MINUTES OF CITY COUNCIL PROCEEDINGS
MENNO, SOUTH DAKOTA
Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on November 7, 2011 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen. Finance Officer Peggy Thranum, Superintendents Roger Heckenlaible and Fred Sayler, Police Chief Mark Hento, Aaron Matthaei and Erik Kaufman were also present.
The SD Municipal League Hall of Fame honors those elected and appointed officials and employees who have served municipalities in South Dakota for 20 years or more. Mayor Mehlhaf presented certificates of service to three Menno city employees: Roger Heckenlaible for 27 years of service, Mark Hento for 24 years of service and Fred Sayler for 34 years of service.
Simonsen moved to approve the agenda. Diede seconded; all ayes.
REGULAR MEETING ITEMS: Hoff moved to approve the minutes of the October 3 regular meeting. Kotalik seconded; all ayes.
Fischer moved to approve the October finance report. Diede seconded; all ayes.
FINANCE REPORT:
|
|
General |
Water |
Sewer |
Perpetual Care |
Totals |
|
Checking Balance 9/29/11 |
369,748.65 |
22,001.17 |
69,809.77 |
1,321.95 |
462,881.54 |
|
Warrants: |
(27,225.80) |
(53,248.92) |
(13,860.02) |
0.00 |
(94,334.74) |
|
Receipts: |
31,051.38 |
29,544.25 |
19,081.23 |
0.00 |
79,676.86 |
|
Interest: |
16.26 |
-0.07 |
3.25 |
|
19.44 |
|
Month End Checking Balance10/31/11 |
373,590.49 |
-1,703.57 |
75,034.23 |
1,321.95 |
448,243.10 |
|
Water Deposits Held |
|
(4,750.00) |
|
Restricted |
(4,750.00) |
|
Water Reserve $300/mo (1st 11/2010) |
(3,600.00) |
|
|
(3,600.00) |
|
|
General Purpose CD |
50,000.00 |
|
|
Account |
50,000.00 |
|
Designated Purpose CD's |
42,812.60 |
30,172.35 |
36,220.59 |
53,327.00 |
162,532.54 |
|
Total Cash Assets: |
466,403.09 |
20,118.78 |
111,254.82 |
54,648.95 |
652,425.64 |
|
Profit or (Loss) for the month |
3,841.84 |
(23,704.74) |
5,224.46 |
0.00 |
(14,638.44) |
Guthmiller moved to approve the warrants. Hoff seconded; all ayes.
WARRANTS APPROVED: Payroll: Council 515.06; Mayor 283.05; Finance 1063.73; Building 130.18; Police 2806.97; Streets 3078.24; Garbage 545.54; Cemetery 126.39; Ambulance 446.95; Library 248.32; Development 141.46; Water 1270.83; Sewer 1270.80; Group Insurance: Wellmark BCBS, 2641.44; Principal Life 819.06; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 3094.85; SDRS, retirement 1550.08. Professional Services: Rocky Zeeb’s Garbage Service, 292 residential 3650.00; Bonnie Heirigs, cemetery bottoms & along roads 300.00. Utilities: Golden West, Phone 340.85; NorthWestern Energy, electricity 1207.54; Verizon Wireless, police cell phone 36.64; SDML, election school 20.00; SD Unemployment Insurance, unemployment insurance 38.78; Barnes & Noble, library books 452.75; Bertsch Law Office, legal fees 200.48; BPI, toner 93.99; B-Y Water, 1.641 million gallons 5603.00; City of Sioux Falls, bacteria water samples 28.12; Commercial Asphalt, 173 T asphalt 13058.04; DSG, meters-supplies 1345.01; Dept. of Revenue, sewer samples 57.00; Dust-Tex, paper towels 54.75; Ken’s Electric, supplies 5.97; Klaudt Service, fuel 1404.96-police car battery 123.50; Luikens Repair, R&M-IHC truck 1247.90, Ford dump truck 1493.30 & payloader 206.00; Vern’s Service, cement saw R&M 132.12; Menno Food Market, supplies 38.10; Menno Lumber supplies 42.07, drainage-east 446.13 & west 272.03; Mettler Fertilizer, museum curb & gutter 380.00; drainage-east 6446.98-west 17186.33; Petty Cash-General, postage 70.93; Petty Cash-Water, postage 48.91; Postmaster, postage 78.00; SCPI, minutes 99.78; Clarence Simonsen, 14#’s ambulance laundry 35.00; SD One Call, locates 369.05; Team Lab, lift station degreaser 847.69; Titan Machinery, payloader brakes 461.68; Verizon Wireless, police cell phone charger 22.49; Walter Welding, R&M 274.54; Western Office, police ink cartridges 14.99.
SCHEDULED BUSINESS: US Highway 18 Project: Stripes were painted on the road today and the lights came on for the first time tonight! They are still pouring sidewalks. A ribbon cutting is planned for November 18.
Drainage Projects: West side: A ditch still needs to be cleaned out, a culvert moved and a gate installed on the end of the pipe.
East side: One drop structure needs to be installed, concrete is pretty much done; some grading and landscaping are left.
OLD BUSINESS: “To Do List” Fix collapsed sewer on Fifth Street
NEW BUSINESS: Fischer moved to approve the following liquor licenses for renewal. Kotalik seconded; all ayes. (Renewals no longer require a public hearing, only council approval.)
Diede moved to amend the Restricted Use Site policy to read “the solid waste committee will determine the hours of the site” instead of the city council. That way we don’t have to wait for a council meeting to change seasonal hours. Guthmiller seconded; all ayes.
Simonsen made a motion to move forward with the application for a Community Development Block Grant and to conduct the survey necessary for the grant. Diede seconded; all ayes. The CDBG grant would be part of the funding package for sewer replacement along Park Street, north Fifth, High and Pearl Streets. Estimated cost of the project is over $900,000; CDBG funds applied for would be $515,000.
A motion was made at the July 6, 2010 council meeting to meter city services. This hasn’t been done yet, but needs to be completed by next spring!
For Your Information: Reports for the Rural Health and South Dakota Municipal League Conferences were included in the council packets.
The October MADC packet and SEFP report were distributed to the council.
Simonsen moved to enter executive session at 8:20 p.m. to discuss personnel.
The mayor declared us out of executive session at 9:02 p.m. No action was taken.
Hoff moved to adjourn at 9:02 p.m. until Monday, December 5, 2011 at 7:30 p.m. Diede seconded; all ayes
ATTEST: CITY OF MENNO, SOUTH DAKOTA
Peggy Thranum, Finance Officer Darrell J. Mehlhaf, Mayor
Published once at the approximate cost of $________.