MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on April 6, 2009 in the council room at city hall. Council present: Dennis Aisenbrey, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Darrell Mehlhaf; Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible and Police Chief Mark Hento. Erik Kaufman and Aaron Matthaei were also present.
Fischer moved to approve the agenda with the following addition: Senate Bill #154. Guthmiller seconded; motion carried.
REGULAR MEETING ITEMS: Aisenbrey moved to approve the minutes of the March 2 regular meeting and the March 16 special meeting. Kotalik seconded; motion carried.
Guthmiller moved to approve the March finance report. Fischer seconded; motion carried.
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking 2/27/09 Balance: |
129,096.33 |
13,193.16 |
18,969.72 |
134.28 |
161,393.49 |
|
Warrants: |
(20,843.51) |
(6,982.65) |
(3,774.01) |
0.00 |
(31,600.17) |
|
Receipts: |
30,450.89 |
7,242.98 |
4,857.42 |
150.00 |
42,701.29 |
|
Interest: |
29.59 |
2.86 |
4.27 |
|
36.72 |
|
Checking 3/31/09 Balance |
138,733.30 |
13,456.35 |
20,057.40 |
284.28 |
172,531.33 |
|
Water Deposits Held |
|
(4,300.00) |
|
Restricted |
(4,300.00) |
|
General Purpose CD's |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
114,292.89 |
42,772.79 |
40,599.47 |
50,327.00 |
247,992.15 |
|
Total Cash Assets: |
303,026.19 |
51,929.14 |
60,656.87 |
50,611.28 |
466,223.48 |
|
Profit or (Loss) for the month |
9,636.97 |
263.19 |
1,087.68 |
150.00 |
11,137.84 |
RECEIPTS: Water 6989.19; Sewer 4857.42; Garbage 4155.00; Late Fees 145.00; RU Site Fees 52.00; Ambulance 3348.87; Ambulance Fees Interest .02; City Hall Rent, South Central Child Development Feb & Mar 60.00; Tree & Park CD Interest 3.22; General Fund CD Interest 585.89; Lease, Menno Livestock 100.00; 6 Copies, Wanda Pond .10, Eileen Kasper .10, Jake Luikens .10, Irene Zeeb .10, Bryce Miller .10 & Viola Munkvold .10; Gravel, Elmer Zeeb 15.00; Brome Hay, Bryan Kludt 425.00; Reimburse Legislative Dinner, Barb Tolzin 10.00; Reimburse Handicap Signs, Legion 23.23; Cemetery CD Interest 143.15; 2 Cemetery Plots Ray Heckenlaible 150.00; Sales Tax 15166.70; Bank Franchise Tax 3511.89; 5% License 296.17; Real Estate Feb ’08 2259.15; Water - Repair Supplies, Jerry Fischer 33.79; On/Off Fees Howard Kuhlmann 20.00; Deposits, Teddy Schelske 100.00 & John Hess 100.00; 2 Perpetual Care Cemetery Lots, Ray Heckenlaible 150.00; Interest Earned 36.72. Total Receipts: $42,738.01.
Kotalik moved to approve the following warrants. Hoff seconded; motion carried.
WARRANTS APPROVED: Payroll: Council 639.16; Mayor 252.19; Finance 741.97; Building 122.47; Police 2645.98; Streets 2607.79; Garbage 177.15; Cemetery 118.90; Ambulance 389.82; Library 230.86; Development 148.11; Water 1189.43; Sewer 1189.45; Group Insurance, Wellmark BCBS 2084.24, AFLAC 135.34, Avesis 30.32 & Principal Life 658.49; Menno State Bank, Payroll Taxes 2677.13; SDRS, Retirement 1365.73. Professional Services: Rocky Zeeb’s Garbage Service 3093.75 Utilities: Golden West Co., Phone 321.29; NorthWestern Energy, Electricity 2412.39; Verizon Wireless, Police Cell Phone 45.18. SDSWMA, RU Site Workshop 100.00; District III, Legislative Dinner 20.00; Elan, pool cleaner-sewer sweetener/development dues 888.87; SDML, meeting 26.00; B&L Communications, Police supply 139.10; Bertsch Law Office, Legal Fees 567.13; Glenda Bohlmann, Recertify CPR 1 EMT & ½ 12 firemen 105.00; Brown & Saenger, Receipt Book & Toner 70.55; Business Forms & Accounting, Fund Account Checks 85.58; B-Y Water, 1.485 million gallons 4541.00; Dakota Pump, Install new sewer pumps 650.16; Deposit Refund, Gail Guthmiller 100.00; Ken’s Electric, furnace, bathroom R&M 157.00; Klaudt Service, fuel 583.80; Menno Food Market, supplies 48.26; Menno Lumber, street R&M 30.19; One Call Systems, Locates 19.50; Petty Cash-General, postage 69.78; Petty Cash-Water, postage 8.15; Schoenfish & Co., Annual Report 540.00; SDSWMA, Dues 100.00; SD State Treasurer, sales tax-garbage 237.83; SDWWA, dues 20.00; SDML Workers’ Comp Fund, Audited Billing 124.00; SCPI, Publishing 294.32; Clarence Simonsen, ambulance laundry 7.88; Vantek, batteries-fire 503.00; Walter Welding, water shut off R&M 20.60; Zeeb Insurance, FO Bond 525.00
SCHEDULED BUSINESS: Kotalik moved to allow Hento to purchase Unit 2, a Kodak Digital Camera for $179.99, a memory card for $19.99 and a HP Printer for $99.99; total $299.97. Hoff seconded; motion carried.
7:37 p.m. Glenn Kirschenman entered the meeting.
Four quotes were received for the pool roof.
1. Alton Mettler – Labor only $3005.00
2. Les Hamberger – Labor only $5950.00
3. Herrboldt Construction Inc. – Material & Labor $9792.00
4. Heckenlaible Construction Inc. – Labor, Materials & all taxes $7895.42
Guthmiller moved to accept the quote from Heckenlaible Construction Inc. for $7895.42 for labor, materials and all taxes to remove the old roof and build a new truss roof over the pool bathhouse. Hoff seconded; motion carried.
Kirschenman asked if the city would install culverts in the drainage ditch by his shed if he paid for the culverts. Mehlhaf moved to install culverts in the drainage ditch by Glenn Kirschenman’s shed as long as Kirschenman pays for the culverts. Kotalik seconded; motion carried. Glenn left the meeting at 8:05 p.m.
OLD BUSINESS: Nothing was added to the “To Do List”.
Mehlhaf stated the day after we had ordered the G-force slide for the pool, the company called back and told us it was not commercial rated, but they had one that was. Mehlhaf moved to rescind his March 2 motion to purchase a G-Force slide from Inter-Fab for the swimming pool for approximately $2800. Fischer seconded; motion carried.
Mehlhaf moved to purchase a commercial grade Turbo Twister Slide for $2449 for the pool. Fischer seconded; motion carried.
Heckenlaible stated the pool needed to be drained before pool drain covers could be ordered and the weather hasn’t been cooperating to allow this.
NEW BUSINESS: Two quotes were received for fixing the heaved floor in the finance office.
It was decided further study needed to be done before a decision was made. This was tabled till next month.
Hento left the meeting at 8:30 p.m.
Mehlhaf moved to pay pool personnel the following for the 2009 season: manager $8/hr, returning full-time guards $7.25/hr, 1st year full-time guard $7/hr, part-time guards, certified $6.80 and part-time guards, not certified $6.50/hr. Each year a guard returns, they will receive a 25 cent/hour raise over the previous year. Aisenbrey seconded; motion carried.
Fischer moved to have Tom Ulmer spray the cemetery for $430. Guthmiller seconded; motion carried.
Hoff moved to pay expenses for Sayler and Heckenlaible to attend the Wastewater Seminar in Mitchell May 13-14 and the Mosquito Workshop in Sioux Falls on April 30. Aisenbrey seconded; motion carried.
Thranum reported applying for a Mosquito Prevention and Control Program Grant. If awarded, we will receive one of two package options of chemicals.
No action was taken on the RDO G series motor grader demo or the Titan Machinery open house.
Mehlhaf moved to pay expenses for Thranum to attend Human Resource/Finance Officers’ School in Pierre June 9-12. Guthmiller seconded; motion carried.
Hoff moved to raise the insured value of the fire hall to $374,400. Guthmiller seconded; motion carried.
Tracy Goehring had submitted a paper stating they did not wish to run the softball concession stand for 2009.
Guthmiller moved to allow Jodi Fischer run the concession stand at the softball field this summer. Fischer seconded; motion carried.
Guthmiller moved to approve the 2008 Annual Report. Hoff seconded; motion carried.
Hoff moved to have Menno represented at the Disaster Mitigation meeting in Olivet April 22. Guthmiller seconded; motion carried.
Mehlhaf moved to approve the 2008 Annual Water Quality Report. Aisenbrey seconded; motion carried.
Improvement Suggestions from Safety Benefits should be turned in by the next council meeting.
Aisenbrey moved to have spring clean up on April 20 with a snow date of April 27. The garbage contractor will be paid $175 a trip and $39/ton tipping fee. Fischer seconded; motion carried.
Kotalik moved to pay $200 toward planting flowers on Fifth Street by the Power People 4-H Club. Hoff seconded; motion carried.
Guthmiller moved to place an ad in the paper and to participate in Severe Weather Preparedness Week in South Dakota April 20-24. Aisenbrey seconded; motion carried. On Wednesday, April 22, a statewide tornado drill will be conducted by the National Weather Service. Menno will participate in this drill. At 10 a.m. a test “Tornado Watch” will be issued, at 10:15 a.m. a test “Tornado Warning” will be issued and at 10:30 p.m. all watches and warnings will be canceled.
Purchasing property across from the softball field for parking was discussed. A letter will be written to the landowner to see if there is any interest in selling.
Aisenbrey moved to have someone in the office when the finance officer is absent. Guthmiller seconded; motion carried.
Fischer moved to pay office help $6.55/hour. Kotalik seconded; motion carried.
Tolzin will be in the office April 9 and April 16-17 in Thranum’s absence.
Senate Bill #154 mandates local governments to adhere to the Uniform Building Code when constructing or remodeling buildings if they do not have an ordinance of their own.
The March MADC packet and SEFP report were part of the council packets.
Tolzin congratulated Sayler and Heckenlaible for being awarded the 2008 Excellent Operation and Maintenance Award for the city’s wastewater treatment facility. This award is given to systems recognized as having outstanding wastewater system operations and compliance with its Surface Water Discharge permit.
Guthmiller moved to adjourn at 9:04 p.m. until Monday, May 4, 2009 at 7:30 p.m. Aisenbrey seconded; motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor