MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on September 8, 2010 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen; a quorum was present. Others present: Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible, Editor Erik Kaufman, James W Schnaidt and Aaron Matthaei.
Fischer moved to approve the agenda with the following changes: Add-Water Class, Ambulance Contract and Drainage. Hoff seconded; all ayes.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the August 2 regular meeting. Diede seconded; all ayes.
Kotalik moved to approve the August finance report. Simonsen seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 7/30/10 |
258,605.70 |
18,511.55 |
13,069.49 |
1,194.28 |
291,381.02 |
|
Warrants: |
(65,803.13) |
(10,329.13) |
(7,550.13) |
0.00 |
(83,682.39) |
|
Receipts: |
29,227.33 |
10,662.29 |
5,982.50 |
675.00 |
46,547.12 |
|
Interest: |
50.42 |
4.24 |
2.59 |
|
57.25 |
|
Month End Checking Balance 8/31/10 |
222,080.32 |
18,848.95 |
11,504.45 |
1,869.28 |
254,303.00 |
|
Water Deposits Held |
|
(5,050.00) |
|
Restricted |
(5,050.00) |
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
118,076.35 |
52,953.05 |
58,114.54 |
50,981.48 |
280,125.42 |
|
Total Cash Assets: |
390,156.67 |
66,752.00 |
69,618.99 |
52,850.76 |
579,378.42 |
|
Profit or (Loss) for the month |
(36,525.38) |
337.40 |
(1,565.04) |
675.00 |
(37,078.02) |
Hoff moved to accept the automatic supplement for West Nile Mosquito Control Grant supplies received from the SD Department of Health in the amount of $1243.28 received June 3, 2010. Guthmiller seconded; all ayes. The state grant revenue and the West Nile supply expense of the General Fund budget will be increased by this amount.
Fischer moved to approve the warrants as presented. Kotalik seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 503.72; Mayor 161.61; Finance 1258.18; Building 124.91; Police 2609.70; Streets 1994.63; Garbage 496.50; Cemetery 121.29; West Nile 205.72; Ambulance 249.40; Pool 2696.77; Parks 611.58; Library 256.82; Development 137.70; Water 1051.03; Sewer 1051.03; Group Insurance: Wellmark BCBS, 2489.88; Principal Life 768.04; Avesis, vision 42.45; AFLAC 143.64; Menno State Bank, payroll taxes 3381.94; SDRS, retirement 1384.92. Professional Services: Bonnie Heirigs, 3 cemetery mowings 1890.00; Rocky Zeeb’s Garbage Service, 289 residential 3612.50. Utilities: Golden West, Phone 374.07; NorthWestern Energy, electricity 1933.92; Verizon Wireless, police cell phone 36.68. SCPI, publishing Aug 250.97-Sept 156.62; Luikens Repair, pay loader 116.87-Chevy pu muffler 289.48; Menno Lumber, supplies Aug 111.73-Sept 694.52; Elan, MC Room, weed killer, pool saver, envelopes 2316.50; Arens Engineering, Highway 18 water-sewer 1550.00; Bender’s Sewer & Drain, pool mileage 135.00; Bertsch Law Office, legal fees 701.40; BPI, office supplies 166.47; B-Y Water, 1.542 million gallons water 5306.00; City of Sioux Falls, pool samples 34.34; Clark, WN R&M 46.02; Country Pride, weed eater R&M 45.39; Dept of Revenue, sewer-pool samples 57.00; Fred Haar, mower R&M 3.42; Hawkins, pool chemical 1661.08; Henke Tractor Repair Shop, Stihl weed eater 250.00; Kirschenman Electric, frig 190.20; Klaudt’s, fuel 874.38; Menno Food Market, supplies 77.24; Mettler Fertilizer, spray lagoon borders 70.86; O’Connor & Son Trucking, haul rock chips 1081.16; Petty Cash, supplies General 74.87, Pool 13.44, Water 23.80; Printed Impressions, vouchers 123.30; SDSWMA, dues 100.00; SD State Treasurer, sales tax-garbage 276.33-pool 18.57; SD One Call, locates 51.35; Spencer Quarries, 245.16T rock chips 2230.96; Van Diest, WN supply 988.50; Vantek, siren R&M 1191.00; Walter Welding 209.49; Western Office, police supply 7.17; Yankton EMS, EMT basic 150.00; Deposit Refunds-Julie Andersen 100.00, Verlyn Hauck 100.00, Elver Hehn 100.00, Margo Larson 100.00, Ron Luikens 100.00, Barry Mettler 100.00 & Tammy Crews 4.91; City of Menno, w-s-g Tammy Crews 95.09; Water overpayments-Morna Anderson 27.65, Richard L Auch 69.64, Calvin Hagge 81.03, Alton Herrboldt 72.10, E.W. Hertz 156.88, Larry Klaudt 21.01, Dale Lehr 11.70, Darrell Mehlhaf 19.36, Victor Mehlhaf 11.24, Daniel Mettler 27.72, Robert Record 15.12, Darlene Schempp 27.89, Mike Smidt 26.13, Robert Winter 89.88, Jim Woehl 92.31 & Zion Parsonage 37.43; Reimburse full-time lifeguards 1st year, Taylor Fischer 30.00, Tessa Goehring 30.00, Michelle Zeeb 30.00 & Cody Herrboldt 2nd year 30.00; Elan, lift station degreaser 835.31.
SCHEDULED BUSINESS: Jim Schnaidt addressed the council with concerns of having to pay sewer charges for water that is going on the lawn. Guthmiller moved to table further discussion of sewer rates until the next meeting. Kotalik seconded; all ayes. District III or Rural Water will be contacted to conduct a rates study.
The mayor went over the highlights of the Menno Wastewater Feasibility Study with the council.
Rocky Zeeb was not at the meeting; no action was taken on the Legion liquor license.
OLD BUSINESS: Bender’s Sewer & Drain were unable to run a camera through the line at the baby pool. Stepanek will run a fish tape into the jets and attempt to locate the pipe this way.
A 10’ handicap accessible picnic table with 8’ seats was quoted at $308; an 8’ top with 8’ seats at $288. Both are plastic coated and made by Rural Manufacturing. No action was taken.
The city received a $10,000 donation from NorthWestern Energy in memory of Gail Guthmiller to be used for improvements in the park. Discussion was had on purchasing new picnic tables, installing sewer and water to the camp sites and adding more camp sites. No action was taken.
The Menno Fire Department received a $5000 donation that will go toward the purchase of equipment/the Jaws of Life and Emergency Management received $3000 that will go toward putting together a disaster trailer.
A culvert has collapsed by the car wash and needs to be replaced. Maintenance will begin work to replace the culvert near the Frasch-Fifth Street intersection and clean out drainage ditches on the south end of town.
Jim Schnaidt left the meeting at 8:30 p.m.
NEW BUSINESS: Diede moved to approve the 2nd reading of Ordinance #2010-1, an ordinance setting the appropriations for the 2011 budget. Guthmiller seconded; roll call-all ayes.
There were no delinquent water-sewer-garbage accounts to report.
No action was taken on the Dakota Care quote.
The quote received from RenoSys to adhere a black dot on the bottom of the pool and (3) 11 FEET DEEP depth makers to the sides of the pool was $3600. Maintenance will figure out a way to do the work ourselves.
Fischer moved to approve the Maintenance and Encroachment Agreement for Project P-BRF 0018(134)394 PCN 6162 (US Highway 18 improvements) between the City of Menno and the South Dakota Department of Transportation. The mayor will be designated as the city’s authorized representative and be empowered with the authority to sign the agreement on behalf of the city. Hoff seconded; roll call-all ayes.
The council will let maintenance and the park committee decide where Modern Woodman may plant trees.
Diede moved to allow the Girl Scouts to use the old fire station meeting room for their meetings this coming school year. Simonsen seconded; all ayes. A thank you was read from Menno Girl Scout Troop 50538 for letting them use the room last year.
Hoff moved to allow Sayler and Heckenlaible to attend the Small Water Treatment Workshop in Sioux Falls on September 22. Kotalik seconded; all ayes.
For Your Information: The packets from the August MADC meeting was distributed to the council.
Fischer moved to approve the Volunteer Ambulance contract. Guthmiller seconded; all ayes. Terah Schoenfish will be taking the basic 120 hour course sponsored by Yankton Area EMS.
Mehlhaf stated he would have a source for 18” PVC pipe with a 3/8” wall at $12/foot when we start work on the storm sewer between Pine and East Streets.
Guthmiller moved to adjourn at 8:52 p.m. until Monday, October 4, 2010 at 7:30 p.m. Kotalik seconded; all ayes.
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $_________.