MINUTES OF CITY COUNCIL PROCEEDINGS

MENNO, SOUTH DAKOTA

March 7, 2011

 

Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on March 7, 2011 in the council room at city hall. Answering roll call: Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik, and Scott Simonsen. Finance Officer Peggy Thranum, Superintendent Roger Heckenlaible, Willard Hellwig, Cody Herrboldt, Michelle Zeeb, Tessa Goehring, Tracy Goehring,  Editor Erik Kaufman and Aaron Matthaei were also present.

 

Hoff moved to approve the agenda. Guthmiller seconded; all ayes.

                                               

REGULAR MEETING ITEMS: Kotalik moved to approve the minutes of the February 7 regular meeting. Fischer seconded; all ayes

 

Fischer moved to approve the February finance report. Diede seconded; all ayes.

 

FINANCE REPORT:

 

  General

  Water

   Sewer

Perpetual Care

Totals

Checking Balance 1/31/11

234,405.95

25,700.23

17,067.19

2,479.28

279,652.65

     Warrants:

(28,720.81)

(7,332.83)

(3,056.19)

(2,400.00)

(41,509.83)

     Receipts:

36,698.93

8,826.56

6,266.43

167.67

51,959.59

     Interest:

28.54

3.20

2.38

 

34.12

Month End Checking  Balance 2/28/2011

242,412.61

27,197.16

20,279.81

246.95

290,136.53

Water Deposits Held

 

(4,500.00)

 

Restricted

(4,500.00)

Water Reserve $300/mo (1st 11/2010)

(1,200.00)

 

 

(1,200.00)

General Purpose CD

50,000.00

 

 

Account

50,000.00

Designated Purpose CD's

154,665.06

53,385.17

58,598.85

51,079.38

317,728.46

Total Cash Assets:

447,077.67

74,882.33

78,878.66

51,326.33

652,164.99

Profit or (Loss) for the month

8,006.66

1,496.93

3,212.62

(2,232.33)

10,483.88

 

EFT Account: Receipts 3027.34; Disbursements 2834.82; 2/28/2011 Balance $192.52

 

Hoff moved to approve the following warrants. Simonsen seconded; roll call-all ayes.

 

WARRANTS APPROVED: Payroll: Council 484.01; Mayor 188.70; Finance 1071.74; Building 130.18; Police 2723.87; Street 2294.66; Garbage 162.63; Cemetery 126.39; Ambulance 510.71; Library 196.89; Development 160.69; Water 1102.07; Sewer 1102.07; Group Insurance: Wellmark BCBS 2564.96; Principal Life 799.91; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 2833.62; SDRS, retirement 1330.63; . Professional Services: Zeeb Garbage Service, 284 residential 3550.00. Utilities:  Golden West, phone 319.77; NorthWestern Energy, electricity/gas 2395.06; Verizon Wireless, police cell phone 36.62. Transfer to EFT account 46.04; Business Forms & Accounting Systems, fund account-payroll checks 192.03; BPI, supplies 178.61; B-Y Water, 1 million gallons water 3680.00; Deposit Refund, Joshua Hora 100.00; Hawkins, water supply 647.53; Klaudt Service, fuel-R&M 1574.37; Matheson Tri-Gas, ambulance oxygen 79.08; Overpayment, Cecilia Huenemann 47.62; Petty Cash-General, supplies 26.31; Register of Deeds, warranty deed/Bruce Anderson 10.00; Reimbursement, Terah Schoenfish, ambulance test 70.00; SCPI, publishing 337.70; Clarence Simonsen, 9#’s ambulance laundry 22.05; SD One Call, locates 1.05; Vantek, supplies 252.00; Walter Welding, R&M 106.00.

 

SCHEDULED BUSINESS: Hiring a cemetery sexton was moved to the end of the agenda.

 

Two quotes were received for the brome hay, Doug Lehr $434.50 and Terry Auch $452.50. Fischer moved to accept the quote from Terry Auch for $452.50 for the 2011 brome hay season. Kotalik seconded; all ayes.

 

Fischer moved to hire the following as full-time lifeguards for the 2011 season: Tessa Goehring, Cody Herrboldt and Michelle Zeeb. The following will be hired as part-time lifeguards: Emily Massey, Shiloe Rich and Chelsea Wentz. Diede seconded; roll call-all ayes.

 

Pool Manager Tracy Goehring stated she would like to appoint Cody Herrboldt as head lifeguard, to be in charge when she was not at the pool. She stated she may cut back on weekend hours at the pool toward the beginning and end of the season.

 

Wages for the guards will be moved to the end of the agenda.

 

Tracy, Tessa, Cody and Michelle left the meeting at 7:50 p.m.

 

Due to the increase in cost to be Red Cross trained and certified, Hoff moved to raise the amount the city reimburses lifeguards for their certification over a 3-year period from $95 up to $145. All guards hired and working for an entire season will be reimbursed at the end of the season 1/3 of the cost of the course at the following rate: $45 1st year, $45 2nd year and $55 3rd year beginning in 2011. Guthmiller seconded; all ayes.

 

OLD BUSINESS: “To Do List” Heckenlaible was asked the status of the park picnic tables. They are to report at the next meeting.

 

Willard Hellwig asked for prices to have water and sewer connected to the building west of his property at 111 N Fifth Street. He was told to talk to Slowey Construction, as they are the contactor awarded the state bid for US Highway 18. The city charges $175 each plus excise tax for a sewer and a water tap and cost of materials plus 15% for the water tap. Hellwig left at 8:05 p.m.

 

NEW BUSINESS: Guthmiller moved to set April 4 at 7:35 p.m. as the date and time for a hearing for a temporary malt beverage permit and a temporary spiking permit for Rames-Bender Post 152 to be used on April 8, 2011. Simonsen seconded; all ayes.

 

Diede moved to approve the second reading of Ordinance 2011-1, an ordinance amending the 2005 Revised Ordinances of the City of Menno, SD for the purpose of regulating the removal of snow in the city. Hoff seconded; roll call-all ayes.

 

Fischer moved to hold the equalization meeting on Tuesday, March 22 at 6:00 p.m. Guthmiller seconded; all ayes.

 

Hoff moved to have the city engineer check grades for the installation of curb and gutter for those interested in installing the same during the highway project. Fischer seconded; all ayes. The property owner is responsible for readying the property for the curb and gutter and the installation. The city will lay a matte from the edge of the street matte to their curb. Those requesting this service to date: Grace Lutheran Church, Larry Kirschenman, Menno Area Development Corporation, Jake Luikens, Darrell Mehlhaf, Ronald Diede and Farmers’ Grain & Stock.

 

Simonsen moved to surplus the Massey MF 30 Industrial tractor/loader. Diede seconded; all ayes.

 

The mayor appointed Matt Fischer, Luverne Mammenga and Gerald Nusz to serve as appraisers of the Massey.

 

Diede moved to accept the following appraisal for the Massey tractor/loader. Matt Fischer $3800, Laverne Mammenga $4250 and Gerald Nusz $4000. Hoff seconded; all ayes.

 

Kotalik moved to sell the Massey MF 30 Industrial tractor/loader at Wieman Auction’s spring sale. Guthmiller seconded; all ayes.

 

Hoff moved to allow Tessa Goehring to give swim lessons at the pool for the 2011 season. Guthmiller seconded; all ayes.

 

Fischer moved to approve the Contract Proposal between the City of Menno and the SD DOT for sweeping US Highway 18 through Menno between mileposts 394.5 to 395.0 and through Olivet between mileposts 389.5 to 390.0. The total amount of the lease shall not exceed $2000. Guthmiller seconded; all ayes.

 

No action was taken on the digital sign. More information will be presented at future council meetings.

 

Hoff moved to pay expenses for council/employees attending the Legislative Dinner in Mitchell March 17 and the District III meeting in Brandon March 31. Diede seconded; all ayes.

 

The PUC will be contacted about complaints we have received concerning cell service in Menno.

 

For Your Information: A letter was received from Melvin and Geneva Delzer commending us on the cleanliness of the city hall restrooms. Another letter was received from the Archie Klaudt family expressing their appreciation for the exceptional team of volunteers on the ambulance service.

 

The minutes of the February development meeting and SEFP annual report were distributed.

 

Hoff moved to go into executive session at 8:40 p.m. to discuss personnel. Diede seconded; all ayes.

 

The mayor declared us out of executive session at 8:50 p.m.

 

Fischer moved to pay Tessa Goehring and Michelle Zeeb $7.40/hour, Cody Herrboldt $7.55/hour, Shiloe Rich $7.05/hour and Emily Massey and Chelsea Wentz $6.80/hour for the 2011 swim season. Guthmiller seconded, all ayes.

 

Simonsen moved to re-advertise for cemetery sexton. Hoff seconded; all ayes.

 

Kotalik moved to adjourn at 8:55 p.m. until Monday, April 4, 2011 at 7:30 p.m. Guthmiller seconded; all ayes.

 

The mayor reconvened the meeting at 8:59 p.m. with all council present. He wanted the council to know the 1995 Ford pickup being used by the police and street departments has 180,000 miles on it and is beginning to use oil. We may need to start looking for a replacement. No decision was made.

 

Hoff moved to adjourn at 9:04 p.m. Diede seconded; all ayes.

 

ATTEST:                                                                                               CITY OF MENNO, SOUTH DAKOTA

 

                                                                                                                                                                               

Peggy Thranum, Finance Officer                                      Darrell J Mehlhaf, Mayor

 

Published once at the approximate cost of $____________      

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