MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Larry Tolzin called the city council to order at 7:30 p.m. on September 8, 2009 in the council room at city hall. Council present: Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, Darrell Mehlhaf and Scott Simonsen; Finance Officer Peggy Thranum and Superintendent Fred Sayler (entered at 7:45). Erik Kaufman and Aaron Matthaei were also present.
Hoff moved to approve the agenda with the following additions: SDML Sales Tax Proposal and Fire Truck Title Lien Release. Guthmiller seconded; motion carried.
REGULAR MEETING ITEMS: Fischer moved to approve the minutes of the August 3 regular meeting. Hoff seconded; motion carried.
Simonsen moved to approve the August finance report. Kotalik seconded; motion carried.
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking 7/31/09 Balance: |
181,156.27 |
15,072.48 |
26,311.29 |
369.28 |
222,909.32 |
|
Warrants: |
(56,142.67) |
(9,810.99) |
(2,558.60) |
0.00 |
(68,512.26) |
|
Receipts: |
19,201.17 |
9,266.90 |
6,057.07 |
0.00 |
34,525.14 |
|
Interest: |
33.19 |
3.34 |
6.84 |
|
43.37 |
|
Checking 8/31/09 Balance |
144,247.96 |
14,531.73 |
29,816.60 |
369.28 |
188,965.57 |
|
Water Deposits Held |
|
(4,200.00) |
|
Restricted |
(4,200.00) |
|
General Purpose CD's |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
90,193.39 |
43,405.04 |
41,085.20 |
50,327.00 |
225,010.63 |
|
Total Cash Assets: |
284,441.35 |
53,736.77 |
70,901.80 |
50,696.28 |
459,776.20 |
|
Profit or (Loss) for the month |
(36,908.31) |
(540.75) |
3,505.31 |
0.00 |
(33,943.75) |
Thranum was asked at the last meeting about transfers made in the past couple years. In the following months, money was transferred from the sales tax bond fund into the general fund according to our bond covenants: May ’07 $20000, October ’07 $15000 and May ’08 $20000. In August ’08 $15936.70 was transferred into the general fund to close out the sales tax bond fund because the bonds were paid off. In January ’09, $21744.21 was transferred into the general fund from the garbage fund to close this fund as it became a department in the general fund per our auditor’s suggestion and council approval. No money was transferred from the water or sewer funds.
Guthmiller moved to approve the following warrants. Fischer seconded; motion carried.
WARRANTS APPROVED: Payroll: Council 500.63; Mayor 161.61; Finance 737.22; Building 122.47; Police 2605.64; Streets 1990.25; Garbage 522.17; Cemetery 118.90; Ambulance 478.30; West Nile 146.03; Pool 3282.27; Parks 563.63; Library 352.57; Development 143.93; Water 1000.91; Sewer 1000.91; Group Insurance, Wellmark BCBS 2084.24, AFLAC 135.34, Avesis 30.32 & Principal Life 696.76; Menno State Bank, Payroll Taxes 3157.39; SDRS, Retirement 1339.03. Professional Services: Bonnie Heirigs, 2 cemetery mowing 1200.00; Rocky Zeeb’s Garbage Service, 283 Residential 3183.75. Utilities: Golden West Co., Phone 372.72; NorthWestern Energy, Electricity 1815.87; Verizon Wireless, Police Cell Phone 45.48. Elan, Room Clerks School 182.04; A.L. Mettler Construction, garage door R&M 35.71; Aevenia Transmission & Distribution, set pole baseball field 800.00; A-Tech Sewer Cleaning, jet/clean lines, cut roots, televise 5031’, mobilization 7795.15; Bertsch Law Office, Legal Fees 665.27; Brown & Saenger, office supply 32.26; B-Y Water, 1.853 million gallons water 5497.80; Country Pride, lift station generator R&M 36.00; Dept of Revenue, pool samples 84.00; Fred Haar Co., mower blades 71.91; Hawkins, water supply 272.88; Hutchinson County Hwy Dept, chip seal, labor, equipment 6211.26; Jebro, demurrage 131.25; Ken’s Electric, replace lights baseball field 1084.18; Klaudt’s Service, police car tires 46.00 police-street-park gas 569.53; MC&R Pools, vac alert R&M 413.39; McLeod’s, return addressed, stamped window envelopes 304.06; Menno Food Market, street-office-building supply 56.83; Menno Lumber, park shelter R&M 1054.29 & water-street supplies 70.34; Menno Rural Fire, Ins for hail damage ’95 GMC 4x4 94.50; Mettler Fertilizer, spray lagoon borders 163.40; Mettler Implement, lift station generator R&M 595.23; One Call Systems, Locates 62.40; Peterson’s Tree Service, replace lights baseball field 93.75; Petty Cash-General, council-street-water postage 20.84; Petty Cash-Pool, sample postage 9.90; Postmaster, stamped envelopes & stamps 281.75; SD Dept of Corrections, Inmate labor-storm clean up 6/16/09 156.62; SD State Treasurer, sales tax garbage 306.50 & pool 16.30; SCPI, publishing 111.53; Clarence Simonsen, 11#’s ambulance laundry 24.75; Van Diest Supply, Anvil 2+2 639.50; Walter Welding, street sweeper R&M 162.10 & manhole R&M 135.55; City of Menno, ROA w-s-g Jon Riggs 38.00 & Amber Taylor 58.95; Deposit Refund, Jon Riggs 62.00 & Amber Taylor 41.02; Water Overpay, Bertsch Law Office 10.04, Hazel Bertsch 13.46, Ken Bertsch 55.91, Calvin Hagge 22.02, EW Hertz 23.16, Daniel Mettler 64.34, Darlene Schempp 74.73, Greg Wilcoxon 28.84; D&L Energy Systems & Contracting, park shelter R&M 3141.60; SDML, FO conference registration 100.00; Elan, lift station degreaser 678.15
OLD BUSINESS: “To Do List” The mayor requested maintenance set up barricades for the car show September 12 and Band Day September 25 on Fifth Street. Tolzin requested maintenance set up bleachers for Band Day and police to be at each end of Fifth Street.
Pool Improvement suggestions submitted by the pool manager were discussed. Maintenance is to gather pricing. Fischer had a quote for replacing the fence on the east side of the pool with chain link fence; 4’ high x 225’ long, $1080. No action was taken; to be discussed at the next meeting.
7:45 p.m. Fred Sayler, Mark Hento and Galen Heckenlaible entered the meeting.
A plan and quote to replace the garage at the pump house was presented. No action was taken. The building committee (Fischer, Guthmiller & Mehlhaf) will meet to determine if we want to replace the garage at the pump house in the same place or improve on it and put up a more multi-purpose building so there would be shop space available to allow maintenance to be done on equipment in the winter time. They will report at the next meeting.
Sayler is to see if Walter Welding can repair the swing brace that was damaged in the June 16th storm.
NEW BUSINESS: Guthmiller moved to give permanent part-time employees a 2% pay raise next year. Mehlhaf seconded; motion carried.
Kotalik moved to approve the 2nd reading of Ordinance #2009-2, an ordinance setting the appropriations for the 2010 budget and to amend such ordinance by increasing the general fund budget by $813 to include the 2% pay raise for permanent part-time employees. Guthmiller seconded; motion carried.
Mehlhaf moved to approve the 2nd reading of Ordinance # 2009-3, an ordinance amending the 2005 Revised Ordinances of the City of Menno, SD for the purpose of deleting Section 17-15, Paragraph E, of Chapter 17, the Flood Damage Prevention Ordinance. Hoff seconded; motion carried.
Fischer moved to approve amending the city/school auditorium contract to increase wages for kitchen supervision from $7/hr to $10/hr, custodial services from $9/hr to $13/hr and to change the contact for the school sound system from the band director to Dale Weiss in the business office. Guthmiller seconded; motion carried.
Mehlhaf moved to accept transfer of ownership for the Federal Signal warning siren from SD Region V, Davison County (Lead County) to the City of Menno. Guthmiller seconded; motion carried.
Guthmiller moved to accept the recommendations and comments that were submitted by DENR after their recent evaluation of our public water system to help improve our drinking water quality and operational services for our customers. Hoff seconded; motion carried.
Sayler has visited with a hydrant repairman who will come check the leaking hydrant near CU Greenhouse within the next couple weeks.
Mehlhaf moved to approve the report of the following delinquent water accounts from the 2008-2009 Annual Water Meter Reading: Jeremy Abma $66.55 and Kathleen Mettler $41. Hoff seconded; motion carried.
Mehlhaf moved to purchase a time clock and to move the water drop box from the door of the police office to the door of the finance office inside the city hall and to place a dead bolt lock on the door. Guthmiller seconded; motion carried.
For Your Information: The August MADC packets and SEFP reports were included in the council packets.
Fischer moved to have a council representative attend a district legislative meeting concerning legislature to allow you to impose another penny of local option sales tax. Guthmiller seconded; motion carried. This is an informational meeting only.
The lease for the 1999 Chevy fire truck has been paid in full. We received the title back and a release of lien from Kansas State Bank in Manhattan, KS.
Mehlhaf moved to go into executive session at 8:31 p.m. to discuss personnel. Guthmiller seconded; motion carried.
Guthmiller moved to come out of executive session at 8:45 p.m. Fischer seconded; motion carried. No action was taken.
Mehlhaf moved to surplus the JD 420 U tractor and Detroit Harvester mower. Guthmiller seconded; motion carried. Maintenance is to get it ready and take it to the Power Show with a sign stating we will be accepting bids soon. This was previously discussed at the September 8, 2008 council meeting with no action taken at that time.
Complaints have been received about Mr. Wagner parking his truck in the middle of the street by the restricted use site. Chief Hento is to speak to him.
Simonsen moved to adjourn at 8:56 p.m. until Monday, October 5, 2009 at 7:30 p.m. Guthmiller seconded; motion carried.
Peggy Thranum, Finance Officer Larry Tolzin, Mayor
Published once at the approximate cost of __________.