldt, Reimbursement for check cashed twice 50.00; Park Camping Fees, Mark Ulmer 10.00 & Frederrick Hawkinson 30.00; Environmental Services of Iowa, Scrap Metal & White Goods 934.78; Gravel, Ervin Ptak 20.00; NSF Check, Missy Ness 20.00 & Christian Sorlien 20.00; Temporary Malt Beverage Permit, Oktoberfest 10.00; Heidi Walter, Reimburse EMT Course 430.00; Golden West, Cable Franchise Tax 786.38; Audit Collection 103.03; Alcohol Beverage Remittance Fund 1211.88; Cemetery CD Interest 183.67; Cemetery Plots, Kenneth D/Cindy Bertsch (6) 450.00 & Elmer/Laura Oswald (2) 150.00; Sales Tax 16061.40; Highway & Bridge 2496.38; 5% License 418.15; Real Estate Taxes 2254.13; Penalty & Interest 8.74; Wheel Tax 178.95; Deposits, T & C Lodging 100.00, Fenenga, DeSmet, & Co., Inc. 100.00, & Lonny/Patty Hurst 100.00; On Fee, Peace Parsonage 10.00; Off Fee, Power Show 10.00, M.E. Ulmer 10.00 & CJ Fischer 10.00; Reconnect Fee, Mike Wade 25.00; RU Site-Fees 54.00; Perpetual Care Lots, Kenneth D/Cindy Bertsch (6) 450.00 & Elmer/Laura Oswald (2) 150.00; Interest Earned 72.91. Total Receipts: $50,250.44 (Street Equipment CD #41725 was cashed and $11,117.21 deposited to pay for the IH snow plow truck purchased in June.)
Fischer moved to approve the following warrants. Guthmiller seconded, all in favor.
WARRANTS APPROVED: Payroll: Council 569.89; Mayor 184.70; Finance 1004.78; Building 118.90; Police 3697.99; Streets 2592.18; Cemetery 115.44; West Nile 69.50; Ambulance 406.14; Parks 604.09; Libraries 294.77; Development 211.47; Water 1363.71; Sewer 1363.75; Garbage 891.61; Group Insurance, Wellmark BCBS 2084.24, AFLAC 143.36, Avesis 30.32 & Principal Life 640.82; Menno State Bank, Payroll Taxes 3778.19; SDRS, Retirement 1871.13. Professional Services: Zeeb’s Garbage Service, 284 residential 3479.00 & Bonnie Heirigs, Mow Cemetery 580.00. Utilities: Golden West, Phone 333.16; NorthWestern Energy, Electricity 1298.94; Verizon Wireless, Police Cell Phone 47.39. Elan, Lift Station Degreaser 299.47; Southeast Technical Institute, Red Flags Workshop 79.00; Little Guy Software, Software & 1500 Claim Forms 76.50; Banyon Data Systems, Fund Account Support 770.00; B-Y Water, 1.432 million gallons water 3544.00; Carl Hertz Construction, clean out ditch High/Jackson Streets & by cemetery 1026.68; City of Sioux Falls, water testing 40.56; Classic Collision, IH truck R&M-Ambulance R&M 261.82; Country Girl Floral, Plant for Schwitzer’s Funeral 25.00; Dakota Fluid Power, Pump for IH truck 363.82; Dakota Supply Group, flags to mark water lines 18.18; Dept of Revenue, sewer samples 82.00; Ken’s Electric, locate water line/hardware store 106.02; Klaudt Service, police-street-ambulance-park fuel & ambulance R&M 791.06; Nancy Kludt, 224 miles SDML convention 82.88; Luikens Repair, maintainer & IH truck R&M 1937.28; Menno Food Market, city hall supplies 10.60; Menno Lumber, street-cemetery supply 73.16; Menno Mercantile, chains IH truck 250.00; Petty Cash-General, postage-supplies 69.16; Reynolds Welding, ambulance oxygen 15.36; SD State Treasurer, sales tax, garbage 249.83 & parks 2.62; SCPI, minutes, audit report & notices 196.35; Western Office Plus, paper & toner 147.89; Bertsch Law Office, Legal Fees 126.00; SDML, Election School 15.00; Elan, room SDML Convention 195.00.
Scheduled Business: Glenn and Larry Kirschenman met with the council concerning the drainage ditch that was recently restored next to their property on Jackson Street. Before the next meeting, Kotalik and Mehlhaf will check into the cost of laying culvert to allow access to Kirschenman’s storage building.
Aaron Matthaei entered the meeting at 7:30 p.m. The Kirschenmans left the meeting at 7:35 p.m
OLD BUSINESS: “To Do List”: Stepanek appears to have the leak in the back room of the city hall fixed. Heckenlaible stated they were hoping to dig for the hardware store water shut off soon.
New Business: Mehlhaf made a motion to set December 1 at 7:33 p.m. as the date and time to hold a hearing on the applications of renewal for the following liquor licenses:
Hoff seconded; motion carried.
Guthmiller moved to approve Legislative Audit’s acceptance of the audit report for the two years ended December 31, 2007. Kotalik seconded; motion carried.
Hoff moved to approve Thranum attending election school in Sioux Falls on November 20. Guthmiller seconded; motion carried.
Aisenbrey discussed revising the penalties on our nuisance ordinance to make them more workable. He quoted Sioux Falls ordinance as $100-1st offense, $200-2nd offense. After that, the city is authorized to go in and clean up the property and assess the cost to the property. Our ordinance states a violation may be punishable by a fine of not more than $200 and each day any violation continues shall constitute a separate offense. This will be discussed at the next meeting.
Fischer moved to hire Galen Heckenlaible for extra maintenance help, as needed. Aisenbrey seconded; motion carried. Tolzin stated Heckenlaible was willing to obtain a CDL.
Thranum, as program administrator for the “Identity Theft Committee”, appointed Galen Guthmiller and Jerome Hoff to serve on the committee to develop the program.
Mehlhaf moved to approve using BDS Vault for off-site back up of our fund accounting and payroll programs. Hoff seconded; motion carried. Cost is $99 per year.
Discussion was had on collecting the assessments from the property at 114 N Pearl Street. Another letter will be sent before further action is taken.
Mehlhaf moved to accept the gift of a blue spruce for the cemetery from the Watson family. Guthmiller seconded; motion carried. The tree will be moved in the spring.
Guthmiller moved to appoint Ammon Auch as cemetery sexton. Fischer seconded; motion carried.
For Your Information: The packet from the October MADC meeting and the SEFP report were included in the council packets.
We received notice that our US Highway 18 project will be recommended for placement on the 2009 State Water Facilities Plan.
We received the Sewer Discharge Permit that is good from 1-1-09 to 12-31-13.
Mehlhaf moved to go into executive session at 7:55 p.m. to discuss personnel. Guthmiller seconded; motion carried.
Heckenlaible, Matthaei and Kaufman left the meeting.
Aisenbrey moved to come out of executive session at 8 p.m. Kotalik seconded; motion carried. No action was taken.
Mehlhaf moved to adjourn at 8:00 p.m. until Monday, December 1, 2008 at 7:30 p.m. Guthmiller seconded, motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor