MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on April 4, 2011 in the council room at city hall. Answering roll call: Ronald Diede (entered at 7:56 p.m.), Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Scott Simonsen. Finance Officer Peggy Thranum, Superintendent Fred Sayler, City Engineer Vernon Arens, Willard Kirschenman, Brent Haberman and Editor Erik Kaufman were also present.
Fischer moved to approve the agenda. Hoff seconded; all ayes.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the March 7 regular meeting and the March 22 equalization meeting. Kotalik seconded; all ayes
Simonsen moved to approve the March finance report. Hoff seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 2/28/11 |
242,412.61 |
27,197.16 |
20,279.81 |
246.95 |
290,136.53 |
|
Warrants: |
(22,740.22) |
(6,786.47) |
(2,473.94) |
0.00 |
(32,000.63) |
|
Receipts: |
35,824.47 |
8,610.63 |
6,527.63 |
300.00 |
51,262.73 |
|
Street CD #42415 |
33,514.45 |
|
|
|
33,514.45 |
|
Interest: |
34.86 |
3.95 |
3.31 |
|
42.12 |
|
Month End Checking Balance 3/31/11 |
289,046.17 |
29,025.27 |
24,336.81 |
546.95 |
342,955.20 |
|
Water Deposits Held |
|
(4,400.00) |
|
Restricted |
(4,400.00) |
|
Water Reserve $300/mo (1st 11/2010) |
(1,500.00) |
|
|
(1,500.00) |
|
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
121,198.33 |
53,440.63 |
58,598.85 |
53,327.00 |
286,564.81 |
|
Total Cash Assets: |
460,244.50 |
76,565.90 |
82,935.66 |
53,873.95 |
673,620.01 |
|
Profit or (Loss) for the month |
46,633.56 |
1,828.11 |
4,057.00 |
300.00 |
52,818.67 |
EFT Account: Receipts 3059.33; Disbursements 3014.49; 3/31/2011 Balance $44.84
Fischer moved to approve the following warrants. Guthmiller seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 703.75; Mayor 302.47; Finance 1221.26; Building 130.18; Police 2738.28; Street 1952.62; Garbage 185.66; Cemetery 126.39; Ambulance 518.52; Library 238.15; Development 154.59; Water 1050.62; Sewer 1050.62; Group Insurance: Wellmark BCBS 2564.96; Principal Life 799.91; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 2542.50; SDRS, retirement 1301.50. Professional Services: Zeeb Garbage Service, 285 residential 3562.50. Utilities: Golden West, phone 326.89; NorthWestern Energy, electricity/gas 2248.28; Verizon Wireless, police cell phone 36.36. SD State Treasurer, garbage sales tax 242.42; District III, registration 40.00; SDML, registration 51.00; Arens Engineering, engineering 4177.20; Bertsch Law Office, legal fees 395.76; Glenda Bohlmann, CPR/EMT’s 45.00; BPI, supplies 218.29; B-Y Water, 1.285 million gallons 4535.00; Emergency Medical Products, supplies 99.66; Jensen Insurance, Fire-Pak 7192.00; Ken’s Electric, heater R&M 102.04; Klaudt’s, fuel-R&M 1590.31; Luikens Repair, dump truck R&M 1073.35; Menno Lumber, supplies 15.16; Mettler Implement, 2011 Gehl V270 Skid Steer, 2 buckets, snow blower 36,700.00; Petty Cash-General, postage 56.10; Schoenfish & Co. Inc., annual report 570.00; SD Unemployment Division, unemployment 73.63; SCPI, publishing 210.72; Team Laboratory, degreaser-terminator 887.29; Zeeb Insurance, FO bond 525.00; Cardmember Services, virus protection 47.69; Barnes & Noble, library books 140.37.
SCHEDULED BUSINESS: 7:37 p.m. City Engineer Arens reported it will be about two weeks before Slowey starts working on the highway. Arens will approach the state about tying into the storm drain inlet closer to East Street instead of by the alley as originally planned. This would allow us to gain a one-foot drop and have our drainage run in the ditch along East Street, crossing Heil Street to the south ditch and then east to the alley where our drain pipe will be laid.
Arens will begin the paper work to obtain a drainage permit from Hutchinson County for our west side drainage project.
Ronald Diede entered the meeting at 7:56 p.m.
The mayor went over some pricing he had received for heavy walled PVC pipe. Diede moved to advertise for bids for PIP Plastic Pipe in the following specified lengths: 860 LF of 21” Gasketed SDR-51 80 PSI, 506 LF of 18” Gasketed SDR-51 80 PSI and 945 LF of 15” Gasketed SDR-51 80 PSI. Bids to be opened at the next council meeting. Fischer seconded; roll call-all ayes.
Arens left the meeting at 8:22 p.m.
Brent Haberman, president of the Menno Area Development Corporation, asked if the city would be willing to set aside a certain amount of money each year to be used for development and if there were any incentives the city would offer a developer (land, utilities, etc.). The council stated they would keep this in mind at budget time. He left at 8:45 p.m.
Simonsen moved to approve a temporary malt beverage permit and a temporary spiking permit for Rames-Bender Post 152 to be used on April 8, 2011. Diede seconded; all ayes.
Willard Kirschenman addressed the council with his concerns of licensing golf carts and drainage issues. He left the meeting at 8:45 p.m. A person may not create a nuisance by pumping water from one place to another.
No applications were received for cemetery sexton. We will continue to advertise.
OLD BUSINESS: “To Do List” Picnic tables for the park have been ordered, but aren’t built yet. The old ones will be advertised for sale.
The Health Committee has four properties to inspect and will report at the next meeting.
NEW BUSINESS: Fischer moved to set May 2 at 7:35 p.m. as the date and time for a hearing to permit consumption of alcohol in a public place. Guthmiller seconded; all ayes. The permit is for an alley dance between the Beer Garden and Schnitz on July 2.
Guthmiller moved to place an ad in the paper advising people of City Ordinance Chapter 40, which states property within the city limits must be properly mown and sprayed for weeds. Growth height may not exceed 7”. Hoff seconded; all ayes.
Diede moved to hire Tom Ulmer to spray the city cemetery for $430. Hoff seconded; all ayes.
The city has never carried Terrorism Insurance; died for lack of a motion.
Diede moved to pay expenses for Sayler and Heckenlaible to attend the Van Diest workshop in Sioux Falls on April 28th. Fischer seconded; all ayes. The EPA requires West Nile equipment to be tested annually.
Simonsen moved to begin regular hours at the restricted use site beginning April 6. Kotalik seconded; all ayes. Regular hours are Wednesday and Saturday 9-12 and 1-4.
Hoff moved to pay expenses for Thranum to attend Human Resources and Finance Officers’ School June 7-10 in Pierre. Guthmiller seconded; all ayes.
Fischer moved to advertise for someone to run the concession stand at the softball field this season. Hoff seconded; all ayes.
Hoff moved to approve the 2010 Annual Report. Diede seconded; all ayes.
Kotalik moved to approve the 2010 Annual Water Quality Report. Guthmiller seconded; all ayes.
Hoff moved to have city-wide clean up day Monday, April 18 with a snow date of April 25. The garbage contractor will be paid $175 a trip and $39/ton tipping fee. Diede seconded; all ayes.
Simonsen moved to contribute $200 to the Power People 4-H Club to plant flowers on Fifth Street. Fischer seconded; all ayes.
Diede moved to place an ad in the paper reminding people that it is unlawful to empty sump pumps into the sanitary sewer. Violations are subject to a fine up to $200. Hoff seconded; all ayes.
Hoff moved to approve the recommendation from District III that we do not have to change our voting ward boundaries as we are well within the 10% difference allowed. Guthmiller seconded; all ayes. Population of wards as follows: W1 - 205; W2 - 196; W3 – 207; Total 608.
RESOLUTION #04 – 04/04/2011
WHEREAS, the City of Menno continues to have a high incidence of poverty and unemployment and these conditions severely affect the quality of life for many of our neighbors; and
WHEREAS; the Rural Office of Community Services, Inc. has utilized Community Services Block Grant and other funding leveraged from the source to successfully and efficiently provide services and opportunities to low-income and unemployed residents; and
WHEREAS, the Community Services Block Grant provides not only funding but by law assures local control through a mandated board structure and flexibility to address changing local needs; and
WHEREAS, funding for the Community Services Block Grant is targeted for drastic reductions in multiple federal budget proposals, putting the entire range of services and opportunities provided by the Rural Office of Community Services, Inc. at risk.
NOW, THEREFORE BE IT RESOLVED, that the city council of the City of Menno is fully supportive of the Rural Office of Community Services, Inc. and urges that adequate funding for the Community Services Block Grant be adopted in the Congressional appropriations process to assure the continuation of so many vital services of the citizens of the City of Menno.
Dated at Menno, South Dakota this 4th day of April, 2011.
Guthmiller moved to adopt the resolution. Diede seconded.
Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen voting aye. Non voting nay.
Resolution passed.
ATTEST:
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
For Discussion: Maintenance was asked to check culverts on Pine Street near Mettler’s that are collapsed.
For Your Information: The minutes of the March development meeting and SEFP annual report were distributed.
Hoff moved to adjourn at 9:10 p.m. until Monday, May 2, 2011 at 7:30 p.m. Fischer seconded; all ayes.
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $____________
.