MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on November 1, 2010 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Jerome Hoff, Jerome Kotalik and Scott Simonsen; Galen Guthmiller absent; a quorum was present. Others present: Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible, Editor Erik Kaufman and Aaron Matthaei.
Fischer moved to approve the agenda. Fischer seconded; all ayes.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the October 4 regular meeting. Simonsen seconded; all ayes.
Diede moved to approve the October finance report. Kotalik seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 9/30/10 |
220,886.57 |
23,019.98 |
15,109.86 |
1,869.28 |
260,885.69 |
|
Warrants: |
(26,445.80) |
(7,004.65) |
(5,095.89) |
0.00 |
(38,546.34) |
|
Receipts: |
31,984.68 |
8,800.39 |
5,908.20 |
0.00 |
46,693.27 |
|
Interest: |
44.52 |
4.84 |
3.11 |
|
52.47 |
|
Month End Checking Balance 10/29/10 |
226,469.97 |
24,820.56 |
15,925.28 |
1,869.28 |
269,085.09 |
|
Water Deposits Held |
|
(4,650.00) |
|
Restricted |
(4,650.00) |
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
118,151.96 |
53,079.07 |
58,114.54 |
50,981.48 |
280,327.05 |
|
Total Cash Assets: |
394,621.93 |
73,249.63 |
74,039.82 |
52,850.76 |
594,762.14 |
|
Profit or (Loss) for the month |
5,583.40 |
1,800.58 |
815.42 |
0.00 |
8,199.40 |
Hoff moved to approve the following warrants. Fischer seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 503.72; Mayor 161.61; Finance 1193.57; Building 124.91; Police 2717.12; Streets 1872.89; Garbage 613.80; Cemetery 121.29; West Nile 23.19; Ambulance 560.63; Parks 359.94; Library 256.82; Development 136.61; Water 981.49; Sewer 1200.87; Group Insurance: Wellmark BCBS, 2564.96; Principal Life 768.04; Avesis, vision 47.98; AFLAC 143.64; Menno State Bank, payroll taxes 2710.29; SDRS, retirement 1292.14. Professional Services: Bonnie Heirigs, 1 cemetery mowing 630.00; Rocky Zeeb’s Garbage Service, 284 residential 3550.00. Utilities: Golden West, Phone 333.56; NorthWestern Energy, electricity 1438.64; Verizon Wireless, police cell phone 32.11. SDML, Election School 20.00; SD Dept of Labor, unemployment insurance 49.41; Deposit Refunds, Elmer Winckler 100.00, Shawn Black 100.00, Anthony Cokens 100.00, Jan Morgan 100.00, Dawn Redman 50.00, and Ricki White 100.00; Arens Engineering, Highway 18 water-sewer 620.00 & WW study 750.00; Brown & Saenger, supply 11.75; BPI, supply 6.98; B-Y Water, 1.248 million gallons 4424.00; CU Greenhouse, supply 25.00; City of Freeman, mileage 123.21; City of Sioux Falls, samples pool 17.17-water 28.12; Country Girl Floral, supply 25.00; D&Z Energy Systems, use tax-park shelters material 2009 187.44; DENR, water system discharge fee 50.00; Dept of Revenue, sewer samples 70.00; Hawkins, water supply 795.29; Thomas Holst, stump removal 35.00; Hutchinson County Highway Dept., chip sealing 8535.43; Ken’s Electric, city hall light R&M 69.90-baby pool R&M 297.45; Klaudt’s, fuel-R&M 977.39; Linweld, oxygen 120.20; Maguire Iron, water tower service 990.00; Mehlhaff Construction, 3 loads gravel 535.50; Menno Lumber, supply-R&M 354.70; Mettler Implement, baby pool R&M 27.00; NASASP, dues 39.00; NorthWestern, pool 19.37; Petty Cash-General, postage 69.20; Petty Cash-Water, postage 8.54; SD Dept of Corrections, inmate labor-explosion 52.79; SD State Treasurer, garbage sales tax 297.51; SCP, publishing 354.86; SD One Call, locates 14.70; Vantek, radio R&M 64.34; Walter Welding, water R&M 12.00; Western Office Plus, supply 137.46; Elan, SDML convention room 252.00.
OLD BUSINESS: “To Do List”: It was suggested to set money aside for a street sweeper or purchasing a skid loader.
The ceiling in the back room has been insulated and the leak in the roof has been fixed.
Heckenlaible stated the problem at the baby pool is fixed. They still need to replace the cement that was torn out.
Diede moved to purchase five 12’ handicap accessible and five 14’ picnic tables from Rural Manufacturing for the park with the money given in Gail Guthmiller’s memory. Simonsen seconded; all ayes.
NEW BUSINESS: Fischer moved to hold a hearing December 6 at 7:35 p.m. for the renewal of the following liquor licenses. Hoff seconded; all ayes.
Hoff
moved to amend the golf cart ordinance by striking the following from
#5. The operator and all occupants of a golf cart shall be seated at all times.
It shall be unlawful for more than two people to occupy the front seat of a
golf cart while it is in motion. Kotalik seconded; all ayes.
Fischer moved to approve the second reading of Ordinance #2010-2 as amended, an ordinance regulating the travel of golf carts in the City of Menno. Diede seconded; roll call-all ayes, Guthmiller absent.
City Engineer Vernon Arens entered the meeting at 8:20 p.m.
Arens reported to the council that Slowey Construction, Inc. from Yankton was the successful bidder for the water & sanitary sewer upgrades that will take place during the US Highway 18 construction. October 15, 2011 is the finish date for the project. A pre-construction meeting will be held in the spring of the year.
Arens said DENR wants us to do the Park Street sewer project at the same time as Highway 18. We will have to explore what type of funding package/loan forgiveness they would give us as this seems a bit much to take on at one time.
Arens left the meeting at 8:43 p.m.
Kotalik moved to set $300 aside each month, $3600/year, into the General Depreciation account for repair and replacement of the city’s water distribution system. Fischer seconded; roll call, all ayes.
Diede moved to approve the following resolution. Simonsen seconded; roll call-all ayes.
Resolution #10-11/01/2010
RESOLUTION ESTABLISHING A RESERVE FUND FOR FUTURE REPAIR AND REPLACEMENT OF
WATER INFRASTRUCTURE.
WHEREAS, the City of Menno desires to create a reserve fund for future repair or replacement of the water distribution system in the City of Menno,
NOW THEREFORE BE IT RESOLVED, that there shall be established a General Depreciation Account for the repair and/or replacement of the water distribution system for the City of Menno. Out of the revenues from distribution of water, there shall be set aside each month into the General Depreciation account an amount determined by the City Council to be a proper and adequate amount for repair and depreciation of the water distribution system in the City of Menno, South Dakota.
Adopted this 1st day of November, 2010.
(SEAL) FOR THE CITY COUNCIL OF THE
ATTEST: CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, City Finance Officer Darrell J. Mehlhaf, Mayor
There were no changes the council wished to make to the gym agreement, so it will automatically renew for another year.
The solid waste committee extended hours at the restricted use site beginning October 12 to Tuesday, Wednesday and Saturday 9-12/1-4 and Thursday 1-6.
Hoff moved to purchase a compressor unit for the lift station as quoted by Dakota Pump, approximate cost $2750. Kotalik seconded; roll call-all ayes.
Fischer moved to approve the following statement of support. Simonsen seconded; all ayes.
STATEMENT OF SUPPORT FOR THE GUARD AND RESERVE
We recognize the National Guard and Reserve are essential to the strength of our nation and the well-being of our communities.
In the highest American tradition, the patriotic men and women of the Guard and Reserve serve voluntarily in an honorable and vital profession. They train to respond to their community and their country in time of need. They deserve the support of every segment of our society.
If these volunteer forces are to continue to serve our nation, increased public understanding is required of the essential role of the Guard and Reserve in preserving our national security.
Therefore, we join other employers in pledging that:
· We fully recognize, honor and enforce the Uniformed Services Employment and Reemployment Rights Act (USERRA).
· Our managers and supervisors will have the tools they need to effectively manage those employees who serve in the Guard and Reserve.
· We will continually recognize and support our country’s service members and their families in peace, in crisis, and in war.
Darrell J. Mehlhaf, Mayor James G. Rebholz, Chairman Robert M. Gates
City of Menno, SD - Employer National Committee for Employer Secretary of Defense
Support of the Guard & Reserve
Simonsen moved to amend the paid holidays observed by the city to follow the same schedule as the state. Good Friday will be exchanged for Martin Luther King Day and Columbus/Native American Day will be added, bringing the total holidays observed to ten. Hoff seconded; all ayes.
Hoff moved to table discussion concerning the digital sign in front of the fire hall until March so more information may be gathered. Fischer seconded; all ayes. Jerry Fischer, Jerome Hoff and Ronald Diede were appointed to the “sign” committee.
Hoff moved to declare the scrap metal at the restricted use site surplus. Kotalik seconded; all ayes.
For Your Information: New bid laws received at fall conference were shared with the council.
Realistic Solutions to Meet the Challenges of Local Economic Development received at fall conference is on file at the finance office.
The packet and SEFP report from the October MADC meeting was distributed to the council.
Diede moved to enter into executive session to discuss an employee issue at 9:35 p.m. Hoff seconded; all ayes.
The mayor declared us out of executive session at 10 p.m.
Fischer moved to advertise for a part-time office assistant for approximately 10-15 hours a week. Diede seconded; all ayes.
Hoff moved to adjourn at 10:00 p.m. until Monday, December 6, 2010 at 7:30 p.m. Simonsen seconded; all ayes.
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $_________.