MINUTES
OF CITY COUNCIL PROCEEDINGS
Mayor
Larry Tolzin called the city council to order at
Guthmiller moved
to approve the agenda with the following additions: Office Space, Water
Break-Dawn Redman’s and Pool. Simonsen seconded; all ayes.
REGULAR MEETING ITEMS: Mehlhaf
moved to
approve the minutes of the May 4 regular meeting. Hoff seconded; all ayes.
Galen Heckenlaible left the meeting.
Fischer moved to
approve the May finance report. Guthmiller seconded; all ayes.
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking |
140,060.29 |
13,867.49 |
21,696.66 |
359.28 |
175,983.72 |
|
Warrants: |
(38,680.17) |
(7,092.19) |
(2,338.73) |
0.00 |
(48,111.09) |
|
Receipts: |
90,414.31 |
7,800.58 |
4,918.01 |
10.00 |
103,142.90 |
|
Interest: |
31.73 |
2.41 |
4.01 |
|
38.15 |
|
Checking |
191,826.16 |
14,578.29 |
24,279.95 |
369.28 |
231,053.68 |
|
Water Deposits Held |
|
(4,500.00) |
|
Restricted |
(4,500.00) |
|
General Purpose CD's |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
114,292.89 |
42,772.79 |
40,599.47 |
50,327.00 |
247,992.15 |
|
Total Cash Assets: |
356,119.05 |
52,851.08 |
64,879.42 |
50,696.28 |
524,545.83 |
|
Profit or (Loss) for
the month |
51,765.87 |
710.80 |
2,583.29 |
10.00 |
55,069.96 |
Hoff moved to
accept the automatic supplement for West Nile Mosquito Control Grant supplies received
from the SD Department of Health in the amount of $1100. Guthmiller seconded;
all ayes. The state grant revenue and the
Fischer moved
to approve the following warrants. Mehlhaf seconded; all ayes.
WARRANTS APPROVED: Payroll:
Council 639.16; Mayor 161.61; Finance 833.72; Building 122.47; Police 2700.29;
Streets 1980.16; Garbage 655.87; Cemetery 118.90; Ambulance 895.81; Parks
659.85; Library 251.84; Development 147.28; Water 1051.59; Sewer 1058.43; Group
Insurance, Wellmark BCBS 2084.24, AFLAC 135.34, Avesis 30.32 & Principal
Life 658.49; Menno State Bank, Payroll Taxes 2726.25; SDRS, Retirement 1344.49.
Professional Services: Bonnie Heirgis, 3 cemetery mowing 1800.00; Rocky
Zeeb’s Garbage Service 3150.00. Utilities: Golden West Co., Phone 353.67;
NorthWestern Energy, Electricity 1588.71; Verizon Wireless, Police Cell Phone 45.32.
SDGFOA, MCS registration 249.00; Unemployment Insurance, filing fee 5.00; Petty
Cash-Pool 100.00; B & L Communications, police radio battery 79.10; Bertsch
Law Office, Legal Fees 457.80; B-Y Water, 2.138 million gallons water 6238.80;
City of Menno, ROA, Calvin Thompson Deposit 512 S 2nd, 84.85; Classic
Collision, police car wheel alignment 65.00; DENR, drinking water fee 300.00;
Deposit Refund, Calvin Thompson Deposit 512 S 2nd, 15.15; Dept of
Revenue, sewer samples 169.00; Dust-Tex, paper towels for bathrooms 54.50;
Fensel’s, mower R&M 4.49; Fred Haar Co., mower R&M 96.38; HD Supply
Waterworks, water R&M 402.93; Jensen Insurance, insurance 15112.00; Ken’s
Electric, vent plumbing 599.39 & wiring 1042.47-pool – stool R&M
softball field 158.73; Klaudt Service, police, street, ambulance, park, garbage
fuel 550.66 & police tires 162.72; Luikens Repair, sweeper R&M 383.40;
MADC, portion SEFP dues 2189.46; Menno Food Market, building & pool
supplies 50.14; Menno Lumber, bench grinder 130.99 & pool supplies 210.09;
Mettler Implement, street supply 25.21 & pool R&M 12.83; One Call
Systems, locates 54.60; Petty Cash-General, supplies-postage 62.44; Radar Shop,
re-certify radar 39.00; RenoSys Corp., pool liner R&M 663.14; SD State
Treasurer, sales tax garbage 242.13 & park camping fees 32.06; SCPI,
publishing council 264.43 & sewer 43.46; Team Lab, lift station degreaser
678.15; Tom Ulmer, spray cemetery 430.00; Vantek, finance radio battery 74.00
& check sirens 185.20; Walter Welding, R&M pool 113.36, water 32.00
& parks 69.42; Western Office Plus, finance supplies 28.38 & police ink
cartridges 62.18.
Greg Wilcoxon visited with the council about his
concerns with the speeding on Fifth Street/431st Avenue through town
as well as US Highway 18. The mayor said he would have the guys start
patrolling.
SCHEDULED BUSINESS: Kotalik
moved to approve the following malt beverage license renewals. Mehlhaf
seconded; all ayes.
Kotalik moved to approve a permit allowing
consumption of alcohol in a public place with
the stipulation they list the city
as an additional insured on their insurance. If they do not list the
city as an additional insured, the permit will not be issued. The permit will
be used for a dance the night of July 3 from
Hutchinson County Emergency Manager Dave Hoffman summarized
what has been happening in his office. In May of 2007 and June of 2008 we had
floods in the county. Homeland Security money was used for the following:
2005-police & fire grants and sirens; 2006-schools in Freeman, Menno,
Parkston & Tripp received security cameras-$75,000; 2007-sirens were purchased
for Freeman, Menno, Parkston & Tripp-$65,000; 2008-a 125K generator was
purchased to be used in case of an emergency in the county-$54,000. The
generator will be owned by the county and stored in the shop in Menno. Cost to
the towns using it will be the fuel used to run it and the cost of a transfer
switch or wiring it into their well house. It will run their wells and 911
systems. Repairs will be done by the county unless caused by negligence; then
those responsible will have to pay. He hopes to obtain a generator in 2010 for
the west side of the river, to be housed in the county shop in Tripp. In 2006
the area was regionalized. Our regional headquarters is in Mitchell and
consists of 8 counties – so money is split between all of them. Menno is
participating in writing a new pre-mitigation disaster plan. Menno participated
in an 80-20 grant where the police received new radios with a more reliable
frequency. In 2009, money will all be given to the state to upgrade their radio
towers for their communications system.
Attorney Bertsch explained the proposed lease with
Airwave Wireless. They wish to rent space on our water tower for 6 panel
antennas and a small area on the ground for their equipment to provide wireless
telephone service for a term of 5 years with the option to renew for 5
additional 5-year terms. Rent would be $500 per month with a 15% increase at
each renewal. Several changes to the lease were discussed with Airwave’s
representatives; they seemed open to all our suggestions. Mehlhaf moved
to accept the lease proposal from Airwave Wireless with the option to renew for
a total of 20 years; if they don’t agree to that, then for the full 30 years.
If the terms of the revised lease meet with the city attorney’s approval, the
mayor would be authorized to enter into the lease on behalf of the city. Hoff
seconded; all ayes.
OLD
BUSINESS: “To
Do List” Clean out the ditch by Duane Knittel and north of Eugene Wollman and caulk
and paint at the pool.
Fischer
stated it would cost $1500 to clean up the Stahl property. Guthmiller moved to offer Stahl $1500 for his
property at
A
list of old meters is to be made during the annual water reading so they can be
replaced. Mehlhaf moved to keep the $12 minimum for the first 1000 gallons of water
and to charge $5.00 per thousand thereafter. Fischer seconded; all ayes. (Rates
will be effective
Guthmiller moved to raise the sewer rate minimum
to $12 for the first 1000 gallons and $2 every thousand thereafter. Hoff
seconded; all ayes. (Rates will be effective
NEW
BUSINESS: Mehlhaf
moved to have the July 2 council
meeting at
Mehlhaf
moved to allow the Athletic Club to
sell fireworks for the 2009 season. Kotalik seconded; all ayes.
Fischer
moved to pay expenses for council
wishing to attend the Elected Officials Workshop in either Brandon on June 16
or Pierre on July 10. Guthmiller seconded; all ayes.
Hoff moved
to apply for an ambulance hardship exemption. Guthmiller seconded; all ayes.
Patrons don’t seem to be taking advantage of the
extended hours at the restricted use site on Wednesday, which were extended to
Hoff moved
to approve the Statement of Extension to continue our Joint Cooperative Agreement
with District III through
Mehlhaf moved
to allow Jenna Guthmiller and Trevor Bertsch to give swim lessons at the
pool. (They set the rates for lessons and collect all the money.) Fischer
seconded; all ayes.
It was decided the city would absorb the cost of the
repair for the water break at
After discussion, the council decided to move the
finance office into the back room of the city hall.
Sayler informed the council the sweeper cab fills
with smoke when it is being used. Apparently the hydraulic oil is over heating.
He is to check if it pays to repair this one or look for a new one. Until a
decision is made, they are to break up the sweeping so they don’t sweep so long
at one time.
For Your Information: The May MADC packet and SEFP report were included in
the council packets.
Simonsen moved
to adjourn at
Peggy Thranum, Finance Officer Larry Tolzin, Mayor