MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on June 6, 2011 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen; quorum present. Finance Officer Peggy Thranum, Superintendent Fred Sayler, Roger Simonsen, Vernon Arens, Logan Smidt, Bill Headley, Aaron Matthaei, Rita Hoff and Editor Erik Kaufman were also present.
Hoff moved to approve the agenda with the following additions: Golf Carts and Pool. Diede seconded; all ayes.
REGULAR MEETING ITEMS: Kotalik moved to approve the minutes of the May 2 regular meeting and May 17 special meeting. Guthmiller seconded; all ayes.
Diede moved to approve the May finance report. Simonsen seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 4/29/11 |
266,213.36 |
29,459.63 |
26,661.72 |
571.95 |
322,906.66 |
|
Warrants: |
(37,385.15) |
(8,531.25) |
(3,859.40) |
0.00 |
(49,775.80) |
|
Receipts: |
105,579.60 |
8,227.94 |
6,126.74 |
0.00 |
119,934.28 |
|
Interest: |
32.93 |
2.87 |
2.84 |
|
38.64 |
|
Month End Checking Balance 5/27/11 |
334,440.74 |
29,159.19 |
28,931.90 |
571.95 |
393,103.78 |
|
Water Deposits Held |
|
(4,800.00) |
|
Restricted |
(4,800.00) |
|
Water Reserve $300/mo (1st 11/2010) |
(2,100.00) |
|
|
(2,100.00) |
|
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
105,226.59 |
53,440.63 |
58,598.85 |
53,327.00 |
270,593.07 |
|
Total Cash Assets: |
489,667.33 |
75,699.82 |
87,530.75 |
53,898.95 |
706,796.85 |
|
Profit or (Loss) for the month |
68,227.38 |
(300.44) |
2,270.18 |
0.00 |
70,197.12 |
Fischer moved to approve the warrants. Hoff seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 538.65; Mayor 212.29; Finance 1122.67; Building 130.18; Police 2714.30; Streets 1977.09; Garbage 507.44; Cemetery 126.39; Ambulance 197.90; Parks 144.01; Library 248.32; Development 141.29; Water 1065.04; Sewer 1065.06; Group Insurance: Wellmark BCBS, 2564.96; Principal Life 799.91; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 2520.47; SDRS, retirement 1306.88. Professional Services: Rocky Zeeb’s Garbage Service, 288 residential 3600.00 & city wide cleanup 1 Trip, 5.85T 403.15; Bonnie Heirigs, 2 cemetery cuts 1260.00. Utilities: Golden West, Phone 388.35; NorthWestern Energy, electricity 1681.32; Verizon Wireless, police cell phone 36.33. SD State Treasurer, sales tax 237.78 & 235.40; Menno Athletic Club, annual contribution 3000.00; Deposit Refund, Emily Plooster 100.00; Power People 4-H, 5th Street flowers 200.00; Petty Cash-Pool, 100.00; Arens Engineering, engineering fees 5603.80; A-Tech/Recon, restore 2 manholes 1400.00; Barnes & Noble, library books 99.52; Bertsch Law Office, legal fees 974.60; Brown & Saenger, nominating petitions 7.50; BPI, supply 30.07; B-Y Water, 1.665 M gallons 5675.00; Classic Collision, R&M 218.30; DSG, water meter parts 130.83; DENR, drinking water fees 300.00-water system discharge fee 50.00; Dept of Revenue, sewer samples 82.00; Hawkins, pool supply 146.43; Ken’s Electric, pool R&M 139.20; Klaudt Service, fuel 953.74; McLeod’s, police warning tickets 125.61; Menno Food Market, supply 41.42; Menno Lumber, supply 235.24; Menno Mercantile, R&M 26.61; Mettler Fertilizer, spray 112.54; Mettler Implement, Rent 30.00; NCP, guide ad 389.00; Overpayment-water, Renee Willemstyn 35.45; Petty Cash-General, supplies 75.07; Petty Cash-Water, postage 58.96; Postmaster, stamps 103.30; Rural Mfg., 10 picnic tables 4850.00; SCPI, publishing 256.60; SD One Call, locates 64.05; Tom Ulmer, spraying 450.00; Walter Welding, R&M 210.95; Western Office Plus, Police supply 42.07; Cardmember Services, weed killer-lift station degreaser 1233.79; Slowey Construction, 1st pay request, water 40,207.49, sewer 80,094.71.
SCHEDULED BUSINESS: Most of the sewer work is complete except they will be installing manholes at each intersection. Installation of storm sewer is next. Arens reported the sewer is finished from Fifth Street west. An overland water line has been laid until it can be moved to the north side of the highway because it was discovered the water main was in line with the storm sewer. Due to this, the deadline for completion may be extended a week. Smidt will begin surveying curb and gutter tomorrow. We received approval from the state for a drop inlet for the storm sewer near East Street. The water line near Country Pride has been located and will be moved into the right-of-way.
Arens and Smidt left the meeting at 7:52 p.m.
Fischer moved to approve the renewal of malt beverage licenses for the following applications. Diede seconded; all ayes.
Hoff moved to approve applying for a grant from the state Consolidated Waters Facilities Construction Program or a loan from the Drinking Water State Revolving Fund Program up to $160,000 to replace water meters throughout the community. Guthmiller seconded; roll call-all ayes.
There will be a hearing June 7 at 9:30 a.m. in the Commissioners Room of the Hutchinson County Courthouse to consider an application for a drainage permit for the City of Menno. This permit will allow us to divide the drainage into northern and southern sub drainage basins instead of being all in one.
The storm sewer will all be on the south side of the highway. The drainage pipe has been delivered and installation may begin soon. We need to have our pipe ready to be concreted into the drop structure the state is building on the corner of East Street and US Highway 18.
Interim Cemetery Sexton Roger Simonsen stated he would continue to act as sexton with the understanding city maintenance would be able to mark a grave if he was unavailable. He suggested we start a tree fund for the cemetery so if there was a need to plant a tree at the cemetery there would be money for one. Chapter 9, Section 2 of the city ordinances states, “No trees, shrubs or any other plants may be planted or otherwise permanently affixed on any grave site, lots or other property within the bounds of the cemetery without the consent of the city council.” Some dead trees may be removed in the future that would allow for new trees to be planted. (Trees must be conifers.) Roger suggested extending the road to the west and south within the bounds of the cemetery to create easier access to those lots. He also suggested we consider raising the cost of our lots as we are cheaper than surrounding communities. He left the meeting at 8:19 p.m.
OLD BUSINESS: “To Do List” Road patching will begin next week. The weeds need to be trimmed around the pool fence and a couple boards replaced on the east side of the building.
Bill Headley reported there will be four committees involved with the digital sign project: the development corporation, the city, the school and the community club. The first decision to be made is where the sign will be placed.
The health committee is to have a report for the next council meeting.
We haven’t heard anything from Verizon Wireless concerning the repeater on the water tower.
NEW BUSINESS: Hoff moved to approve the following resolution. Guthmiller seconded; all ayes.
RESOLUTION NO. #5 – 06/06/2011
RESOLUTION AUTHORIZING AN APPLICATION FOR FINANCIAL ASSISTANCE, AUTHORIZING THE EXECUTION AND SUBMITTAL OF THE APPLICATION, AND DESIGNATING AN AUTHORIZED REPRESENTATIVE TO CERTIFY AND SIGN PAYMENT REQUESTS.
WHEREAS, the City of Menno (the “City”) has determined it is necessary to proceed with a project to replace water meters within the community (the “Project”); and
WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and
WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project,
NOW THEREFORE BE IT RESOLVED by the City as follows:
1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $160,000 to the South Dakota Board of Water and Natural Resources for the Project.
2. The Mayor is hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance.
3. The Mayor is hereby designated as the authorized representative of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project.
Adopted at Menno, South Dakota, this 6th day of June 2011.
(Seal) APPROVED:
Attest: Peggy Thranum, City Finance Officer Darrell J. Mehlhaf, Mayor
RESOLUTION - #06 – 06/06/2011
ALLOWING EXTENDED HOURS FOR SALE OF ALCOHOL ON SUNDAY, JULY 3, 2011.
Councilman Jerry Fischer introduced the following resolution and moved for its adoption:
WHEREAS certain activities of the Menno July 4th celebration are scheduled for Sunday, July 3, 2011, and
WHEREAS a request has been made to allow on-sale liquor establishments the right to sell, serve or allow to be consumed alcoholic beverages after 12 midnight on Sunday, July 3, 2011,
NOW THEREFORE BE IT RESOLVED, that
Section 4-9 of the 2005 REVISED ORDINANCES OF THE CITY OF MENNO, SOUTH DAKOTA is hereby modified for Sunday, July 3, 2011, to allow any on-sale liquor establishment in the City of Menno to sell, serve and allow to be consumed alcoholic beverages between the hours of eleven o’clock a.m. and two o’clock a.m. the following day.
All other requirements set forth in Chapter 4 of the 2005 REVISED ORDINANCES OF THE CITY OF MENNO, SOUTH DAKOTA shall be followed.
Councilman Ronald Diede seconded the motion, and after full and complete discussion, the resolution was unanimously adopted on roll call vote.
Dated this 6th day of June, 2011.
Signed: Darrell J. Mehlhaf, Mayor Attest: Peggy Thranum, Finance Officer
Diede moved to purchase two more picnic tables, one 14’/$525 and one 12’/$445 from the Gail Guthmiller memorial money. Guthmiller seconded; all ayes.
Rita Hoff addressed the council concerning golf carts. The mayor stated he has spoken with lawyers and highway patrol. The city cannot take a stance that would be outside of state law or that would create liability back to the city. A city may be more restrictive than state law, but not less restrictive. SDCL 32-14-14 states “The person operating the golf cart in the municipality is to hold a driver’s license and obtain a permit from the municipality.” Rita left the meeting at 8:40 p.m.
Hoff moved to approve the first reading of Ordinance #2011-2, an ordinance that supplements the Street and Parks Departments of the General Fund; Diede seconded; all in favor.
Diede moved to accept the termination of the Airwave Wireless, LLC lease effective within 90 days of May 27, 2011. It has been determined the antenna facilities are unacceptable under its design and engineering specifications for their communications system. Fischer seconded; all ayes
We received notice from Second Chance Rescue Center that they will terminate the contract we have with them effective July 2, 2011. They are undergoing changes and do not have sufficient staff to pick up animals or handle after hour calls.
Diede moved to purchase plaques to attach to each of the twelve new picnic tables stating “In Memory of Gail Guthmiller”. Simonsen seconded; all ayes.
Hoff moved to give permission to the Menno Athletic Club to sell fireworks this season. Diede seconded; all ayes.
Fischer moved to apply for a hardship waiver which allows our ambulance to run with EVOC drivers. Kotalik seconded; all ayes.
Hoff moved to verify that Menno will take part in the District III Association of Local Governments for the program year of January 1 through December 31, 2012. Our dues for 2012 will be $1104. Simonsen seconded; all ayes.
Fischer moved to accept the resignation of Angeline Schoenfish as librarian effective April 5, 2011. Diede seconded; all ayes.
Simonsen moved to charge $40 per single pass and $70 per family pass at the pool. (Family pass means immediate family (father, mother and children within one household, no babysitter or “other” family members.) Guthmiller seconded; all ayes.
No action on the Elected Officials Workshop in Pierre on July 14, 2011.
Discussion was had on having the pool manager become CPR certified. The mayor will speak to her about this as it was not one of the terms or conditions of employment when the job was accepted. The city would pay for the certification.
Placing yield signs along the truck route died for lack of a motion.
Railway Street needs to be completely rebuilt (dug down several feet and back filled with rock and a sub-base put in) two blocks from Poplar Street to Juniper Street. This will be considered in next year’s budget.
Repairs to Heil Street between Fifth and High Streets will be done by digging out the bad area, then filling with rock and grindings and covering with gravel.
The council received a request to have the sidewalk replaced at 114 N High Street. Our ordinance states “Sidewalks shall be constructed in such areas as the city council shall deem necessary.” The council agrees this sidewalk should be rebuilt in compliance with the provisions of the city ordinance.
Teresa Holck wishes to donate a tree in memory of her brother. It was suggested to plant a maple tree on the west side of the restrooms at the softball field.
Headley left the meeting at 9:28 p.m.
Discussion was had on the water and sewer rates with any decisions tabled to the July 11 meeting.
Fischer moved to hire Roger Simonsen as cemetery sexton. Hoff seconded; all ayes.
We had no applications for librarian.
Sayler informed the council of the problems at the lift station. One pump is down. The belts were burned off because the pump froze and took out the mechanical seal. The wet well should only have about 30” water in it and we have 120”. We are having problems with discharging because the pH coming into our water system is 9.5-9.6. The state wants the pH of the ponds to be 6-9. B-Y wants the pH high so the pipes don’t corrode.
Wieman’s stated our MF tractor/load sold for $2800 minus commission, we should receive $2596.16.
The park bathrooms need some general repair done.
For Your Information: The May MADC packet and SEFP report were distributed to the council.
There was no need for executive session.
Guthmiller moved to adjourn at 9:40 p.m. until Monday, July 11, 2011 at 7:30 p.m. Diede seconded; all ayes.
ATTEST: CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $_________.