MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 5:30 p.m. on July 2, 2009 in the council room at city hall. Council present: Jerry Fischer, Jerome Hoff, Jerome Kotalik, Darrell Mehlhaf and Scott Simonsen; Finance Officer Peggy Thranum, Superintendent Fred Sayler and City Engineer Vernon Arens (entered at 5:37 p.m.). Councilman Galen Guthmiller was absent. Erik Kaufman was also present.
Hoff moved to approve the agenda. Simonsen seconded; all ayes.
REGULAR MEETING ITEMS: Mehlhaf moved to approve the minutes of the June 1 regular meeting. Fischer seconded; all ayes.
Fischer moved to approve the June finance report. Mehlhaf seconded; all ayes.
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking 5/29/09 Balance: |
191,826.16 |
14,578.29 |
24,279.95 |
369.28 |
231,053.68 |
|
Deposited Pool CD #41992 |
17,948.89 |
|
|
|
17,948.89 |
|
Warrants: |
(44,526.36) |
(10,504.65) |
(3,909.72) |
0.00 |
(58,940.73) |
|
Receipts: |
37,414.34 |
10,508.39 |
4,805.60 |
0.00 |
52,728.33 |
|
Interest: |
40.69 |
2.92 |
5.05 |
|
48.66 |
|
Checking 6/30/09 Balance |
202,703.72 |
14,584.95 |
25,180.88 |
369.28 |
242,838.83 |
|
Water Deposits Held |
|
(4,800.00) |
|
Restricted |
(4,800.00) |
|
General Purpose CD's |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
97,924.69 |
43,405.04 |
41,085.20 |
50,327.00 |
232,741.93 |
|
Total Cash Assets: |
350,628.41 |
53,189.99 |
66,266.08 |
50,696.28 |
520,780.76 |
|
Profit or (Loss) for the month |
10,877.56 |
6.66 |
900.93 |
0.00 |
(6,163.74) |
Simonsen moved to approve the following warrants. Hoff seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 523.72; Mayor 161.61; Finance 772.31; Building 122.47; Police 2920.09; Streets 2044.17; Garbage 723.95; Cemetery 118.90; Ambulance 242.69; Pool 2401.75; Parks 510.36; Library 352.57; Development 134.67; Water 1109.55; Sewer 1102.82; Group Insurance, Wellmark BCBS 2084.24, AFLAC 135.34, Avesis 30.32 & Principal Life 658.49; Menno State Bank, Payroll Taxes 3101.74; SDRS, Retirement 1363.57. Professional Services: Bonnie Heirigs, 2 cemetery mowing 1200.00; Rocky Zeeb’s Garbage Service 3150.00. Utilities: Golden West Co., Phone 448.67; NorthWestern Energy, Electricity 1523.57; Verizon Wireless, Police Cell Phone 47.39. SDML, Elected Officials Workshop 20.00; Power People 4-H Club, Flowers/5th Street 200.00; Storm Thank You, B & H Publishing 9.00, New Century Press 15.00, Parkston Advance 11.30, Hutchinson Herald 9.90 & Freeman Courier 9.90; BDS, Fund Account Support 770.00; Bertsch Law Office, Legal Fees 508.40; Brown & Saenger, Office Supplies 42.90; B-Y Water, 2.219 million gallons water 6449.40; Dairy Bar, Salads-Storm clean up 90.00; Dept. of Revenue, Pool samples 24.00; Fensel’s, softball field light bulbs 234.90; Jennifer Friederich, F.O. school room 93.91; Gemar’s Market, Wieners-storm clean up 179.67; Hawkins, pool-water supplies 2741.66; HD Supply, water supply 115.58; Heiman, pool supply 263.29; Jensen Insurance, pool slide insurance 176.00; Jebro, 24.99 T asphalt 11932.73 & demurrage .75hr. 56.25; Ken’s Electric, Baseball Field Ladies RR R&M 56.89; Klaudt Service, police R&M 7.50 & police-fire-street-park gas 629.66 & storm clean up fuel 268.20; Luikens Repair, Sweeper R&M 289.32; MC&R Pools, pool suction system renovation 6845.63; Menno Fire Dept., 8 firemen ½ expenses-school 3703.71; Menno Food Market, building-street supplies 19.36 & food-storm clean up 347.96; Menno Lumber, garbage-pool-park supplies 308.59 & street R&M 25.00; Mettler Fertilizer, spray lagoon borders 312.74; O’Connor & Sons Trucking, haul rock chips 1324.23; One Call Systems, Locates 42.90; Petty Cash-General, postage-envelopes 56.02; Zeeb Garbage Service, Pool-Parks 200.00; Fred Sayler, storm clean up- trailer rent 75.00; SDARWS, dues 335.00; SCPI, minutes-notice 156.50; SD State Treasurer, sales tax garbage 236.59, park 1.96 & pool 158.21; Spencer Quarries, 300.28T rock chips 2627.45; Stern Oil Co., 5 drums/park trash cans 100.00; Team Lab, pool supply 544.50; Walter Welding, sharpen mower blades 15.00 & water shut off tool R&M 30.00; Western Office Plus, police printer ink 37.98.
SCHEDULED BUSINESS: Arens has visited with the DOT and stated we may connect into the state’s storm sewer on the east side of Menno during the US Highway 18 project. He will work on cost estimates this winter.
Arens viewed the reports A-Tech prepared when they cleaned and videoed our sewer lines. He suggested we apply for a Small Community Planning Grant to allow us to hire an engineering consultant to develop a project specific engineering report. The report’s level of detail will be on par with the facilities plan required for SRF projects. Communities will be reimbursed 80% of the cost of the engineering study upon completion of the engineering report. The maximum reimbursement a community may receive is $6000 for a water study and up to $8000 for wastewater related studies if infiltration and inflow analysis are conducted. No action was taken.
OLD BUSINESS: “To Do List” Sayler stated things were ready for the Fourth.
Fischer moved to advertise for estimates to fix the roofs on the picnic shelters at the park. Estimates will be opened at the August 3 council meeting. Repairs must be completed by the end of August. Kotalik seconded; all ayes.
NEW BUSINESS: Mehlhaf made a motion to approve the “Notice of Taking Tax Deed by County” for Lot 12, and the North ½ lot of Lot 11, in Block 1, of Dannenbrings Addition, to the City of Menno, Hutchinson County, South Dakota (Cert. #050048) (Jeremy D. & Jennifer Abma). Simonsen seconded; all ayes.
No action was taking on having a bathroom at the restricted use site.
Sayler said they were trying to find a water pump for the generator motor at the lift station.
Hoff made a motion to adopt Ordinance #2009-1, an ordinance providing for flood damage prevention in the city. Simonsen seconded. Jerry Fischer, Jerome Hoff, Jerome Kotalik, Darrell Mehlhaf and Scott Simonsen all voting aye; Galen Guthmiller absent.
Fischer moved to pay Tolzin’s expenses for attending the STIP meeting in Yankton on July 1 and for those council attending the STIP meeting July 23 at the Mitchell Technical Institute Technology Center. Hoff seconded; all ayes.
Kotalik moved to hold the budget meeting July 22 at 7 p.m. Hoff seconded; all ayes.
Fischer moved to begin the Annual Water Reading on August 3. Kotalik seconded; all ayes. Maintenances is to keep track of all old meters and lead lines.
Hoff moved to set August 3, 2009 at 7:35 p.m. as the hearing date and time for a Temporary Malt Beverage Permit for the Menno Fire Department on September 12, 2009 from 3 p.m. until 10 p.m. at the Menno Fire Hall. Mehlhaf seconded; all ayes.
For Your Information: USDA is sharing an innovative and interactive Web-based geospatial tool launched by Secretary Tom Vilsack. The purpose of this site is to provide information to people who are interested in learning about how we are spending money on recovery Act projects and also, gather their feedback on projects and the benefits to their community. To access the site, please go to: http://www.usda.gov/recovery/map/.
No MADC packets or SEFP reports were included in the council packets.
Mehlhaf moved to adjourn at 6:50 p.m. until Monday, August 3, 2009 at 7:30 p.m. Simonsen seconded; all ayes.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor