MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on October 6, 2008 in the council room at city hall. Council present: Jerry Fischer, Galen Guthmiller, Jerome Hoff, and Darrell Mehlhaf, Finance Officer Peggy Thranum and Superintendent Fred Sayler. Dennis Aisenbrey and Jerome Kotalik were absent. Also present were Erik Kaufman and Aaron Matthaei.
Guthmiller moved to approve the agenda. Hoff seconded; all in favor.
REGULAR MEETING ITEMS: Mehlhaf moved to approve the minutes of the September 8 regular meeting. Fischer seconded; all in favor.
Hoff moved to approve the September finance report. Guthmiller seconded; all in favor.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Totals |
|
Checking 8/29/08 Balance: |
55,521.96 |
14,053.76 |
16,762.98 |
22,727.42 |
2,024.28 |
111,090.40 |
|
Cashed & Deposit Dev CD #41577 |
2,840.60 |
|
|
|
|
2,840.60 |
|
Warrants: |
(26,692.07) |
(8,536.86) |
(4,563.06) |
(4,432.67) |
0.00 |
(44,224.66) |
|
Receipts: |
13,480.60 |
12,392.81 |
5,301.80 |
4,611.00 |
0.00 |
35,786.21 |
|
Interest: |
33.49 |
12.72 |
12.43 |
16.26 |
|
74.90 |
|
Checking 9/30/08 Balance |
45,184.58 |
17,922.43 |
17,514.15 |
22,922.01 |
2,024.28 |
105,567.45 |
|
Water Deposits Held |
|
(3,800.00) |
|
|
Restricted |
(3,800.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
94,692.96 |
32,046.24 |
31,633.14 |
3,711.78 |
47,827.00 |
209,911.12 |
|
Total Cash Assets: |
189,877.54 |
46,168.67 |
49,147.29 |
26,633.79 |
49,851.28 |
361,678.57 |
|
Profit or (Loss) for the month |
(13,177.98) |
3,868.67 |
751.17 |
194.59 |
0.00 |
(8,363.55) |
RECEIPTS: Water 12267.81; Sewer 5301.80; Garbage 4500.00; Late Fees 65.00; Ambulance 1890.88; General Fund CD Interest 685.62; Tree & Park CD Interest 3.57; Park Camping Fees 70.00; 2 Faxes, Conan Bagley 2.00; Gravel, Golden West 130.00; NSF Check, Joi Hasz 20.00; 2000 Ford Crown Vic, William Spencer 501.00; 1974 IH Dump Truck, Paul Mehlhaf 2306.00; 1977 Dodge Utility Truck, Larry Mehlhaff 630.00; Cemetery CD Interest 110.38; Sales Tax 6005.25; 5% License 307.68; Real Estate Taxes 747.60; Penalty & Interest 5.62; Deposit, Brenda Edelman 100.00; Reconnect Fee, Mike Wade 25.00; RU Site-Fees 51.00; Shingles, Heckenlaible Construction 25.00 & Bender Construction 25.00; Painted Wood, Ed Havlin 10.00; Interest Earned 74.90. Total Receipts: $35,861.11 (Economic Development CD #41577 was cashed and $2840.60 deposited to help defray the expense of the donation given to MADC to purchase property on Fifth Street.)
Fischer moved to approve the following warrants. Guthmiller seconded, all in favor.
WARRANTS APPROVED: Payroll: Council 523.72; Mayor 161.61; Finance 667.43; Building 118.90; Police 2578.40; Streets 1837.05; Cemetery 115.44; West Nile 120.87; Ambulance 676.48; Pool 15.59; Parks 602.40; Libraries 240.23; Development 137.58; Water 997.85; Sewer 997.86; Garbage 438.08; Group Insurance, Wellmark BCBS 2084.24, AFLAC 143.36, Avesis 30.32 & Principal Life 640.82; Menno State Bank, Payroll Taxes 2810.92; SDRS, Retirement 1284.88. Professional Services: Zeeb’s Garbage Service 3466.75 & Bonnie Heirigs, Mow Cemetery 580.00. Utilities: Golden West, Phone 324.30; NorthWestern Energy, Electricity 1292.43; Verizon Wireless, Police Cell Phone 97.74. NSF Check, Missy Ness 50.00; Deposit Refund, Sarah Reiner (Check cashed twice) 50.00; Bertsch Law Office, Legal Fees 219.77; Brown & Saenger, Receipt Books 61.67; B-Y Water, 2.17 Million Gallons Water 5020.00; Classic Collision, IH Truck paint 279.38; DSG, Pentagon Keys 28.92; Dept. of Revenue, Water Samples 622.00; Dust Tex, Paper Towels-Bathrooms 45.50; Fred Haar Co., Liner-Maintainer 70.46; Kirschenman Electric, Replace Transfer Switch-Lift Station 310.50; Klaudt Service, Fuel & R&M 1664.25; Lyle Signs, Truck Route Signs 81.31; Menno Food Market, Paper Towels-Shop 37.20; Menno Hardware, Wrenches 18.44; Menno Lumber, Street Snow-Pool R&M & Supply 51.52; Mettler Fertilizer, Spray 91.48; Mettler Implement, IH Truck R&M 3.41; NASASP, Surplus Property Dues 39.00; One Call Systems, Locates 41.25; Petty Cash-General, Supplies 55.01; Petty Cash-Water, Supplies 3.18; Postmaster, Stamps 42.00; Schoenfish & Co., 06-07 Audit 7026.00; SD State Treasurer, Sales Tax-Garbage 260.70-Park Camp Fees 4.58; SCPI, Minutes-Ads 233.24; Tyndall Auto Supply, IH Truck Mirrors 59.98; Walter Welding, IH Truck Box Floor 1695.88; Western Office, Time Clock Ribbon-Shop 11.66
The finance officer reported the City of Humboldt will reimburse us for a check that was cashed twice at their city bar.
OLD BUSINESS: “To Do List”: Sayler will contact Stepanek to the fix leak that runs into the circuit breaker box in the back room. He is to contact SDRWA for help in locating the shut off for the hardware store. Mehlhaf moved to repair and install the water shut off to the hardware store as necessary. Guthmiller seconded; all in favor.
Mehlhaf moved to pursue the drainage project on High/Jackson Streets and to have the city attorney draw up easements for all land owners affected. He will contact Todd Hertz to go ahead with the surveying and to draw up a cost estimate. The city will remove the fences affected by the project and replace them. Guthmiller seconded; all in favor.
New Business: Hoff moved to set October 16 at 5:30 p.m. as the hearing date and time for a Temporary Malt Beverage Permit for Oktoberfest to be held at the Menno City/School Gym on October 23, 2008. Mehlhaf seconded; all in favor.
Fischer moved to accept the resignation of Harold Vis as restricted use site manager and relief police officer effective October 11, 2008. Guthmiller seconded; all in favor. Help wanted ads have already been placed in the paper.
Hoff moved to allow Thranum to attend a “Red Flag Rules” workshop in Sioux Falls. Guthmiller seconded; all in favor.
Guthmiller moved to adopt the following Identity Theft Resolution. Fischer seconded; all in favor.
Identity Theft Prevention Program
WHEREAS, Section 114 of the Fair and Accurate Credit Transactions Act of 2003 (16 C. F. R. § 681.2) requires all municipalities that operate utilities to develop an Identity Theft Prevention Program;
THEREFORE, BE IT RESOLVED, that the City of Menno hereby appoints the City Finance Officer as Program Administrator, with authority to develop, approve and implement an Identity Theft Prevention Program.
Dated this 6th day of October 2008.
ATTEST: Peggy Thranum, Finance Officer SIGNED: Larry Tolzin, Mayor
Mehlhaf moved to approve the Audit Report done by Schoenfish & Co., Inc. for the years January 1 to December 31, 2006 and January 1 to December 31, 2007. (Audit adjustments to the financial statements were presented to the council at the August 4, 2008 council meeting.) Hoff seconded; all in favor.
Thranum informed the council that our State Water Plan application has been submitted. The probable costs for our first application were $135,000. The probable costs on this application are $172,500; a difference of $37,500 due to the increase in costs.
Our restricted use site was inspected on September 15, 2008 by DENR for compliance with the Administrative Rules of South Dakota Article 74:27 and the city’s solid waste permit. We are pleased to report the inspection revealed acceptable operations and maintenance of our site. A copy of the inspection report is on file in the finance office.
Personnel that took the last EMT course have not been actively fulfilling their contract obligations. They will be notified to begin reimbursing the city for their expenses.
For Your Information: The packet from the September MADC meeting and the SEFP report were included in the council packets.
Mehlhaf moved to adjourn at 8:20 p.m. until Monday, November 3, 2008 at 7:30 p.m. Hoff seconded, all in favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor