MINUTES OF CITY COUNCIL PROCEEDINGS

MENNO, SOUTH DAKOTA

October 3, 2011

 

Mayor Darrell Mehlhaf called the city council to order at 7:30 p.m. on October 3, 2011 in the finance office at city hall. Roll Call: Darrell Mehlhaf, Ronald Diede, Jerry Fischer, Galen Guthmiller, Jerome Hoff, Jerome Kotalik and Scott Simonsen. Finance Officer Peggy Thranum, Superintendent Fred Sayler, Aaron Matthaei and Erik Kaufman were also present.

 

Hoff moved to approve the agenda. Fischer seconded; all ayes.

                                   

REGULAR MEETING ITEMS: Diede moved to approve the minutes of the September 7 regular meeting with the following correction: change “approve” to “approval” to allow the grocery store ramp. Hoff seconded; all ayes.

 

Fischer moved to approve the September finance report. Guthmiller seconded; all ayes.

 

FINANCE REPORT:

 

  General

  Water

   Sewer

Perpetual Care

Totals

Checking Balance 8/31/11

372,362.30

44,428.18

65,324.80

1,321.95

483,437.23

     Warrants:

(27,037.15)

(36,838.24)

(12,602.36)

0.00

(76,477.75)

     Receipts:

24,407.45

14,410.28

17,084.31

0.00

55,902.04

     Interest:

16.05

0.95

3.02

 

20.02

Month End Checking  Balance 9/29/11

369,748.65

22,001.17

69,809.77

1,321.95

462,881.54

Water Deposits Held

 

(4,300.00)

 

Restricted

(4,300.00)

Water Reserve $300/mo (1st 11/2010)

(3,300.00)

 

 

(3,300.00)

General Purpose CD

50,000.00

 

 

Account

50,000.00

Designated Purpose CD's

42,812.60

30,172.35

36,220.59

53,327.00

162,532.54

Total Cash Assets:

462,561.25

44,573.52

106,030.36

54,648.95

667,814.08

Profit or (Loss) for the month

(2,613.65)

(22,427.01)

4,484.97

0.00

(20,555.69)

 

Simonsen moved to approve the warrants. Diede seconded; all ayes.

 

WARRANTS APPROVED: Payroll: Council 585.82; Mayor 259.46; Finance 1081.80; Building 130.18; Police 2740.70; Streets 2516.13; Garbage 501.52; Cemetery 126.39; West Nile 39.52; Ambulance 290.35; Parks 103.96; Library 248.30; Development 141.48; Water 1189.06; Sewer 1189.07; Group Insurance: Wellmark BCBS, 2641.44; Principal Life 819.06; Avesis, vision 47.98; AFLAC 178.09; EFTPS, payroll taxes 2821.94; SDRS, retirement 1415.07. Professional Services: Rocky Zeeb’s Garbage Service, 291 residential 3637.50; Bonnie Heirigs, 1 cemetery cut 630.00. Utilities: Golden West, Phone 271.26; NorthWestern Energy, electricity 1439.36; Verizon Wireless, police cell phone 36.32; Cardmember Services, pool saver 316.80; Avera Events Coordinator. Development conference 30.00; Arens Engineering, drainage 458.60 & Hwy 18 5702.00; Barnes & Noble, library books 56.73; Bertsch Law Office, legal fees 475.91; BPI, calculator ribbon 2.69; B-Y Water, 1.770 million gallons 5990.00; Dept of Revenue, lead-copper samples 270.00; Klaudt Service, fuel-R&M 1424.30; MADC, return deposit 280.00; Menno Food Market, supplies19.25; Menno Lumber, supplies 214.24; NASASP, dues 39.00; Petty Cash-General, supplies 45.43; Printed Impressions, vouchers 134.80; SCPI, publishing 276.69; Slowey Construction, Hwy 18 water 42,367.52, sewer 7482.66, drainage junction box eastside 1790.00; SD Magazine, 3 yr subscription-library 49.00; SD One Call, locates 167.75; Titan Machinery, concrete saw blades 631.47; Weidenbach Concrete Works, concrete west side drainage 197.50; SD State Treasurer, sales tax 269.19.

 

SCHEDULED BUSINESS: US Highway 18 Project: Money will be held back to be sure the lift station by the bank works before we sign off on it. Curb & gutter is pretty much done. They will prepare for asphalt to be laid next week. As soon as two water tests in a row come back okay, the lines will be switched over. The sewer should be complete.

 

Drainage Projects: West side is mainly done; fence needs to be fixed yet and grass seeded. A flapper may be put on the end of the pipe to keep the wind and vermin out of it. The well casing is fixed, but the pump needs to be pulled. Kotalik moved to replace any deteriorating parts on the well when it is pulled. Diede seconded; all ayes.

East side: Discovered sewer lines were in the same grade as storm sewer; the state will give us an easement to place the drain pipe in their right-of-way straight east to the alley from the drop structure at the corner of East Street and Highway 18. We gain six inches of drop this way. Diede moved to allow for the purchase of the appropriate drop structures for the east side drainage project to complete the project. Hoff seconded; all ayes.

 

OLD BUSINESS: “To Do List” Prepare sites city wants matted; call Commercial Asphalt; Heil Street will not be done this year; matte street by park where storm drain was installed; sewer on 5th Street needs to be repaired; add more wood chips to playground equipment; close bathrooms in the park.

 

On/off fees: Hoff moved to raise off fees to $75 and on fees to $75 for everyone except construction/repair work or relocating from one residence to another within city limits. Guthmiller seconded; all ayes. (If the utilities are shut off, no minimum amounts would be due.)

 

Anyone paying utilities while they are gone who wishes to be abated for garbage needs to contact Rocky Zeeb Garbage Service directly for reimbursement.

 

NEW BUSINESS: Diede moved to authorize the mayor to write a request to the Board of Water and Natural Resources asking them to amend our Drinking Water Facilities Funding Application by allowing us to pledge a project surcharge instead of water revenue to repay the SRF loan the board approved at their September meeting. Fischer seconded; roll call-all ayes.

 

Hoff moved to allow the finance officer to attend election school in Sioux Falls on December 8. Guthmiller seconded; all ayes.

 

Locates will be called in to allow us to fix the water leak on Otela Street.

 

The council has deemed it necessary the homeowner at 611 S 5th Street replace the sidewalk that was removed. This will be done by certified mail as outlined in the ordinances.

 

Follow up will be done with the property owner of 114 N Pearl Street concerning the sidewalk replacement on that property.

 

Guthmiller moved to install water and sewer lines up to Jeremy Zeeb’s property at 651 US Highway 18 E so he may connect his building to city services. Simonsen seconded; all ayes. Zeeb has already installed a lift station. His property is in the city limits.

 

For Your Information: Verizon Wireless has been in contact with the city office concerning placement of a pole at the baseball field which would allow them to place equipment to improve cell coverage in Menno.

 

E-mail information was shared with the council from surrounding communities that show they all take salaries out of their enterprise funds.

 

New tuck pointing estimates for the old gym were shared with the council. The school board accepted the bid from Pfejar’s for the bathrooms. The work is to be done over Christmas break.

 

The September MADC packet and SEFP report were distributed to the council.

 

Fischer moved to adjourn at 9:10 p.m. until Monday, November 7, 2011 at 7:30 p.m. Kotalik seconded; all ayes

 

ATTEST:                                                                      CITY OF MENNO, SOUTH DAKOTA

 

                                                                                                                                               

Peggy Thranum, Finance Officer                                                Darrell J. Mehlhaf, Mayor

 

Published once at the approximate cost of $________.