MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on July 11, 2011 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen; quorum present. Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible and Aaron Matthaei were also present.
Fischer moved to approve the agenda with the following additions: Auto-supplement for West Nile supplies and hire Logan Smidt part-time. Simonsen seconded; all ayes.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the June 6 regular meeting with the following correction: sidewalk to be replaced at 114 N Pearl Street. Diede seconded; all ayes.
Guthmiller moved to approve the June finance report. Kotalik seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 5/27/11 |
334,440.74 |
29,159.19 |
28,931.90 |
571.95 |
393,103.78 |
|
Warrants: |
(33,744.67) |
(48,882.46) |
(88,560.25) |
0.00 |
(171,187.38) |
|
Receipts: |
38,534.34 |
46,672.15 |
100,554.06 |
0.00 |
185,760.55 |
|
Cashed & Deposited CD's: Hwy 18 #41503; Water #42464; Sewer#41505 |
33,227.65 |
23,465.56 |
22,762.61 |
|
79,455.82 |
|
Interest: |
43.15 |
3.42 |
5.20 |
|
51.77 |
|
Month End Checking Balance 6/30/11 |
372,501.21 |
50,417.86 |
63,693.52 |
571.95 |
487,184.54 |
|
Water Deposits Held |
|
(5,000.00) |
|
Restricted |
(5,000.00) |
|
Water Reserve $300/mo (1st 11/2010) |
(2,400.00) |
|
|
(2,400.00) |
|
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
72,692.36 |
30,172.35 |
36,220.59 |
53,327.00 |
192,412.30 |
|
Total Cash Assets: |
495,193.57 |
73,190.21 |
99,914.11 |
53,898.95 |
722,196.84 |
|
Profit or (Loss) for the month |
4,832.82 |
(2,206.89) |
11,999.01 |
0.00 |
94,080.76 |
It was noted the checking account balances look so good this month because CD’s were cashed for the drainage, water and sewer projects and we received money from our water grant and sewer loan. Excluding the highway project, the sewer account had a ($1761.48) loss.
Simonsen moved to approve the warrants. Hoff seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 727.33; Mayor 330.22; Finance 1142.28; Building 130.18; Police 2686.59; Streets 1878.25; Garbage 515.20; Cemetery 126.39; Ambulance 321.00; Parks 234.05; Library 225.75; Development 141.69; Water 1003.26; Sewer 1008.61; Group Insurance: Wellmark BCBS, 2564.96; Principal Life 799.91; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 2953.71; SDRS, retirement 1311.76. Professional Services: Rocky Zeeb’s Garbage Service, 289 residential 3987.50; Bonnie Heirigs, 2 cemetery cuts 1260.00. Utilities: Golden West, Phone 361.98; NorthWestern Energy, electricity 1668.09; Verizon Wireless, police cell phone 36.31. NSF checks, Michelle Sorlien pool 50.00 and Carla Gummert utilities 118.13 and Tommy Jo Hall utilities 58.96; SD State Treasurer, sales tax 146.65 2% & 293.90 4%; A.L. Metter Construction, pool R&M 470.93; Arens Engineering, 5973.00 Highway 18 sewer and 1276.10 curb & gutter; BDS, winfund support 770.00; Barnes & Noble, library books 25.42; Benders Sewer & Drain, lift station R&M 585.00; Bertsch Law Office, legal fees 190.55; BPI, toner-receipt book 135.28; B-Y Water, 1.727 M gallons water 5861.00; Cretex, storm sewer supply 4582.00; DSG, lift station R&M 1274.32; Dept of Revenue, samples pool 24.00 & sewer 151.00; Hawkins, chemical pool 1715.06 & water 34.28; Thomas Holst, cemetery stump removal 20.00; Hutchinson Country Treasurer, drainage permit notice-postage 84.32; Kaiser Appliance, trimmer string 18.99; Ken’s Electric, city hall men’s bathroom R&M 42.09; Klaudt Service, fuel 1252.96; Maxwell Colony, lift station R&M 120.00; Menno Fire Dept., fire school (6) 1835.86; Menno Food Market, supplies 68.06; Menno Lumber, supplies 444.67; Mettler Fertilizer, spray lagoon 111.51 & drain pipe 18,305.00; Petty Cash-General, postage 35.82; Radar Shop, re-certify police radar 39.00; Rural Mfg. Co., Inc., 2 picnic tables 970.00; SDARWS, water-dues 335.00; SCPI, publishing 219.87; Slowey Construction, 2nd pay request, sewer 69,695.38 – water 6975.58; SD One Call, locates 37.65; Walter Welding, parks R&M 30.00; Western Office Plus, police supply 40.09; SD Dept of Labor, unemployment 51.55; Deposit Refunds: Daniel Guthmiller 100.00, Evan Hertz, 100.00, Bill Potts 100.00 & Overpayment .15, Jacob Sanborn 100.00, Donald Sayler 100.00; Sherrill Dubs 50.00, Michael Hecht 50.00 and Myron Mettler 50.00; Cardmember Services, lift station degreaser 847.69.
Diede moved to accept the automatic supplement for West Nile Mosquito Control Grant supplies received from the SD Department of Health in the amount of $1320.00 received June 29, 2011. Hoff seconded; all ayes. The state grant revenue and the West Nile supply expense of the General Fund budget will be increased by this amount.
SCHEDULED BUSINESS: Sewer work on Highway 18 is complete, except for the hookups on the north side of the highway. There is approximately a block of storm sewer to do yet. The sewer lines are laid to grade with a foot of red rock under and above them, creating what is known as a “French” drain. This allows water to drain toward the creek on the outside of the sewer line. We will supply about a half load of red rock for this. We may see asphalt in three weeks. Half the box culvert on the west edge of town was poured today. They are hoping to pour the other half Friday. It has to set for two weeks before it can be back filled.
We received prices from Dakota Contracting Corp., the company doing the curb and gutter work for the highway project. For those interested in having curb and gutter installed, prices are as follows:
The city had the property surveyed for those interested and our engineer will do the staking. All excavation and gravel work would need to be completed by the time the contractor would be ready to pour the curb and gutter. All dirt work, top soiling and landscaping shall be the responsibility of the landowner.
In an effort to improve the drainage off Fifth Street, Diede moved to have the city install curb and gutter on the north side of the Menno Museum property along Poplar Street. Guthmiller seconded; roll call-all ayes.
7:55 p.m. Sarah Rich entered the meeting.
Maintenance is to move the drainage pipe from Mettler’s to another area.
Fischer moved to hire Logan Smidt as part-time maintenance to help with the drainage project and where ever else he may be needed. Simonsen seconded; all ayes
COMMITTEE REPORTS: No report from the digital sign committee. They are waiting to hear who is on the committee for the school.
No health committee report. The mayor asked them to have one for the August meeting.
OLD BUSINESS: “To Do List” Put a hose at the camper dump station.
We have not heard back from Verizon Wireless. We will contact the PUC about this.
Fischer reported they may have a training exercise at the next fireman’s meeting on how to use the new jaws and use them to open culverts.
Arens entered the meeting at 8:04 p.m. Arens will do the staking for the curb and gutter project. We will go to Pierre in September for the Park Street project. If we’d receive any grants/loans for Park Street, we would not go to bid for this project until next year. It is possible we could go to bid for the water meter replacement project this year. Arens left.
NEW BUSINESS: Hoff moved to hire Carolyn Strobel as city librarian. Guthmiller seconded; all ayes.
Diede moved to approve the second reading of Ordinance #2011-2, an ordinance that supplements the Street and Parks Departments of the General Fund. (The Parks Department and Cash on Hand were increased by $970 for two more picnic tables). Diede seconded; roll call-all ayes.
Kotalik moved to purchase a network attached storage hard drive for the finance office. Guthmiller seconded; all ayes.
Simonsen moved to hold the budget meeting July 28 at 6 p.m. in the finance office. Hoff seconded; all ayes.
Hoff moved to begin the city wide meter reading the week of July 25. Fischer seconded; all ayes. Ron Luikens and Logan Smidt will be assisting Roger and Fred with the readings.
We received a request to have our ambulance present at Lonetree Creek Race Park for races. They plan to hold around ten races per year. Hoff moved not to provide this service at this time due to the shortage of EMT’s. Guthmiller seconded; all ayes.
8:23 p.m. Pool manager Tracy Goehring entered the meeting.
Hoff moved hold a hearing on August 1 at 7:35 p.m. for a Temporary Malt Beverage Permit for the Menno Fire Department on September 10, 2011 from 3 p.m. until 11 p.m. at the Menno Fire Hall. Fischer seconded; all ayes.
No action on the elected official’s workshop.
Fischer moved to pay expenses for city officials to attend the STIP meeting in Mitchell on July 27. Diede seconded; all ayes.
Simonsen moved to enter into executive session at 8:30 p.m. Hoff seconded; all ayes.
The mayor declared the council out of executive session at 9:30 p.m. Rich and Goehring left the meeting.
Diede moved to allow our pool manager to manage the pool as she sees fit. Simonsen seconded; all ayes.
Due to large discrepancies in the quotes, Simonsen moved to table any decision on tuck pointing the city-school gym and remodeling the bathrooms to the August meeting. Hoff seconded; all ayes.
Maintenance stated the hold up installing meters for the city services is the plumber.
Guthmiller moved to table on-off fees/unoccupied residences to the next meeting. Kotalik seconded; all ayes.
The following revised water deposit policy was adopted.
CITY OF MENNO WATER DEPOSIT POLICY
It will be the policy of the City of Menno to handle water deposits in the following manner:
1.
If a person rents a house (at this
time there are no apartments where the renter would be responsible for the
water-sewer-garbage payments) in Menno, they are required to pay a $100.00
deposit. This deposit will be held by the City until the renter no longer
rents; i.e. moves from Menno or buys a home. for a period of three
(3) years, providing they have not received a late fee or Notice of Delinquent
Account and the City has not received an insufficient funds check for payment
of their account during the three-year period.
2. If a person buys or builds a home in Menno, they are required to pay a $100.00 deposit. The deposit will be returned to the homeowner at the end of 1 (one) year, providing that homeowner has met the following requirements:
A. They have not received a late fee or Notice of Delinquent Account at any time during a one-year period.
B. The City has not received an insufficient funds check for payment of their account.
If any person’s water should be disconnected and they have not paid a deposit or have had it returned to them, they will be required to pay the $100.00 deposit along with the reconnect fee ($50.00 during regular business hours and $100.00 after regular business hours) before their water is reconnected. If a $100.00 deposit is required, it will be held under the same conditions as set forth above in paragraph #2.
Motion by Jerry Fischer to adopt the above Revised Water Deposit Policy, second by Galen Guthmiller.
Diede, Fischer, Guthmiller, Hoff, Kotalik and Simonsen voting aye. None voting nay. Motion carried.
The City of Menno adopted the Revised Water Deposit Policy on July 11, 2011.
ATTEST: Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Guthmiller moved to charge $15/1st 1000 gallons water and $5/1000 thereafter; $15/1st 1000 gallons sewer and $3/1000 gallons thereafter. New rates will take effect September 1, 2011. Fischer seconded; roll call-all ayes.
For Your Information: The June MADC packet and SEFP report were distributed to the council.
Hoff moved to adjourn at 10:28 p.m. until Monday, August 1, 2011 at 7:30 p.m. Simonsen seconded; all ayes.
ATTEST: CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $________.