MINUTES OF CITY COUNCIL PROCEEDINGS

MENNO, SOUTH DAKOTA

October 5, 2009

 

Mayor Larry Tolzin called the city council to order at 7:30 p.m. on October 5, 2009 in the council room at city hall. Council present: Jerry Fischer, Galen Guthmiller, Jerome Hoff, Darrell Mehlhaf and Scott Simonsen; Finance Officer Peggy Thranum and Superintendent Roger Heckenlaible. Jerome Kotalik was absent. Lonny and Patty Hurst, Erik Kaufman and Aaron Matthaei were also present.

 

Simonsen moved to approve the agenda with the following addition: Oktoberfest-Temporary Malt Beverage Permit and Mayor’s Resignation. Hoff seconded; motion carried.

 

REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the September 7 regular meeting. Fischer seconded; motion carried.

 

Fischer moved to approve the September finance report. Guthmiller seconded; motion carried.

 

  General

  Water

   Sewer

Perpetual Care

Totals

Checking 8/31/09 Balance:

144,247.96

14,531.73

29,816.60

369.28

188,965.57

     Warrants:

(35,661.14)

(8,576.88)

(11,708.47)

0.00

(55,946.49)

     Receipts:

49,870.63

11,066.07

5,902.15

0.00

66,838.85

     Interest:

32.59

3.49

4.93

 

41.01

Checking 9/30/09 Balance

158,490.04

17,024.41

24,015.21

369.28

199,898.94

Water Deposits Held

 

(4,200.00)

 

Restricted

(4,200.00)

General Purpose CD's

50,000.00

 

 

Account

50,000.00

Designated Purpose CD's

90,193.39

43,405.04

41,085.20

50,327.00

225,010.63

Total Cash Assets:

298,683.43

56,229.45

65,100.41

50,696.28

470,709.57

Profit or (Loss) for the month

14,242.08

2,492.68

(5,801.39)

0.00

10,933.37

 

Guthmiller moved to approve the following warrants. Hoff seconded; motion carried.

 

WARRANTS APPROVED: Payroll: Council 523.72; Mayor 161.61; Finance 675.83; Building 122.47; Police 2842.79; Streets 1877.93; Garbage 649.83; Cemetery 118.90; Ambulance 450.72; West Nile 107.62; Parks 670.16; Library 310.60; Development 135.16; Water 1028.39; Sewer 1028.39; Group Insurance, Wellmark BCBS 2489.88, AFLAC 135.34, Avesis 30.32 & Principal Life 696.76; Menno State Bank, Payroll Taxes 2576.86; SDRS, Retirement 1297.87. Professional Services: Bonnie Heirigs, 1 cemetery mowing 600.00; Rocky Zeeb’s Garbage Service, 281 Residential 3161.25. Utilities: Golden West Co., Phone 456.06; NorthWestern Energy, Electricity 1494.70; Verizon Wireless, Police Cell Phone 45.48. Brown & Saenger, office supplies 54.55; Business Products, office supplies 246.84; B-Y Water, 1.891 million gallons 5596.60; Dept of Revenue, pool samples 60.00; East River Electric, 80’ pole/baseball light 4126.01; Ken’s Electric, furnace filter 4.59; Klaudt Service, gas police 214.35-street 144.26-parks 124.32-West Nile 8.52, new ambulance diesel 97.53 & 3 batteries/oil change 418.25; Linweld, oxygen 46.80; Menno Lumber, supply-building 227.42, street 1.50, park R&M 1174.21; SD Solid Waste Management, 09-10 dues 100.00; SD State Treasurer garbage 254.13 & park camping fees 6.98; SCPI, publishing 283.82; Star Publishing, storm thank you 5.00; Van Diest Supply, Anvil 639.50; Wellmark BCBS, overpay ambulance 137.03; Western Office, police supply 49.50; Petty Cash-General, supplies 43.68; and Kaiser Appliance, tank 26.85.

 

SCHEDULED BUSINESS: Lonny and Patty Hurst asked for a variance from the truck ordinance to allow them to park their single axel truck by their house. The truck is primarily used to pull his 38’ RV. According to Chapter 36, Section 29-D (4) of our ordinance, he would be exempt for his truck. Mehlhaf moved to table a decision concerning the goose-neck trailer until the November meeting to obtain an opinion from the city attorney. Hoff seconded; motion carried.

 

OLD BUSINESS: Nothing was added to the “To Do List”.

 

Guthmiller moved to allow the purchases to be made for the pool improvements. Mehlhaf seconded; motion carried. The guys are to rebuild the concessions counter and a bench under the overhang by the baby pool.

 

Fischer moved to have maintenance clean out the garage under the water tower and tear it down this fall. Guthmiller seconded; motion carried.

 

NEW BUSINESS: Hoff moved to approve the 1st reading of Ordinance #2009-4, an ordinance that supplements the Pool and Parks Departments of the General Fund. Guthmiller seconded; motion carried.

 

Hoff moved to increase the insurance coverage on the lights at the softball field by $9400 to $25,000 and those at the baseball field by $32,864 to $54,600. Fischer seconded; motion carried. The annual premium change will be around $89 for the increased coverage.

 

Fischer moved to approve Mayor Tolzin’s appointment of the following to appraise the JD tractor and mower: Gerald Handel, Calvin Hagge and Gerald Nusz. Guthmiller seconded; motion carried.

 

Hoff moved to pay expenses for Thranum to attend Election School in Sioux Falls on November 5. Mehlhaf seconded; motion carried.

 

Guthmiller moved to extend hours at the restricted use site beginning Thursday October 8. Extended hours will be Tuesday, Wednesday, and Saturday from 9-12 and 1-4 and Thursday 1-6. Hoff seconded; motion carried.

 

Mehlhaf moved to leave to the discretion of the Parks Committee (Guthmiller, Hoff & Kotalik) as to what trees need to be trimmed or cut down at the city park and who will do the work. Fischer seconded; motion carried.

 

Discussion was had on replacing the picnic tables at the park; no action was taken.

 

Mehlhaf moved to hold a special meeting on October 22 at 5:30 p.m. for the hearing of a Temporary Malt Beverage Permit for Oktoberfest to be held at the City/School Gym October 24. Hoff seconded; motion carried.

 

Guthmiller moved to accept Larry Tolzin’s resignation as mayor effective following the October 5, 2009 council meeting. Simonsen seconded; motion carried.

 

Mehlhaf has been in contact with James Steel concerning a new 40’ x 52’ maintenance shop. Cost estimate is $30/sq ft. The shed where the maintainer is stored now and the lean-to next to it would be removed to make room for a new shop.

More details will be forth coming.

 

For Your Information: The School Board approved the updated gym contact at their September 14 meeting. The city approved the same contract at their September 7 meeting.

 

The September MADC packets and SEFP report were included in the council packets.

 

The City received notice on September 17, 2009 that Airwave Wireless Services, LLC was commencing the lease on the Menno Water Tower as per the lease agreement and the effective date of the rent commencement is October 1, 2009.

 

Simonsen moved to adjourn at 8:15 p.m. until Monday, November 2, 2009 at 7:30 p.m. Guthmiller seconded; motion carried.

 

ATTEST:                                                                    CITY OF MENNO, SOUTH DAKOTA

 

 

                                                                                                                                               

Peggy Thranum, Finance Officer                                    Larry Tolzin, Mayor

 

Published once at the approximate cost of $__________.