MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on January 3, 2011 in the council room at city hall. Council answering roll call: Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Scott Simonsen. Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible, Editor Erik Kaufman and Aaron Matthaei were also present.
Hoff moved to approve the agenda as amended with the addition of discussion concerning nuisances. Fischer seconded; all ayes.
YEARLY BUSINESS: Kotalik moved to name Menno State Bank as the official depository. Guthmiller seconded; all ayes.
Simonsen moved to name the Hutchinson Herald as the official publication for 2011. Diede seconded; all ayes.
Hoff moved to set the 2011 bond for the finance officer at $150,000. Guthmiller seconded; all ayes.
The following council terms will expire in 2011 – Alderman, Ward I, Scott Simonsen, 2-year term; Alderman, Ward II, Ronald Diede, 2-year term; Alderman, Ward III, Jerome Kotalik, 2-year term.
Fischer moved to hold the combined city-school election on April 12th in the meeting room at the Menno Fire Hall. Polls will be open from 7 a.m. to 7 p.m. election day. Hoff seconded; all ayes.
Diede moved to approve the following to serve on the election board:
Joan Nusz, Superintendent, Ward I; Gloria Okrina, Ward II and Lorraine
Mammenga, Ward III. Simonsen seconded; all ayes.
Hoff moved to approve Resolution #01 – 01/03/2011, 2011 Salary Resolution as amended. Simonsen seconded; roll call-all ayes.
Resolution #01 – 1/03/2011
2011 Salary Resolution
WHEREAS, SDCL 9-14-28 requires that, except as otherwise specially provided, the governing body of every municipality shall fix and determine by ordinance or resolution the amount of salaries and compensation of all municipal officers and the times at which the same shall be paid; and
WHEREAS, the City Council shall publish the salaries for compliance with the provisions of SDCL.
NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the City of Menno hereby approves and adopts the following salaries for the calendar year 2011. The mayor and council will be paid on a monthly basis (unless they also are EMT's or EVOC drivers, then they will be paid bi-weekly). The cemetery sexton and city hall janitor will be paid monthly. All other employees will be paid bi-weekly.
Mayor - $150.00 per month, plus $25.00 per meeting/special meeting (Have to be present at meetings to be paid.)
Council - $75.00 per month, plus $25.00 per meeting/special meeting (Have to be present at meetings to be paid.)
Any council member or mayor that attends a meeting on behalf of the city will be paid $25.00 per day.
Cemetery Sexton – Ammon Auch - $133.96 per month
Cleans City Hall - Adella Auch - $137.97 per month
Election Workers - $110 per day plus $10 for attending Election School
Ambulance Personnel - EMT-B - $20.00 per hour minimum
Ambulance Personnel - EMT-I (ALS Trips Only) $25.00 per hour minimum
EVOC Drivers - $15.00 per hour minimum
Ambulance - Mutual Aid or No Transport Calls (DOA-MVA) $20.00 p/hr minimum
Ambulance - Continuing Education Classes - $20.00 per class
Attorney - Kenneth D. Bertsch - $100.00 per hour
Clean “Old Fire Station” Meeting Room - Adella Auch (if needed) $ 7.70 per hour
Economic Development Coordinator - Peggy Thranum $11.94 per hour
Finance Officer - Peggy Thranum - $11.94 per hour
Finance Assistant – Janelle Bender - $7.55 per hour
Librarian - Angeline Schoenfish $9.57 per hour
Maintenance & Parks – Ron Luikens $8.42 per hour
Police Chief - Mark D. Hento - $14.94 per hour
Relief Police – Certified - $12.48 per hour
Relief Police - Part-time (Uncertified) Galen Heckenlaible - $9.57 per hour
RU Site Manager – Galen Heckenlaible $8.07 per hour
Other RU Site Personnel-as needed – Walter Neth $7.70 per hour
Water/Sewer Superintendent - Fred Sayler $14.94 per hour
Mileage paid at $.37 per mile.
Dated at Menno, South Dakota this 3rd day of January 2011.
Jerome Hoff moved to adopt the resolution. Scott Simonsen seconded. Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Scott Simonsen voting aye. None voting nay. Motion carried.
ATTEST:
Peggy Thranum, City Finance Officer Darrell J. Mehlhaf, Mayor
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the December 6 regular meeting and the minutes of the special meetings on December 16 and 28. Diede seconded; all ayes
Fischer moved to approve the December finance report. Guthmiller seconded; motion carried.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 11/30/10 |
268,907.67 |
24,803.76 |
18,245.76 |
1,869.28 |
313,826.47 |
|
Warrants: |
(73,380.64) |
(8,185.70) |
(7,778.13) |
0.00 |
(89,344.47) |
|
Receipts: |
53,306.81 |
8,454.24 |
11,777.54 |
600.00 |
74,138.59 |
|
Interest: |
57.16 |
5.70 |
5.06 |
|
67.92 |
|
Month End Checking Balance 12/31/10 |
248,891.00 |
25,078.00 |
22,250.23 |
2,469.28 |
298,688.51 |
|
Water Deposits Held |
|
(4,400.00) |
|
Restricted |
(4,400.00) |
|
Water Reserve $300/mo (1st 11/2010) |
(600.00) |
|
|
(600.00) |
|
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
153,658.88 |
53,381.80 |
58,585.64 |
51,065.14 |
316,691.46 |
|
Total Cash Assets: |
452,549.88 |
73,459.80 |
80,835.87 |
53,534.42 |
660,379.97 |
|
Profit or (Loss) for the month |
(20,016.67) |
274.24 |
4,004.47 |
600.00 |
(15,137.96) |
Diede moved to approve the following warrants. Simonsen seconded; roll call-all ayes.
WARRANTS APPROVED: A-Tech Sewer Cleaning, clean-televise sewer lines 5558.00; Board of Operator Certification, License Renewal-Fred Sayler 24.00 & Roger Heckenlaible 18.00; B-Y Water, 1.280 million gallons, 4520.00; Dakota Pump, built-installed compressor-sewer 2806.13; DENR, wastewater fee 750.00; Diesel Machinery, carbide edge-maintainer 1794.68; Golden West, phone 330.06; Menno Historical Society Museum, annual contribution 500.00; Menno Public School, annual contribution 2000.00 & 2nd bleacher payment 1874.25; District III, dues 1066.00; Principal Life, group insurance 799.91; Recon, Inc.; rehab 2 manholes 1400.00; SDACE, dues 40.00; SDGFOA, dues 40.00; SDGHRA, dues 25.00; SD Municipal Attorney’s Association, dues 20.00; SD Municipal League, dues 646.91; SD Police Chiefs’ Association, dues 96.02; SD State Treasurer, garbage sales tax 241.68; SDWWA, dues 20.00; SDML Workers’ Comp, work comp 7937.00; SEAFOG, dues 45.00; SCPI, 1 year subscription, 42.00.
Hoff moved to release the following annual contributions: School-Gym-2000.00 and Museum 500.00. Guthmiller seconded; roll call-all ayes.
OLD BUSINESS: There was nothing added to the “To Do List” and the Health Committee had no report.
NEW BUSINESS: Diede moved to approve the following Authorizing Resolution placing us on the State Water Plan for replacement of water meters as a Green Project. Hoff seconded; roll call-all ayes.
#02 – 01/03/2011
AUTHORIZING RESOLUTION
STATE WATER PLAN
WHEREAS, the City of Menno has identified the need to replace water meters throughout the community; and
WHEREAS, the City of Menno requests placement on the State Water Plan; and
WHEREAS, the City of Menno is eligible for placement on the State Water Plan; and
WHEREAS, with the submission of this State Water Plan application, the City of Menno assures and certifies that all State Water Plan program requirements will be fulfilled.
THEREFORE, BE IT RESOLVED, that the City of Menno duly authorizes the submission of this State Water Plan application,
AND BE IT FURTHER RESOLVED that the Mayor of Menno is authorized to execute this State Water Plan application for the City of Menno.
Dated this 3rd day of January 2011.
ATTEST: Peggy Thranum, Finance Officer SIGNED: Darrell J. Mehlhaf, Mayor
Due to the health problems of our current sexton, Kotalik moved to approve the mayor’s appointment of Roger Simonsen as interim cemetery sexton. Guthmiller seconded; all ayes.
Our engineer told us that even though the project is referred to as the Park Street Project on the State Water Plan, the plans that were submitted also include Fifth, High and Pearl Streets north of U.S. Highway 18. It is the state’s recommendation that we proceed with this project; whether we do or not depends on the funding they will allow us. The next phase would be our main trunk line on Juniper Street from Park to Pearl Street plus South Second Street, High Street and Pearl Street south of the highway. The collapsed sewer on Fifth was discussed at the December 28th meeting.
Guthmiller moved to pay expenses for Thranum to attend Annual Report Workshop in Huron on January 12. Simonsen seconded; all ayes.
Fischer moved to advertise for a pool manager for the 2011 swim season. Hoff seconded; all ayes.
Guthmiller moved to advertise for bids for a skid steer. Roger Heckenlaible is to write the specs. Fischer seconded; roll call-all ayes.
Guthmiller moved that bids for the skid steer are to be in to the finance office by 5 p.m. February 7; the street committee will open bids at 7 p.m. and present their recommendation to the council at the 7:30 meeting. Simonsen seconded; all ayes.
Diede moved to approve Fire Chief John Huber’s 2010 Year End Report. Hoff seconded; all ayes.
Menno Fire Department-2010 Year End Report: Attic Fire, $35,000 Loss; 2 Oven Fires $1000 Loss; 4 Accidents/Medical, $4,000 Loss; 2 Combine Fires $2500 Loss; Machine Shed Fire, $400,000 Loss; Mutual Aide/Scotland-Kaylor Elevator $350,000 Loss; House Explosion $500,000 Loss; 2 Grass Fires; Hog Barn Fire $100,000 Loss; Look for Missing Child. A total of 23 hours were spent on the 16 calls (2 city-14 rural) with an average of 12 firemen responding to each call. The firemen responding are down 1 from last year.
Simonsen moved to appoint Mehlhaf as the District III representative. Diede seconded; all ayes.
Fischer moved to pay expenses of council/employees wishing to attend Municipal Government Day in Pierre on February 2. Hoff seconded; all ayes.
Guthmiller moved to accept the resignation of Connie Knodel as finance assistant. Diede seconded; all ayes. Connie decided to retire at the end of 2010.
Simonsen moved to approve the following resolution of service. Hoff seconded; all ayes.
LET IT BE RESOLVED that the City of Menno extends a sincere “Thank You” to Connie Knodel for her dedicated service to the city and citizens of Menno, South Dakota; as finance assistant for 4 years.
Signed this 3rd day of January 2011.
The mayor sought the council’s advice on how to handle a couple nuisance complaints he had received concerning old tractors, trailers, parking on the sidewalk, etc. and removing snow from private property to the city right of way.
For Your Information: The minutes of the December development meeting and SEFP report were distributed.
Hoff moved to adjourn at 9:03 p.m. until Monday, February 7, 2011 at 7:30 p.m. Fischer seconded; all ayes..
Peggy Thranum, Finance Officer Darrell J Mehlhaf, Mayor
Published once at the approximate cost of $_________.