MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on September 8, 2008 in the council room at city hall. Council present: Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Darrell Mehlhaf (entered at 7:37 p.m.), Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible.
Fischer moved to approve the agenda with the following addition: Rock by football field culvert. Kotalik seconded; all in favor.
REGULAR MEETING ITEMS: Aisenbrey moved to approve the minutes of the August 4 regular meeting and the following correction to the July 2 minutes: “Garbage receipts for June were $4260, not $42,600”. Hoff seconded; all in favor.
Hoff moved to approve the transfer of funds from the sales tax bond fund into the general fund and to close out the sales tax fund. Guthmiller seconded; all in favor. (The final sales tax bond payment was made July 30, 2008.)
Guthmiller moved to approve the August finance report. Fischer seconded; all in favor.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Garbage |
Perpetual Care |
Sales Tax |
Totals |
|
Checking 7/31/08 Balance: |
60,896.77 |
14,292.71 |
14,123.64 |
22,513.59 |
2,024.28 |
15,936.70 |
129,787.69 |
|
Transfer to close out sales tax fund |
15,936.70 |
|
|
|
|
(15,936.70) |
0.00 |
|
Warrants: |
(44,367.40) |
(9,901.99) |
(2,862.55) |
(4,802.68) |
0.00 |
0.00 |
(61,934.62) |
|
Receipts: |
23,019.13 |
9,654.07 |
5,491.19 |
5,002.00 |
0.00 |
0.00 |
43,166.39 |
|
Interest: |
36.76 |
8.97 |
10.70 |
14.51 |
|
0.00 |
70.94 |
|
Checking 8/29/08 Balance |
55,521.96 |
14,053.76 |
16,762.98 |
22,727.42 |
2,024.28 |
0.00 |
111,090.40 |
|
Water Deposits Held |
|
(3,800.00) |
|
|
Restricted |
|
(3,800.00) |
|
General Purpose CD's |
50,000.00 |
|
|
|
Account |
|
50,000.00 |
|
Designated Purpose CD's |
97,513.84 |
32,046.24 |
31,633.14 |
3,711.78 |
47,827.00 |
|
212,732.00 |
|
Total Cash Assets: |
203,035.80 |
42,300.00 |
48,396.12 |
26,439.20 |
49,851.28 |
0.00 |
370,022.40 |
|
Profit or (Loss) for the month |
(21,311.51) |
(238.95) |
2,639.34 |
213.83 |
0.00 |
0.00 |
(18,697.29) |
RECEIPTS: Water 9534.07; Sewer 5491.19; Garbage 4876.00; Ambulance 995.11; Tree & Park CD Interest 3.57; Pool Gate Receipts 278.00; Park Camping Fees 30.00; Patty Stansbury, 1 Copy .10; Temporary Malt Beverage Permit, Menno Fire Department 10.00; Consumption Permit, Beer Garden 12.50 & Schnitz 12.50; City of Salem, Reimburse Room-Municipal Clerks School 150.00; Zinger, Paint Rebate/Pool 20.00; Gravel, Joe Heirigs 40.00; Pool Petty Cash 100.00; Pool Supplies 2.00; Cemetery CD Interest 127.79; NorthWestern Energy, Storm Sewer R&M (Gas Line bored through) 920.00; Department of Health, Emergency Mosquito Grant 1092.00; City of Kaylor, Mosquito Spraying 225.00; Sales Tax 15,751.87; 5% License 438.12; Real Estate Taxes 820.69; Penalty & Interest 3.74; Port of Entry 1057.77; Wheel Tax 928.37; Water–On/Off Fee Nancy Zeeb, 20.00; Deposits, Crystal or Renee Willemstyn 100.00; RU Site-Fees 61.00; Shingles, Heckenlaible Construction 25.00 & Gebhardt Fischer 10.00; After Hours Admit, Doug Christian 10.00; Painted Wood, Menno School 10.00 & Dan Walker 10.00; Interest Earned 70.94. Total Receipts: $43,237.33
Hoff moved to approve the acceptance of the Emergency Mosquito Grant for $1092.00 and to increase the State Mosquito Grant Revenue and the West Nile Expenditure Budget for 2008 by said amount. Kotalik seconded; motion carried.
Mehlhaf entered the meeting.
Kotalik moved to approve the following warrants. Guthmiller seconded, all in favor.
WARRANTS APPROVED: Payroll: Council 523.72; Mayor 189.73; Finance 839.94; Building 118.90; Police 2582.80; Streets 1881.58; Cemetery 115.44; West Nile 163.84; Ambulance 455.22; Pool 2801.58; Parks 587.40; Libraries 236.59; Development 129.18; Water 967.58; Sewer 967.58; Garbage 428.35; Group Insurance, Wellmark BCBS 1638.48, AFLAC 143.36 & Principal Life 640.82; Menno State Bank, Payroll Taxes 3435.17; SDRS, Retirement 1326.61. Professional Services: Zeeb’s Garbage Service 3491.25 & Bonnie Heirigs, Mow Cemetery 580.00. Utilities: Golden West, Phone 320.82; NorthWestern Energy, Electricity 2140.49; Verizon Wireless, Police Cell Phone 99.34. SDML, Conference Registration 150.00; Kansas State Bank, Fire truck payment 8574.17; Elan, MC School Room 300.00 & Lift Station Degreaser 589.05; Deposit Refund, Sarah Reiner, 50.00; Overpay water-David Bender 31.50, Ken Bertsch 24.81, Sharon Burns 11.00, Cliff Handel 20.50, Eleanor Hertz 26.78, Larry Klaudt 24.19, George Liebl 15.97, Darrell Mehlhaf 11.92, Vernet Mielke 11.00, Sam Nusz 56.00, Don Okrina 135.86, Darlene Schempp 35.73, Mike Smidt 74.86, Robert Winter 47.33, Zion Reformed Parsonage 10.62; NSF Joi Hasz 51.76; NorthWestern Energy, Pole for Warning Siren 372.00; Bertsch Law Office, Legal Fees 922.91; Brown & Saenger, Office Supply 39.25; B-Y Water, 2.551 million gallons water 5782.00; Cummins Central Power, Transfer switch-lift station 2117.34; Department of Revenue, Pool Samples 120.00; Hawkins, Pool Supply 1190.43; Heckenlaible Construction, Sidewalk/Curb & Gutter by Pump House 2384.59; Heiman, Inc., Fire Supply 298.29; Klaudt’s, Police-Street-Ambulance-Park Fuel & Pickup-Truck Tires 2169.25; Maxwell Sign & Graphics, Sign for Park Camping 27.00; Mehlhaff Construction, 3 semi-loads gravel 361.50; Menno Food Market, Office-Street-Pool Supply 81.54; Mettler Fertilizer, Gravel 886.50 & Spray Lagoon 257.56; Mettler Implement, Street Repair & Supply 41.85; New Century Press, Community Guide Ad 389.00; One Call Systems, Water & Sewer Locates 180.00; Reynolds Welding, Ambulance Oxygen 22.83; Scotland Redi-Mix, Concrete for Sidewalk/Curb & Gutter by Pump House 1689.76; SD State Treasurer, Sales Tax-Garbage 282.83, Pool 15.74 & Parks 1.96; SCPI, Minutes, Supplemental Appropriations & Ad 308.35; Vantek, Police Radio R&M 75.00; Walter Welding, Sharpen Mower Blades 12.00; Johnny Woehl, Stripe Street & Supplies 742.85.
Fischer mentioned it was thought the new warning siren was struck by lightening. Thranum stated they are still trying to get the generator fixed at the lift station from the damage done due to the power surges in January.
Scheduled Business: Bids were opened and read for the following advertised surplus property.
1. 2000 Ford Crown Victoria – One bid was received from William/Constance Spencer $501.
2. 1974 Int. Model 1700 Dump Truck – Four bids were received: Menno School District 33-2 $500, Larry Mehlhaff $1150, Paul Mehlhaf $2306 and Elton Lehr $1910
3. 1977 Dodge Utility Truck – Three bids were received: Larry Mehlhaff $630, Robert Huber $505.55 and Rocky Zeeb $555.50
Mehlhaf moved to accept the high bid for each item: 2000 Ford Crown Victoria – William/Constance Spencer $501, 1974 Int. Model 1700 Dump Truck – Paul/Patti Mehlhaf $2306 and 1977 Dodge Utility Truck – Larry Mehlhaff $630. Fischer seconded; all in favor.
Discussion was held on declaring an old John Deere tractor surplus; no action was taken.
OLD BUSINESS: Nothing was added to the “To Do List”. In the June 2, 2008 minutes, the council moved to purchase fabric and rock to line a trough where the water empties out of the culvert at the track field. Mehlhaf suggested maybe a better solution would be to seed grass and tack down a material that has nylon net on both sides of a layer of straw. Kotalik will speak with those doing the work at the track field to see what they would prefer.
The drainage problem on High-Jackson Streets was discussed. Mehlhaf will speak with the landowners about cutting the drainage ditch near the old railroad track to the north before we have our engineer do any surveying. Maintenance was informed they should clean out the culverts and cut out some dirt by Glenn Kirschenman’s building.
Guthmiller moved to approve the following resolution to place us on the State Water Plan. Kotalik seconded; all in favor.
AUTHORIZING RESOLUTION
STATE WATER PLAN
WHEREAS, the City of Menno has identified the need to make certain repairs and improvements to its drinking and drainage water systems; and
WHEREAS, the City of Menno requests placement on the State Water Plan; and
WHEREAS, the City of Menno is eligible for placement on the State Water Plan; and
WHEREAS, with the submission of the State Water Plan application, the City of Menno assures and certifies that all State Water Plan program requirements will be fulfilled,
THEREFORE, BE IT RESOLVED, that the City of Menno duly authorizes the submission of this State Water Plan application,
AND BE IT FURTHER RESOLVED that the Mayor of the City of Menno is authorized to execute this State Water Plan application of the City of Menno.
Dated this 8th day of September 2008.
ATTEST: Peggy Thranum, Finance Officer SIGNED: Larry Tolzin, Mayor
The director of District III contacted the finance office concerning drainage projects for EDA funding. Thranum provided him with the following drainage problems that have been discussed at past council meetings.
Following discussion, Hoff moved to declare the property at 711 E US Highway 18 a nuisance. Guthmiller seconded; all in favor.
New Business: Hutchinson County Emergency Manager Dave Hoffman contacted the finance office concerning a grant received to replace the police department EF Johnson radios with Motorola radios. The total estimated cost of 2 Motorola XTL 2500 car mobile radios, 1 Motorola XTL 2500 base radio and 1 Motorola XTS 2500 portable radio is $11,633; our share would be approximately $2350-$3000 – dependent on where the radios are purchased from. Guthmiller moved to increase the 2009 Police Expenditure Budget and the Means of Finance, Estimated Unencumbered Undesignated Fund Balance to be used as a Means of Finance by $3000 for the aforementioned radios. Mehlhaf seconded; all in favor.
Hoff moved to approve the second reading of Ordinance #2008-2, an ordinance setting the appropriations for the 2009 Budget as amended by the addition of $3000 to the Police Expenditure Budget and Means of Finance. Fischer seconded; all in favor.
There is one delinquent account for the 2007-2008 Water Year; Mike Wade $9.49. No action was taken.
Guthmiller moved to declare the light poles that were removed from the tennis courts as surplus property and to donate them to the Power Show. Kotalik seconded; all in favor.
The city received notice from B-Y Water that beginning January 1, 2009 towns will have the minimums on their water rates increased from $2.00/1,000 gallons to $2.60/1,000 gallons.
Discussion was had on replacing the culverts on the south side of E Frasch Street as the one is collapsed and the other isn’t large enough. The council discussed installing another culvert on the corner and possibly installing one diagonally from the north ditch to the south ditch to assist the flow of water.
For Your Information: The packet from the August MADC meeting and the SEFP 2008 Semi-Annual report were included in the council packets.
A copy of the new Menno Community Guide was given to each council member.
Mehlhaf moved to adjourn at 8:55 p.m. until Monday, October 6, 2008 at 7:30 p.m. Guthmiller seconded, all in favor.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor