MINUTES OF CITY COUNCIL SPECIAL MEETING
MENNO, SOUTH DAKOTA
The purpose of this meeting was to finish business for the year 2009.
Mayor Darrell Mehlhaf called the meeting to order at 5:38 p.m. with the following answering roll call: Councilmen Jerry Fischer, Galen Guthmiller (entered at 5:40 p.m.), Jerome Hoff, Jerome Kotalik and Scott Simonsen. Finance Officer Peggy Thranum, Editor Eric Kaufman and Ron Diede were also present.
Hoff moved to approve the agenda with the following amendments: Delete Utility Account Write-Offs and Add Snow Removal. Fischer seconded; all ayes.
Hoff moved to appoint Ronald Diede to the Ward II council seat vacated by Darrell Mehlhaf until the next election. Simonsen seconded. Roll call: Guthmiller, Hoff, Kotalik, Simonsen, Fischer all ayes, no nays. Motion carried.
Ronald Diede took the oath of office.
Fischer moved to elect Jerome Hoff as council president and Galen Guthmiller as Vice-President. Kotalik seconded; all ayes.
Guthmiller moved to have Mayor Mehlhaf be the contact/signatory for the Small Community Planning Grant. Hoff seconded; all ayes.
We received notice that the application for the Small Community Planning Grant has been approved for the engineering study to evaluate the city’s wastewater collection and treatment system. Fischer moved to approve signing the grant agreement. Guthmiller seconded; all ayes. The State grants an amount not to exceed 80% of the final costs of an Engineering Study or $8000, whichever is less, subject to the terms and conditions set forth in the grant agreement. In consideration of the funding by the State, the City agrees to provide local match and, warrants, and represents that it will comply with the terms and conditions of the grant agreement.
Hoff moved to add to the following Capital Accumulations Reserve Funds in the amounts shown: Finance Equipment $700, Police Car Replacement $1000, Street Equipment $1869, US Highway 18 Improvements $22,100, Water Improvements $8500 and Sewer Improvements $16,000. Kotalik seconded; all ayes.
The mayor asked the public to help in digging out fire hydrants near their homes to be ready in case of an emergency. He stated the truck routes will be widened and blind intersections worked on soon. He requested care from citizens in piling up snow so it doesn’t encroach onto the streets and cause more problems. He thanked everyone for their patience until we are able to get things cleaned up.
Guthmiller moved to hire Mettler Implement to assist with snow removal when the mayor/council deems it necessary for maintenance to have the help. Hoff seconded; roll call-all ayes.
Hoff moved to approve the warrants as presented. Kotalik seconded; all ayes.
WARRANTS APPROVED:
Payroll: Council 569.90; Mayor 184.70; Finance 1241.09; Building 122.47; Police 3992.21; Street 4143.11; Garbage 559.01; Cemetery 118.90; Ambulance 720.22; Library 230.86; Economic Development 252.54; Water 1900.27; Sewer 1900.26; SDRS, Retirement 2218.28; Menno State Bank, Payroll Taxes 4395.33; Wellmark BCBS, Group Insurance 2489.88; AFLAC, Insurance 135.34; Avesis, Vision 30.32. Professional Services: Rocky Zeeb’s Garbage Service, 383 Residential 3183.75. Utilities: NorthWestern, Electricity 1950.01; Mettler Implement, Snow Removal 2980.00; Menno State Bank, Capital Accumulations CD’s 50,169.00; B&B Contracting, lagoon R&M 300.00; Brown & Saenger, office supply 35.54; Dakota Pump, sewer pump R&M 2251.92; Heiman, fire extinguisher R&M 157.16; Kirschenman Electric, sewer generator R&M 157.49; Klaudt Service, fuel & R&M 1665.48; Menno Mercantile, pool R&M 6.45; One Call Systems, locates 19.50; Petty Cash-General, postage-supplies 37.83; Jim Schramm, Architect-Pool 600.00; SCPI, publishing 248.96; Van Diest Supply, West Nile supply 1603.85; Deposit Refunds, Shirley Adam 100.00 & Matt Zeeb 100.00; Ken’s Electric, hydrant R&M 18.39; Returned Checks, Michelle Mosher 53.00 & Randy Woehl 45.00.
RESOLUTION 12-30-2009 #6
TRANSFER FUNDS PURSUANT TO SDCL 9-21-6.1.
Alderman Jerome Kotalik introduced the following resolution to transfer funds pursuant to SDCL 9-21-6.1 and moved for its adoption.
Funds are transferred in the General Fund from the Contingency Department E 101-41150 to the following departments:
101-41920 General Government Buildings $ 647.00
101-45100 Pool $ 721.00
101-45200 Parks $ 922.00
Total $2,290.00
Alderman Jerry Fischer seconded the motion.
Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Scott Simonsen voting aye; no one voting nay. Motion passed.
DATED this 30th day of December 2009.
Peggy Thranum, Finance Officer Darrell Mehlhaf+, Mayor
Kotalik made a motion to write off the following ambulance accounts as uncollectible in the following amounts: #2027-2/27/07 $503.08, #2028-3/3/07 $410.68, #2035-4/27/07 $292.84 and #2051-9/8/07 $260.68 – total 2007 $1467.28; #2110-9/3/08 $396.20, #2134-11/20/08 $536.70 and $386.13 assignment – total 2008 $1319.03; assignment thus far for 2009 $7234.65. Total write-off $10,020.60. Guthmiller seconded; all ayes. (We are required by Medicare to accept assignment; thus the ambulance write-offs for assignment are the difference between what we charge for an ambulance claim and what we are paid.) (Correction: #1915, 07/27/2005 for $385.68 was written off 12/29/08.)
Fischer moved to allow Sayler and Heckenlaible to attend Pesticide Training in Yankton January 7, 2010. Guthmiller seconded; all ayes.
Hoff moved to advertise for garbage contract bids. Simonsen seconded; all ayes
The mayor thanked the Power Show for letting us dump snow and Mettler’s for their assistance in clearing the streets. Diede moved to put a thank you in the paper to everyone that helped with the snow removal. Simonsen seconded; all ayes.
Simonsen moved to adjourn at 6:20 p.m. Diede seconded; motion carried.
ATTEST: CITY OF MENNO, SD
___________________________ _________________________
Peggy Thranum, Finance Officer Darrell Mehlhaf, Mayor